Administrative Assistant

ATC; Indianapolis (IN); On-site; USD 52,000 - 75,000; Full time

Job summary

The Indiana Department of Child Services is seeking an Internal Affairs Specialist to support the Internal Affairs Director and Investigator in enforcing the agency’s program for detecting and deterring misconduct, policy violations, fraud, waste, and abuse.

You will prepare data log requests, schedule interviews, assist with note-taking, assemble evidentiary materials, and edit investigation reports, applying strong written and verbal communication and sound judgment.

Qualifications

• Strong written and verbal communication skills.
• Solid organizational skills.
• Exceptional analytical and critical thinking abilities.

Responsibilities

• Preparing and submitting Outlook data log requests through Archer portal.
• Preparing and submitting case management system data log requests.
• Analyzing and converting data log reports into clear, sequential narrative summaries.
• Scheduling investigation-related interviews.
• Assisting with note-taking during interviews.
• Assisting with maintaining the Internal Affairs Referral investigation portal and electronic systems.
• Compiling evidentiary materials for investigations.
• Proofreading and editing investigation report documents.
• Assisting other Ethics and Compliance Division department as needed.

Job description

OVERVIEW: The Internal Affairs Specialist will assist the Indiana Department of Child Services (DCS) Internal Affairs Director and Investigator with enforcing the agency’s program for detecting and deterring employee misconduct, policy violations, fraud, waste, and abuse of state resources and assets, and other improprieties within the agency.

The responsibilities of this position will include, but may not be limited to:

• Preparing and submitting Outlook data log requests through the Indiana Office of Technology's Archer portal
• Preparing and submitting case management system data log requests
• Analyzing and converting data log reports into clear, sequential narrative summaries
• Scheduling investigation-related interviews
• Assisting with note-taking during interviews
• Assisting with maintaining the Internal Affairs Referral investigation portal and electronic
• Compiling evidentiary materials for investigations
• Proofreading and editing investigation report documents
• Assisting other Ethics and Compliance Division department as needed

Strong written and verbal communication skills; solid organizational skills; exceptional analytical and critical thinking skills; clear understanding of the concepts of ethics, integrity, and confidentiality; ability to work independently, prioritize tasks, follow directions, and exercise sound judgment in decision making

Performance success is measured against the goal of maximizing Departmental efficiency and quality.

Work is reviewed for overall accomplishment of objectives and conformance with Internal Affairs

Department procedures. Problems will be discussed with the Internal Affairs Director, Internal Affairs

Investigator, and Chief Ethics and Compliance Officer.