Administrative Assistant

Via Logic LLC; Kansas City (MO); On-site; USD 51,000 - 92,000; Full time

Job summary

Leidos in Kansas City, MO, is seeking an Administrative Assistant to support the FAA’s Human Resources (AHR) function. The role emphasizes organizing procedures, SOP development, and coordination of travel and records with FAA approval.

You will prepare presentations, minutes, and briefs for meetings and contribute to secure records management and communication materials. Strong MS Office, 3+ years experience, and ability to obtain a Public Trust clearance are required.

Qualifications

• 3+ years of relevant administrative assistant experience.
• Proficiency in using the Microsoft Office Suite.
• Solid interpersonal skills (oral & written).
• Ability to handle multi-tasking priorities and strong self-motivation skills.
• High School Diploma.
• Ability to obtain a Public Trust clearance.
• FAA experience preferred.

Responsibilities

• Establish and maintain effective working relationships with customer stakeholders.
• Prepare SOPs and apply best practice methods.
• Coordinate research on actions identified by AHR.
• Develop standardized SOP documents.
• Support mail distribution and access control.
• Maintain office records, databases, and files for assigned programs.
• Process mail from Federal Employees.
• Prepare program-related correspondence with FAA approval.
• Develop tracking/recordkeeping system for confidential files and documents.
• Research, interpret, and apply procedures related to travel, attendance, and administrative programs.
• Prepare materials for conferences, meetings, and technical presentations.
• Create briefings, agendas, minutes, and technical notes for FAA approval.

Skills

Interpersonal skills

multitasking

self-motivation

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

The NISC IV program is hiring an Administrative Assistant to the support the Federal Aviation Administration’s Human Resources function (AHR) in Kansas City MO.

Use your experience, knowledge and skills specific to organizational procedures and policies to resolve administrative problems and inquiries.

Duties & Responsibilities:

• Establish and maintain effective working relationships with customer stakeholders.
• Apply knowledge of administrative processes to prepare and create standard operating procedures (SOP), and best practice methods.
• Conduct research and coordination on actions and issues identified by AHR.
• Participate in the development of Standardized Operational Procedure (SOP) documents.
• Support security monitoring, access control, mail distribution and other communication media distribution.
• Provide recommendations, resolutions, and updates to office records, databases, and files for assigned programs.
• Receives, processes and distributes mail from Federal Employees.
• Develop, prepare, and coordinate with AHR on program related correspondence, upon FAA approval.
• Support the development of a tracking/recordkeeping system for the maintenance of confidential files, presentations, and other similar documents.
• Research, interpret, and accurately apply written procedures and regulations or policies pertaining to travel, time, attendance, and other administrative programs.
• Provide resources and support for conferences, workshops, and technical meetings through the development of presentations, agendas, minutes, and technical notes.
• Design and prepare briefings and special presentations, and prepare customized or special graphics, reports, charts, and media to enhance the effectiveness of communications regarding the AHR mission for FAA approval.
• Prepare support materials and briefing books for FAA approval. Facilitate AHR activities, including coordinating and attending meetings, preparing minutes.

Administrative Assistant Basic Qualifications:

• 3+ years' of relevant administrative assistant experience
• Proficiency in using the Microsoft Office Suite
• Solid interpersonal skills (oral & written)
• Ability to handle multi-tasking priorities and strong self-motivation skills
• High School Diploma
• Ability to obtain a Public Trust clearance

Desired Skills and Experience:

• FAA experience

Pay Range:

Pay Range $50,700.00 - $91,650.00

About Leidos

Leidos is an industry and technology leader serving government and commercial customers with smarter, more efficient digital and mission innovations. Headquartered in Reston, Virginia, with 47,000 global employees, Leidos reported annual revenues of approximately $16.7 billion for the fiscal year ended January 3, 2025. For more information, visit www.Leidos.com.

Pay and Benefits

Pay and benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available at www.leidos.com/careers/pay-benefits.

Commitment to Non-Discrimination

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.

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