Administrative Assistant

Leidos; Kansas City (MO); On-site; USD 51,000 - 92,000; Full time

Job summary

Leidos in Kansas City, MO seeks an Administrative Assistant to support the FAA's Human Resources function. You will resolve administrative issues, prepare SOP documents, and coordinate with stakeholders.

The role includes tracking confidential files, preparing briefing materials, and supporting meetings and communications for the AHR program. Minimum 3+ years’ relevant admin experience, proficiency in MS Office, strong interpersonal and multi-tasking abilities, and the ability to obtain a Public

Qualifications

• 3+ years of relevant administrative assistant experience.
• Proficiency in using the Microsoft Office Suite.
• Solid interpersonal skills (oral & written).
• Ability to handle multi-tasking priorities and strong self-motivation.
• High School Diploma.
• Ability to obtain a Public Trust clearance.

Responsibilities

• Establish and maintain effective working relationships with customer stakeholders.
• Apply knowledge of administrative processes to prepare SOPs and best practices.
• Conduct research and coordination on actions identified by AHR.
• Develop SOP documents and coordinate with FAA approval.
• Support security monitoring, mail distribution and communications.
• Prepare materials, agendas, minutes and presentations for meetings.

Skills

Administrative experience

MS Office

Interpersonal skills

Multitasking

Education

High School Diploma

Job description

Description

The NISC IV program is hiring an Administrative Assistant to the support the Federal Aviation Administration’s Human Resources function (AHR) in Kansas City MO.

Use your experience, knowledge and skills specific to organizational procedures and policies to resolve administrative problems and inquiries.

Duties & Responsibilities:

• Establish and maintain effective working relationships with customer stakeholders.
• Apply knowledge of administrative processes to prepare and create standard operating procedures (SOP), and best practice methods.
• Conduct research and coordination on actions and issues identified by AHR.
• Participate in the development of Standardized Operational Procedure (SOP) documents.
• Support security monitoring, access control, mail distribution and other communication media distribution.
• Provide recommendations, resolutions, and updates to office records, databases, and files for assigned programs.
• Receives, processes and distributes mail from Federal Employees.
• Develop, prepare, and coordinate with AHR on program related correspondence, upon FAA approval.
• Support the development of a tracking/recordkeeping system for the maintenance of confidential files, presentations, and other similar documents.
• Research, interpret, and accurately apply written procedures and regulations or policies pertaining to travel, time, attendance, and other administrative programs.
• Provide resources and support for conferences, workshops, and technical meetings through the development of presentations, agendas, minutes, and technical notes.
• Design and prepare briefings and special presentations, and prepare customized or special graphics, reports, charts, and media to enhance the effectiveness of communications regarding the AHR mission for FAA approval.
• Prepare support materials and briefing books for FAA approval. Facilitate AHR activities, including coordinating and attending meetings, preparing minutes.

Administrative Assistant Basic Qualifications:

• 3+ years' of relevant administrative assistant experience
• Proficiency in using the Microsoft Office Suite
• Solid interpersonal skills (oral & written)
• Ability to handle multi-tasking priorities and strong self-motivation skills
• High School Diploma
• Ability to obtain a Public Trust clearance

Desired Skills and Experience:

• FAA experience

Pay Range:

Pay Range $50,700.00 - $91,650.00

The Leidos pay range for this job level is a general guideline onlyand not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

About Leidos

Leidos is an industry and technology leader serving government and commercial customers with smarter, more efficient digital and mission innovations. Headquartered in Reston, Virginia, with 47,000 global employees, Leidos reported annual revenues of approximately $16.7 billion for the fiscal year ended January 3, 2025. For more information, visit www.Leidos.com.

Pay and Benefits

Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available at www.leidos.com/careers/pay-benefits.

Securing Your Data

Beware of fake employment opportunities using Leidos’ name. Leidos will never ask you to provide payment-related information during any part of the employment application process (i.e., ask you for money), nor will Leidos ever advance money as part of the hiring process (i.e., send you a check or money order before doing any work). Further, Leidos will only communicate with you through emails that are generated by the Leidos.com automated system – never from free commercial services (e.g., Gmail, Yahoo, Hotmail) or via WhatsApp, Telegram, etc. If you received an email purporting to be from Leidos that asks for payment-related information or any other personal information (e.g., about you or your previous employer), and you are concerned about its legitimacy, please make us aware immediately by emailing us at [e-mail].

If you believe you are the victim of a scam, contact your local law enforcement and report the incident to U.S. Federal Trade Commission.

Commitment to Non-Discrimination

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.

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