Administrative Assistant

Worthington Enterprises; Gravesville (WI); On-site; USD 42,000 - 54,000; Full time

Job summary

Worthington Enterprises is seeking an Administrative Assistant to join our Chilton manufacturing team. The role provides direct administrative support to the Operations Manager and plant leadership, coordinating meetings, preparing communications, and tracking action items to completion.

Key duties include front desk responsibilities, planning plant events, and supporting various plant priorities while maintaining confidentiality and professionalism in a fast-paced environment.

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities in a fast-paced manufacturing setting.
• Ability to manage multiple priorities with accuracy and discretion.
• Proficiency with Microsoft Office applications (Outlook, Excel, Word, PowerPoint, Teams).
• Experience supporting senior leaders or a leadership team is preferred.

Responsibilities

• Provides direct administrative support to the Operations Manager and plant leadership team, managing calendars and meetings.
• Prepares and distributes communications, reports, and meeting materials; tracks action items to completion.
• Plans and executes plant events and coordinates vendors, budgets, and logistics.
• Serves as the front desk contact, greeting visitors and handling calls and mail.
• Maintains confidentiality and supports process improvements in office practices.

Skills

Calendar management

Professional communication

Microsoft Office

Event planning

Confidentiality

Tools

Microsoft Office

Job description

Worthington Enterprises is looking for an Administrative Assistant to join our Chilton manufacturing team. The Administrative Assistant provides direct administrative support to the Operations Manager and plant leadership team. This position plays an important role in organizing leadership activities, preparing communications and reports, coordinating meetings, tracking follow-up actions, planning plantwide events, and supporting other plant priorities. The Administrative Assistant also serves as the primary point of contact at the plant's front desk, greeting visitors, answering incoming calls, and supporting general front office activities.

The ideal candidate is organized, dependable, detail-oriented, and able to manage multiple priorities in a fast-paced manufacturing environment. This position requires strong judgment, initiative, follow-through, professionalism, and the ability to maintain confidentiality.

Responsibilities:

• Provides direct administrative support to the Operations Manager and plant leadership team. Manages calendars, appointments, meeting schedules, conference calls, Microsoft Teams meetings, and other leadership coordination needs. Supports plant leadership meetings by preparing agendas and materials, coordinating logistics, taking notes, distributing recaps, and tracking action items through completion.
• Prepares, proofreads, formats, and distributes business correspondence, reports, presentations, spreadsheets, meeting materials, and other internal and external communications. Supports weekly, monthly, and other recurring plant reporting by gathering information, preparing materials, and tracking deadlines. Prepares and distributes employee communications, plant announcements, digital signage, and other plantwide messaging. Coordinates miscellaneous plant and leadership projects by organizing information, tracking activities, following up with responsible parties, and communicating progress.
• Plans and executes plant meetings, employee recognition activities, service awards, plant dinners, holiday events, company picnics, community and charitable activities, plant tours, and other special events. Develops event plans and timelines, coordinates vendors and logistics, tracks expenses, and ensures activities are completed within approved budgets. Makes approved purchases, processes expense reports and invoices, reconciles purchasing card transactions, supports vendor setup, and maintains accurate purchasing records. Coordinates travel arrangements as needed. Orders and maintains office supplies, employee recognition items, service awards, and other administrative materials.
• Serves as the primary point of contact at the plant's front desk. Greets customers, candidates, vendors, and other visitors in a professional and welcoming manner. Answers and routes incoming telephone calls and accepts overflow calls from the call center. Manages mail, deliveries, general correspondence, and other front office activities. Maintains the organization and professional appearance of the front office and plant conference rooms, coordinating with employees and support resources to ensure rooms are cleaned, stocked, and ready for use.
• Handles confidential employee, business, leadership, and plant information with appropriate discretion. Identifies opportunities to improve administrative processes, communication, organization, and office practices. Performs other duties and provides additional plant support as assigned.

Desired Experience:

• Excellent verbal and written communication skills.
• Strong organizational and time-management skills with the ability to manage multiple assignments, projects, events, and deadlines.
• Strong attention to detail and commitment to accurate, high-quality work.
• Strong follow-through, initiative, and personal accountability.
• Proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, and Teams.
• Ability to prepare professional reports, presentations, meeting materials, and written communications.
• Ability to work independently, exercise sound judgment, anticipate needs, and recognize when additional direction or approval is required.
• Professional and approachable demeanor when interacting with employees, leaders, customers, candidates, vendors, and visitors.
• Ability to remain calm, flexible, and solutions-oriented as priorities change.
• Ability to maintain confidentiality and appropriately handle sensitive information.
• Experience supporting senior leaders or multiple members of a leadership team is preferred.
• Experience coordinating meetings, events, vendors, budgets, purchasing activities, or action tracking is preferred.
• Experience working in a manufacturing, operations, or similarly fast-paced environment is preferred.
• Minimum of one to three years of administrative, executive support, office coordination, or related experience.

Schedule:

This position primarily works first shift. Occasional early morning, evening, or weekend support may be required for plantwide events, employee functions, company picnics, holiday events, dinners, or other special activities.

Our Company is proud to have a dynamic and inclusive workforce where employees are empowered to innovate, thrive and grow. We believe that each employee’s unique strengths contribute to the success of our organization. This belief extends to how we consider our job applicants. Your talents may align with this positionor other opportunities within our organization. Apply today to start unlocking your career potential with Worthington Enterprises.

We are committed to providing reasonable accommodations for individuals with disabilities in the application and hiring process. If you are interested in employment with Worthington Enterprises and need an accommodation or assistance using the careers website, please contact [e-mail].

Worthington Enterprises (NYSE: WOR) is a designer and manufacturer of market-leading brands that help improve everyday life by elevating spaces and experiences. The Company operates with two primary business units: Building Productsand Consumer Products.

The Building Products segment includes cooking, heating, cooling and water solutions, architectural and acoustical grid ceilings and metal framing and accessories. The Consumer Products segment provides solutions for the tools, outdoor living and celebrations categories. Product brands within the Worthington Enterprises portfolio include Balloon Time®, Bernzomatic®, Coleman® (propane cylinders), CoMet®, Elgen, Garden Weasel®, General®, HALO™, Hawkeye™, Level5 Tools®, Mag Torch®, NEXI™, Pactool International®, PowerCore™, Ragasco®, Well-X-Trol® and XLite™, among others.

Founded in 1955 as Worthington Industries, Worthington Enterprises follows a people-first Philosophy with earning money for its shareholders as its first corporate goal. Headquartered in Columbus, Ohio, Worthington Enterprises and its joint ventures employ approximately 6,000 people throughout North America and Europe.