Administrative Assistant

ENGIE North America Inc.; Houston (TX); Hybrid; USD 42,000 - 54,000; Part time

Job summary

ENGIE North America Inc. is seeking an Administrative Assistant in Houston, TX. You will coordinate calendars, arrange travel, and prepare internal communications while supporting hybrid office logistics.

The role requires a High School Diploma and at least seven years of administrative experience, with strong communication skills and the ability to collaborate across teams. The position offers a hybrid work policy with some in-office days in Houston.

Qualifications

• High School Diploma and a minimum of seven years of previous administrative experience.

Responsibilities

• Coordinate calendars, meeting spaces, meetings, and administrative arrangements for ENGIE employees and external partners.
• Assist with travel arrangements and other administrative needs for internal staff.
• Prepare, update, and distribute organizational charts and professional internal and external correspondence.
• Coordinate seating for Sales and Marketing staff working hybrid schedules.
• Serve as a point of contact for office equipment, software, and moves.
• Track and communicate employee training objectives and completion information.
• Maintain user lists for data and publication subscriptions.
• Review vendor contracts to identify obligations and create corresponding purchase orders.

Skills

Communication

Vendor management

Contract review

Event coordination

Travel planning

Cross-functional collaboration

Education

High School Diploma

Job description

ENGIE North America Inc.

Administrative Assistant

Location: Houston, United States, 77056

Contract type: Fixed-Term

Working hours: Full - Time

What You Can Expect

• Coordinate calendars, meeting spaces, meetings, and administrative arrangements involving ENGIE employees and external business partners.
• Assist with travel arrangements and other administrative needs for internal staff.
• Prepare, update, and distribute organizational charts and professional internal and external correspondence.
• Help coordinate seating arrangements for Sales and Marketing employees working hybrid schedules.
• Serve as a point of contact for office equipment, software, and office moves.
• Track and communicate employee training objectives and completion information.
• Maintain user lists for data and publication subscriptions.
• Review vendor contracts to identify contractual and payment obligations and create corresponding purchase orders.
• Maintain purchase orders in COUPA and validate invoices against purchase orders.
• Coordinate with Accounting and Procurement to support accurate, on-time vendor payments.
• Monitor purchase-order expiration dates and create or modify purchase orders as appropriate.
• Coordinate internal and external events, including venue, exhibit/booth, promotional-item, transportation, and staffing logistics.
• Coordinate travel and event logistics for the annual Sales Kickoff meeting and support location selection, budgets, vendor relationships, and on-site execution.
• Track and execute Sales and Marketing incentive activities.dd your three to five sentence paragraph

What You're Bring

• High School Diploma and a minimum of seven years of previous administrative experience.
• Experience reviewing contracts, working with vendors, and coordinating with Legal support.
• Experience collaboratively developing and implementing administrative workflows and processes.
• Excellent oral and written communication skills.
• Ability to think analytically, present ideas professionally, and work effectively within project teams.
• Ability to proactively collaborate within and across business units.
• Ability to maintain progress across multiple workstreams and adapt to changing priorities.

Additional Details

• This role is eligible for our hybrid work policy but additional days in the office may be required.
• Must be willing and able to comply with all ENGIE ethics and safety policies

Why ENGIE?

ENGIE North America isn't just participating in the Zero-Carbon Transition, we're leading it! Join us as we develop energy that is renewable, efficient, and accessible to everyone.

At ENGIE, every talent has a role to play in the adventure of the century. Make a difference and enjoy a fulfilling professional experience. Take on exciting challenges and build a career path that reflects who you are.

Equal Opportunity Statement

ENGIE is proud to be an equal opportunity workplace, and we are firmly committed to creating an inclusive workplace for all employees. We are committed to providing employees with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

Disability Accommodation

If you need assistance with this application or a reasonable accommodation due to a disability, you may contact us at [e-mail]. This email address is reserved for individuals with disabilities in need of assistance and is not a means of inquiry regarding positions or application status.

Visa Sponsorship

We are unable to sponsor or take over sponsorship of an employment visa for this role at any time.

Safety

The safety of our employees is our number one priority. All employees at ENGIE have both a duty and the authority to STOP WORK if unsafe acts are observed.

Nos valeurs

L'inclusion et la diversite sont au cur de notre politique de ressources humaines. Nous assurons l'egalite des chances entre tous les candidats et sommes engages a creer l'environnement de travail le plus accessible possible.