Administrative Assistant

bronsonhg; Kalamazoo (MI); On-site; USD 40,000 - 54,000; Full time

Job summary

Bronson Healthcare Group is seeking an Administrative Assistant at BMH Bronson Methodist Hospital in Kalamazoo, MI. The role provides secretarial/clerical support to one or more directors, manages calendars, prepares communications, and handles travel arrangements with a strong emphasis on confidentiality and professional communication.

Requirements include a high school diploma or GED with 3–5 years of general office experience; an Associate's degree is preferred.

Qualifications

• Must have high school diploma or GED and 3-5 years general office experience.
• Associate's degree preferred.

Responsibilities

• Completes a variety of secretarial/clerical tasks including transcription, processing invoices, making travel arrangements, meeting planning, and typing correspondence.
• Maintains and updates records/files; may compile financial/budget data.
• Operates standard office equipment and develops spreadsheets/databases for reports.
• Independently composes routine memos, agendas, and written materials to communicate plans.

Skills

Microsoft Work

Excel

PowerPoint

Outlook

Sharepoint

Internet

Typing 65 wpm

Education

High school diploma or GED

Associate's degree preferred

Tools

Microsoft Word

Job description

Love Where You Work!

Team Bronson is compassionate, resilient and strong. We are driven by Positivity which inspires us to be our best and to go above and beyond for our patients, for one another, and for our community.

If you’re ready for a rewarding new career, join Team Bronson and be part of the experience.

Location

BMH Bronson Methodist Hospital

Title

Administrative Assistant

Under minimal supervision and according to established policies and procedures, the Administrative Assistant provides secretarial /clerical services to one or more directors (or a management team) in an assigned area. This may include managing calendars of one or more leader. The Administrative Assistant Prepares and types a variety of correspondence, records, etc.; receives and directs internal and/or external customers; maintains and updates files, gathers data and prepares a variety of recurring and special reports; etc. In addition to carrying out job responsibilities characteristic to a Staff Assistant, the Administrative Assistant handles additional key responsibilities that are more technical in nature and require a more analytical approach. These responsibilities may include auditing data/reports, assisting Managers/Directors in updating and maintaining assigned budgets, and completing additional special projects for the department as assigned. The incumbent maintains confidentiality of the organization and all customers. Employees providing direct patient care must demonstrate competencies specific to the population served.

• High school diploma or general education degree (GED) and 3-5 years general office experience required
• Associate's degree preferred

• Must be proficient with multiple standard software(s) on personal computer (Microsoft Work, Excel, PowerPoint, Outlook, Sharepoint, and Internet) with keyboarding speed of 65 words per minute (skills tested through Human Resources at an acceptable level).
• Must possess excellent interpersonal communication skills and demonstrated ability to independently handle decision making.
• Must be dependable with good interpersonal skills
• Ability to stay focused with multiple distractions
• Cohesively work with team in high stress situations
• Competent in decision-making, problem solving
• Effective time management skills with ability to prioritize workload; self-directed
• Ability to adapt, maintain effectiveness when new information presents and/or situation changes
• Additional knowledge of general or specific medical/technical terminology may be required for certain departments.

Work which produces high levels of mental/visual fatigue, e.g., interactive and repetitive or small detailed work requiring alertness and concentration for sustained periods of time, the operation of and full attention to a personal computer or CRT between 40 and 70 percent of the time.

The job produces some physical demands. Typical of jobs that include regular walking, standing, stooping, bending, sitting, and some lifting of light weight objects.

Duties will vary depending on department of assignment

• Completes a variety of secretarial/clerical tasks including transcription of written or dictated materials, processing of invoices and purchase requisitions, making travel arrangements, meeting planning, create and/or type correspondence, agendas, memos, forms, tables, charts, schedules, etc. Depending on the area this may require knowledge of medical or other special terminology.
• Maintains and updates records and files; may compile and maintain financial and/or budget data.
• Operates a variety of automated standard office equipment, such as CRT's, personal computers, typewriters or word processors, calculators, photocopying machines, etc.
• Independently develops and maintains spreadsheets and databases to input, maintain and retrieve data, track statistics, monitor activities and to provide regular and recurring reports.
• Independently composes/develops routine memos, correspondence, agendas, short articles, and written materials to communicate plans and programs. Able to complete simple analysis
• Maintains director/staff's schedule. Schedules and/or reschedules appointments and advises director/staff of schedule changes/modifications.
• Places, receives, and directs phone calls; takes and transmits messages. Provides information to callers, or refers them to others.
• Communicates concisely, effectively and to the point in a professional manner both orally and in writing. Exceptional knowledge of English grammar, spelling and punctuation
• Proactively manages director/staff's schedule. Schedules and/or reschedules appointments and advises director/staff of schedule changes/modifications.
• In addition to the above general secretarial/clerical duties, performs specific functions unique to the individual area such as preparing and distributing worksheets and other materials, inputting production and other operational data, processing payroll transactions, coordinating educational functions, etc.

Specific duties for Engagement and Community Partnership

Duties will vary depending on department assignment.

Shift

First Shift

Time Type

Full time

Scheduled Weekly Hours

40

Cost Center

1820 Maintenance (BMH)

Bronson Healthcare Group and its affiliates (“Bronson”) strictly prohibit the acceptance of unsolicited resumes from individual recruiters or third-party recruiting agencies ("Recruiters") in response to job postings or word of mouth. Unsolicited resumes sent to any employee of Bronson by Recruiters, without both a valid written agreement with Bronson and a direct written request from the Bronson Talent Acquisition Department for a specific job position, will be considered the property of Bronson. Furthermore, no fees will be owed or paid to Recruiters who submit resumes for unsolicited candidates, even if those candidates are hired. This policy applies regardless of whether the Recruiter has a pre-existing agreement with Bronson. Only candidates submitted through a specific written agreement with the Bronson Talent Acquisition Department for a named position are eligible for fee consideration.