ADMINISTRATIVE ASSISTANT

Terk Oncology; Jacksonville (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

Florida Physician Specialists is seeking an Administrative Assistant to provide general office support across the practice in a fast-paced medical setting.

The role requires strong organizational, communication, and numerical skills, with experience in QuickBooks and MS Office. Ability to handle multiple tasks, maintain confidentiality, and work independently or with a team is essential.

Qualifications

• Previous administrative or office experience preferred.
• Experience in a medical office or healthcare setting is a plus.
• Proficiency in QuickBooks and Microsoft Office Suite required.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Comfortable working with numbers and basic financial information.
• Ability to manage multiple tasks and priorities.
• Ability to work independently and as part of a team.
• Professional, dependable, and friendly demeanor.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Responsibilities

• Provide general administrative and clerical support to staff and leadership.
• Assist with day-to-day administrative needs.
• Assist with basic accounting and financial tasks, including invoices, payments, reconciliations, and data entry.
• Maintain accurate records and documentation.
• Assist with entering and maintaining information in QuickBooks and other systems.
• Prepare reports, spreadsheets, correspondence, and other documents as needed.
• Assist with organizing and processing incoming and outgoing mail and correspondence.
• Monitor office supplies and coordinate ordering as needed.
• Assist with meetings, office events, and staff activities.
• Provide support for various projects and initiatives throughout the practice.
• Perform other duties and administrative tasks as assigned.

Skills

Organization

Time management

Attention to detail

Communication

Multitasking

Independence

Teamwork

Confidentiality

Numerical fluency

Professional demeanor

Tools

QuickBooks

Microsoft Office Suite

Job description

Florida Physician Specialists is seeking a reliable, organized, and detail-oriented Administrative Assistant to join our team. This position will provide general administrative and office support across various areas of the practice. The ideal candidate is adaptable, comfortable handling a variety of responsibilities, and able to work independently in a fast-paced medical practice environment.

Key Responsibilities

• Provide general administrative and clerical support to staff and leadership
• Assist with day-to-day administrative needs
• Assist with basic accounting and financial tasks, including invoices, payments, reconciliations, and data entry
• Maintain accurate records and documentation
• Assist with entering and maintaining information in QuickBooks and other systems
• Prepare reports, spreadsheets, correspondence, and other documents as needed
• Assist with organizing and processing incoming and outgoing mail and correspondence
• Monitor office supplies and coordinate ordering as needed
• Assist with meetings, office events, and staff activities
• Provide support for various projects and initiatives throughout the practice
• Perform other duties and administrative tasks as assigned

Employment Type: Full-time or Part-time

Requirements

Qualifications

• Previous administrative or office experience preferred
• Experience in a medical office or healthcare setting is a plus
• Proficiency in QuickBooks and Microsoft Office Suite required
• Strong organizational and time-management skills
• Excellent attention to detail and accuracy
• Strong written and verbal communication skills
• Comfortable working with numbers and basic financial information
• Ability to manage multiple tasks and priorities
• Ability to work independently and as part of a team
• Professional, dependable, and friendly demeanor
• Ability to maintain confidentiality and handle sensitive information appropriately