Administrative Assistant

Aesculap Inc; Hazelwood (MO); On-site; USD 38,000 - 52,000; Full time

Job summary

Aesculap Inc. is seeking an Administrative/Clerical professional to support the Vice President of Operations and leadership team in Hazelwood, MO.

The role involves typing, filing, scheduling, and coordinating meetings and conferences onsite, with a focus on accuracy and confidentiality. Responsibilities include calendar management, complex travel arrangements, report preparation, and processing expense reports.

Qualifications

• High School Diploma or GED required.
• Minimum 2+ years in administrative field.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Good oral and written communication skills.
• Basic knowledge of business math.
• Experience with Lotus Notes, SAP and Concur preferred but not required.

Responsibilities

• Coordinate and manage designated calendars.
• Schedule meetings, travel, conferences and department activities.
• Prepare reports, presentations, manuals, agendas, memos as guided by company practice.
• Submit all expense reports for designated manager(s) per Travel and Expense Policy.
• Monitor past due loaners in inventory per policy.
• Assist with Administrative Support pool work and report as requested by the Executive Assistant.
• Screen calls, take messages and arrange appointments.
• Serve as a backup for other Functional support roles as needed.
• Must comply with ISO and FDA regulations and embody Company values.
• Other duties may be assigned.

Skills

MS Office

Communication skills

Conflict resolution

People skills

Business math

Education

High School Diploma or GED

Tools

Lotus Notes

SAP

Concur

Job description

Aesculap Inc
Location: Hazelwood, Missouri, United States
Functional Area: Administrative/Clerical
Working Model: Onsite
Days of Work: Monday, Tuesday, Wednesday, Thursday, Friday
Shift: 5X8
Relocation Available: No
Requisition ID: 11858

B. Braun Medical Inc., a leader in infusion therapy and pain management, develops, manufactures, and markets innovative medical products and services to the healthcare industry. Other key product areas include nutrition, pharmacy admixture and compounding, ostomy and wound care, and dialysis. The company is committed to eliminating preventable treatment errors and enhancing patient, clinician and environmental safety. B. Braun Medical is headquartered in Bethlehem, Pa., and is part of the B. Braun Group of Companies in the U.S., which includes B. Braun Interventional Systems, Aesculap and CAPS.

Globally, the B. Braun Group of Companies employs more than 64,000 employees in 64 countries. Guided by its Sharing Expertise philosophy, B. Braun continuously exchanges knowledge with customers, partners and clinicians to address the critical issues of improving care and lowering costs.

Position Summary

Responsible for performing all administrative duties supporting the Vice President of Operations as well as other members of the Leadership team. In addition to typing, filing and scheduling, performs duties such as coordination of meetings and conferences, obtaining supplies and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of employees and contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, and recommend changes in office practices or procedures.

Principal Duties & Responsibilities

• Coordinate and manage designated calendars
• Schedule and organize complex activities such as meetings, travel, conferences and department activities as needed
• Prepare reports, presentations, manuals, agendas, correspondence and memos as guided by general company practice
• Submit all expense reports for designated manager(s) in accordance with the Travel and Expense Policy guidelines
• Works with inventory to monitor past due loaners according to policy
• Assist with Administrative Support pool work as assigned on occasion by the Executive Assistant and prepare necessary reports, presentations and information as requested by the Executive Assistant
• Screens calls, takes messages and makes appointments
• Serves as a backup for other Functional support roles as needed
• Must comply with applicable ISO and FDA regulations as stated in Quality Manual
• Must embody the Company's Vision, Mission and Values
• Other duties may be assigned

Education & Experience

• High School Diploma or GED Required
• 2+ Years in Administrative Field
• Intermediate in Microsoft Office Applications (Word, Excel, and PowerPoint)
• Basic Oral and Written Communication Skills
• Basic Conflict Resolution and People Skills
• Basic Knowledge of Business Math
• Experience in Lotus Notes, SAP and Concur Preferred but not Required

Compensation and Benefits

The targeted range for this role takes into account a range of factors that are considered when making compensation and hiring decisions; included but not limited to: skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. Compensation decisions are dependent on the facts and circumstances of each case. The range provided is a reasonable estimate.

B. Braun offers an excellent benefits package, which includes healthcare, a 401(k) plan, and tuition reimbursement. To learn more about B. Braun and our safety healthcare products or view a listing of our employment opportunities, please visit www.bbraunusa.com.

Through its "Sharing Expertise" initiative, B. Braun promotes best practices for continuous improvement of healthcare products and services.

We are an equal opportunity employer. We evaluate applications without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected characteristic.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information or other legally protected status.