Administrative Assistant

Equity Commercial Real Estate Solutions; Hilliard (OH); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

Unlimited Paid Time Off

8 Paid Holidays

Onsite exercise facilities

Benefits package

Job summary

Equity ECS, a national commercial real estate firm headquartered in Columbus, OH, is seeking an administrative professional to support leaders with scheduling, coordination, and document handling.

Ideal candidates have 2+ years of experience in office support, excellent communication, and strong organizational skills. Proficiency in MS Office or Google Workspace is expected, with a professional, service-oriented mindset and the ability to work independently with teams.

Qualifications

• 2+ years of experience in an administrative or office support role.
• Strong organizational skills with ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy in document handling.
• Professional demeanor with a service-oriented mindset.

Responsibilities

• Provide administrative support to leaders, including scheduling, coordination, and general organizational assistance.
• Manage calendars, meetings, and conference room scheduling.
• Prepare, review, and organize documents, correspondence, and reports.
• Assist with meeting preparation, including agendas, materials, and distributing minutes.
• Coordinate internal events, meetings, and occasional company functions.
• Back-up front desk/receptionist duties: greet visitors, answer phones, manage communications.
• Assist with handling incoming/outgoing mail, packages, and deliveries.
• Maintain organized digital and physical filing systems.
• Support special projects and ad hoc administrative tasks.

Skills

Administrative support

Calendar management

Communication skills

Detail oriented

Independent worker

Team collaboration

Tools

MS Office

Google Workspace

Job description

Equity ECS is a national, full-service commercial real estate firm headquartered in Columbus, OH, with regional offices in Atlanta, Cincinnati, Dayton, Orlando, and Tampa. As one of a limited number of firms that can offer a uniquely tailored service, we offer complete and professional services in real estate development, brokerage, construction, as well as program, asset, and property management.

What Are the Key Objectives

• Provide administrative support to leaders, including scheduling, coordination, and general organizational assistance
• Manage calendars, meetings, and conference room scheduling
• Prepare, review, and organize documents, correspondence, and reports
• Assist with meeting preparation, including agendas, materials, and taking/distributing meeting minutes
• Coordinate internal events, meetings, and occasional company functions
• Serve as back-up support for front desk and receptionist duties, including greeting visitors, answering phones, and managing incoming communications
• Assist with the handling of incoming and outgoing mail, packages, and deliveries
• Maintain organized digital and physical filing systems
• Support special projects and ad hoc administrative tasks as assigned

What You Offer

• 2+ years of experience in an administrative or office support role preferred
• Strong organizational skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• High attention to detail and accuracy in document handling
• Proficiency in Microsoft Office and/or Google Workspace
• Professional demeanor with a service-oriented mindset
• Ability to work independently while collaborating effectively with multiple leaders and teams

What’s In It For YOU

• The opportunity to work for a well-established, privately held national company.
• A collaborative work environment that values your skills and supports your professional growth.
• A comprehensive benefits package with affordable options.
• Unlimited Paid Time Off, in addition to 8 paid company holidays.
• Access to onsite exercise facilities.
• And much more that we are excited to share with you.

Equity | ECS is an EQUAL OPPORTUNITY EMPLOYER.