Administrative Assistant

Designit; Illinois; Remote; USD 10,000 - 60,000; Part time

Job summary

A global innovation agency is seeking a Part-Time Administrative Assistant to provide essential support for daily operations. This remote role involves managing schedules, coordinating travel, and ensuring smooth communication within the studio. Ideal candidates should have over 2 years of administrative experience, strong organizational skills, and proficiency in Microsoft Office and Google Workspace. Join a vibrant and inclusive culture that fosters creativity and collaboration.

Benefits

Flexible scheduling

Vibrant and inclusive culture

Opportunities for collaboration

Access to inspiring events

Qualifications

• 2+ years of experience in an administrative or operations support role.
• Exceptional organizational and multitasking skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office and Google Workspace.
• A proactive mindset; anticipate needs.

Responsibilities

• Provide day-to-day administrative support.
• Manage scheduling, calendar coordination, and meeting logistics.
• Coordinate travel arrangements and office supplies.
• Assist with planning internal events and team activities.
• Maintain digital and physical filing systems.

Skills

Organizational skills

Multitasking skills

Written communication

Verbal communication

Proficiency in Microsoft Office

Proficiency in Google Workspace

Proficiency in Slack

Proficiency in Zoom

Tools

Microsoft Office

Google Workspace

Asana

Trello

Job description

Job Title: Part-Time Administrative Assistant

Location: Remote

Schedule: Part-time (20–25 hours/week)

About Designit

At Designit, we’re all about creating impact through design. We’re a global experience innovation company with creativity at our core. We help ambitious brands make what matters – real, meaningful change. With studios across the globe and multidisciplinary teams, we bring together strategy, design, and technology to craft solutions that matter to people, businesses, and the planet.

The Opportunity

We're looking for a highly organized and proactive Part-Time Administrative Assistant to join our studio team. You’ll play a crucial role in supporting daily operations, ensuring the studio runs smoothly, and creating a welcoming, creative atmosphere for our team and clients.

What You’ll Do

• Provide day-to-day administrative support to studio leadership and project teams
• Manage scheduling, calendar coordination, and meeting logistics
• Support onboarding processes for new hires and freelancers
• Coordinate travel arrangements, expense reporting, and office supplies
• Assist with planning and executing internal events and team activities
• Act as a liaison between departments to ensure clear communication and workflow
• Maintain digital and physical filing systems
• Support light finance and HR tasks, such as timesheet tracking and invoice processing

What You Bring

• 2+ years of experience in an administrative or operations support role
• Exceptional organizational and multitasking skills
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office, Google Workspace, and collaboration tools (e.g., Slack, Zoom)
• A proactive mindset – you anticipate needs before they arise
• Comfort working in a fast-paced, creative environment
• A warm, approachable attitude – you're the type of person who makes others feel welcome

Bonus Points If You Have:

• Experience in a creative agency or design studio
• Familiarity with project management platforms like Asana or Trello
• Interest in design, innovation, or tech culture

Why You’ll Love Working Here

• A vibrant, creative, and inclusive culture
• Flexibility to shape your schedule around peak productivity
• Opportunities to grow and collaborate with global teams
• Access to Designit’s inspiring events, talks, and community