Administrative Assistant

Guidewell, Inc.; Jacksonville (FL); On-site; USD 28,000 - 45,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Retirement plan with employer match

Wellness program

Job summary

GuideWell, Inc. in Jacksonville, FL seeks an administrative professional to support three Senior Directors in the Payment Integrity Office.

The role involves coordinating meetings, managing calendars, preparing materials, and handling travel and expenses with discretion. Ideal candidates have 2+ years of related experience, strong Microsoft Office skills, and the ability to multitask in a fast-paced environment while maintaining confidentiality and professional interactions across the

Qualifications

• 2+ years related work experience.
• Ability to manage multiple priorities on a daily basis in a time sensitive manner.
• High school diploma or GED
• Experience working with Microsoft Office products (Word, Excel or PowerPoint)

Responsibilities

• Provide general administrative support to three Senior Directors, Payment Integrity Office
• Coordinate meetings
• Maintain calendars
• Prepare meeting materials such as presentations, spreadsheets and agendas
• Timekeeping support
• Process expense reports and make travel arrangements
• Supply management including ordering of office supplies and coding books/subscriptions
• Monthly budget analysis and annual budget development assistance
• Tracking of assets and software chargebacks
• Assist with personnel moves/onboarding
• Interact effectively with individuals at all levels within and outside of the Company in a professional and confidential manner

Skills

Time management

Prioritization

Communication

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Description:

We seek contributors who deliver results with accountability while collaborating seamlessly across boundaries. They embrace change with resilience, staying curious and learning continuously in a rapidly evolving landscape. Grounded in business understanding and comfortable with AI and digital tools, they solve problems with critical thinking and creativity. Above all, they are driven to serve—ensuring their work creates meaningful impact for members and the community we support.

Essential Functions:

• The essential functions listed represent the major duties of this role, additional duties may be assigned.
  • Provide general administrative support to three Senior Directors, Payment Integrity Office
  • Coordinate meetings
  • Maintain calendars
  • Prepare meeting materials such as presentations, spreadsheets and agendas
  • Timekeeping support
  • Process expense reports and make travel arrangements
  • Supply management including ordering of office supplies and coding books/subscriptions
  • Monthly budget analysis and annual budget development assistance
  • Tracking of assets and software chargebacks
  • Assist with personnel moves/onboarding
  • Interact effectively with individuals at all levels within and outside of the Company in a professional and confidential manner

Required Work Experience:

2+ years related work experience.

Ability to manage multiple priorities on a daily basis in a time sensitive manner.
High school diploma or GED
Experience working with Microsoft Office products: (indicate Word, Excel or PowerPoint)

Additional Preferred Qualifications

Hiring Manager will indicate preferred skills

General Physical Demands:

Sedentary work: Exerting up to 10 pounds of force occasionally to move objects. Jobs are sedentary if traversing activities are required only occasionally.

What We Offer:

As a Florida Blue employee, you will be at the heart of GuideWell's vision - to lead the nation in transforming health through compassionate, connected, and technology-enabled care that delivers personalized value and empowered living.

To support your wellbeing, comprehensive benefits are offered. As an employee, you will have access to:

• Medical, dental, vision, life and global travel health insurance;
• Income protection benefits: life insurance, short- and long-term disability programs;
• Leave programs to support personal circumstances;
• Retirement Savings Plan including employer match;
• Paid time off, volunteer time off, 10 holidays and 2 well-being days;
• Additional voluntary benefits available; and
• A comprehensive wellness program

Employee benefits are designed to align with federal and state employment laws. Benefits may vary based on the state in which work is performed. Benefits for intern, part-time and seasonal employees may differ.

To support your financial wellbeing, we offer competitive pay as well as opportunities for incentive or commission compensation. We also conduct regular annual reviews with pay for performance considerations for base pay increases.

Hourly Pay Range:

$20 - $33

Typical Hourly Pay Range:

$20 - $25

Final pay will be determined with consideration of market competitiveness, internal equity, and the job-related knowledge, skills, training, and experience you bring.

We are an Equal Employment Opportunity employer committed to cultivating a work experience where everyone feels like they belong and can perform at their best in pursuit of our mission. All qualified applicants will receive consideration for employment.