Administrative Assistant

Gilder Search Group; Henderson (NV); On-site; USD 25,000 - 29,000; Full time

Job summary

Behavioral Health Solutions (BHS) in Henderson, NV, seeks an Administrative Assistant to support the Corporate Medical Director and clinical leadership with calendar management, onboarding, credentialing, travel planning, and documentation.

The role coordinates activities across multiple states, maintains confidential records, drafts correspondence and reports, and assists with special projects while upholding confidentiality and regulatory requirements.

Qualifications

• Minimum of three years of administrative support experience.
• Experience supporting executives, physicians, or healthcare leaders preferred.
• Proficiency in Microsoft Office and EHR systems.
• Knowledge of healthcare regulations and compliance standards.

Responsibilities

• Provide direct administrative support to Clinical leadership.
• Coordinate schedules, meetings, and travel across multiple states.
• Assist with provider onboarding, credentialing, and recredentialing.
• Prepare correspondence, reports, and meeting materials.
• Maintain confidential records and documents per policy.

Skills

Microsoft Office Suite

Electronic Health Records

Communication skills

Calendar management

Credentialing coordination

Education

High school diploma or equivalent

Associate's degree in Business Administration, Healthcare Administration, Communications, or related field

Job description

Location: Henderson, NV
Employment Type: Full-Time, Onsite, Monday through Friday

About Us

At Behavioral Health Solutions (BHS), we are dedicated to delivering exceptional care while staying true to our mission, vision, and values. We believe every member of our team plays an important role in strengthening our culture and ensuring our providers and employees feel connected to the work we do each day.

We are looking for an Administrative Assistant to provide administrative and operational support to the Corporate Medical Director and clinical leadership team. This position is responsible for calendar and meeting management, provider onboarding support, credentialing coordination, travel arrangements, expense tracking, documentation management, and assisting with operational projects. The ideal candidate is highly organized, detail-oriented, professional, and capable of managing multiple priorities while maintaining confidentiality and exercising sound judgment.

What You’ll Do

In this role, you will serve as a key liaison between clinical, operational, and administrative departments, helping to coordinate activities across multiple states and ensure continuity of care support services.

Responsibilities include:

• Provide direct administrative support to the Corporate Medical Director and designated clinical leadership staff.
• Coordinate schedules, meetings, conference calls, and appointments across multiple states and departments.
• Assist with clinical operations support by helping coordinate activities between providers, care coordination teams, and operational leaders.
• Monitor, track, and assist with provider onboarding, credentialing, recredentialing, and other compliance-related requirements.
• Support care coordination initiatives and assist in identifying and addressing operational gaps within assigned markets.
• Manage and maintain confidential records, reports, correspondence, and other business documentation.
• Coordinate business travel arrangements, itineraries, and related logistics as required.
• Prepare, submit, and track expense reports and reimbursements.
• Draft, edit, and distribute correspondence, reports, presentations, and meeting materials.
• Serve as a liaison between clinical, operational, administrative, and external stakeholders.
• Assist with special projects, process improvement initiatives, and organizational priorities as assigned.
• Maintain accurate records and documentation in accordance with company policies and regulatory requirements.
• Participate in required training programs and maintain proficiency in systems and technologies utilized by the organization.
• Adhere to all applicable company policies, procedures, confidentiality requirements, and compliance standards.
• Perform additional duties and assignments as directed by management.

What We’re Looking For

• High school diploma or equivalent.
• Associate's degree in Business Administration, Healthcare Administration, Communications, or related field preferred.
• Minimum of three (3) years of administrative support experience required.
• Previous experience supporting executives, physicians, healthcare leaders, or clinical operations strongly preferred.
• Proficiency in Microsoft Office and Electronic Health Record-keeping system.
• Strong understanding of healthcare regulations and compliance standards.
• Excellent communication and presentation skills, working with providers, other admin staff, and contacts outside the organization.
• Ability to work independently and collaboratively in a team environment.
• Strong organizational and project management skills.

Why Join BHS?

• Be part of a mission-driven organization dedicated to making a difference in the lives of others.
• Play a direct role in shaping and maintaining a positive, connected workplace culture.
• Growth and development opportunities within a supportive environment.
• Work-life balance (no weekends).
• A comprehensive benefits package (Medical, Dental, Vision, Life, STD, LTD, and more).
• Hourly Compensation ($18 - $21.50/hour)