Administrative Assistant

Spectrum Health; Grand Rapids (MI); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Benefits package

On-demand pay

Discounts program

Identity protection

Retirement plan with match

Job summary

Corewell Health in Grand Rapids is seeking an experienced administrative professional to provide support for Director level positions using technology and strong customer service. You will manage calendars, arrange meetings and travel, prepare agendas and minutes, and help with data tracking while upholding confidentiality.

Responsibilities include coordinating invoicing and office tasks, greeting visitors, coordinating SharePoint pages, and maintaining communications with leadership.

Qualifications

• Associate's Degree or equivalent business, office administration, secretarial science, or related field
• Preferred Bachelor's Degree related field
• 3 years of relevant experience
• Secretarial or administrative support Required

Responsibilities

• Provides admin support for Director level positions using technology and tools
• Manages calendars and schedules meetings, appointments, and travel arrangements
• Prepares agendas, minutes, and supplementary materials; disseminates information
• Maintains confidentiality of sensitive information and supports leadership communications
• Handles office duties: mail, copying, filing, faxing, forms, supplies
• Creates and updates data tracking systems; analyzes data as needed

Education

Associate's Degree or equivalent

Bachelor's Degree (preferred)

Job description

Job Summary

Provides administrative support for Director level positions through the appropriate use of technology and/or other tools. Assists with the day-to-day operations of the department and provides excellent customer service. Exhibits initiative, ability to multi-task and knowledge to meet deadlines, handle multiple priorities, and build trust and credibility with leadership team.

Essential Functions

Utilizes the appropriate technology and software application to maximize efficiency and effectiveness of department workload including timekeeping editing, managing SharePoint pages, and processing invoices. Greets and communicates in a manner consistent with the organization’s core values, and follows established policies for confidentiality. Answers telephone, takes messages, welcomes visitors and provides/relays information in a manner consistent with hospitality standards. Uses problem solving and marketing skills to communicate in a position of high visibility. Independently composes original correspondence, prepares and disseminates meeting agendas, minutes and supplementary materials as needed, and updating websites with minutes, meeting information, board members, etc. Performs/coordinates office duties such as sorting/distributing mail, copying, filing, faxing, completing forms, and ordering/maintaining equipment/supplies. Schedules meetings, appointments, and manages calendars for directors. Uses independent judgments regarding priorities/rescheduling and initiating communication and activities in order to ensure an efficient calendar of events. Arranges for meetings and makes travel arrangements as needed. Collects, compiles and prepares data for analysis and develops systems that facilitate tracking of data. Independently maintains accountability for completion of assigned projects. Ensures confidentiality of all sensitive information, data, and communications in order to protect privacy, maintain confidentiality and protect the organization.

Qualifications

• Associate's Degree or equivalent business, office administration, secretarial science, or related field
• Preferred Bachelor's Degree related field
• 3 years of relevant experience
• Secretarial or administrative support Required

Benefits

• Comprehensive benefits package to meet your financial, health, and work/life balance goals.
• Learn more here.
• On-demand pay program powered by Payactiv
• Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!
• Optional identity theft protection, home and auto insurance
• Traditional and Roth retirement options with service contribution and match savings
• Eligibility for benefits is determined by employment type and status

Employment Details

• Primary Location: SITE - Corewell Health Place - 100 Corewell Drive NW - Grand Rapids
• Department Name: Care Management CHW - Grand Rapids Hosp
• Employment Type: Full time
• Shift: Day (United States of America)
• Weekly Scheduled Hours: 40
• Hours of Work: 8:00am to 5:00pm
• Days Worked: Monday through Friday
• Weekend Frequency: N/A

Current Corewell Health Team Members

This career site is for Non-Corewell Health team members only.

Additional Information

Corewell Health is committed to providing a safe environment for our team members, patients, visitors, and community.

We require a drug-free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on-site or hybrid workplace category.

We are committed to supporting prospective team members who require reasonable accommodations to participate in the job application process, to perform the essential functions of a job, or to enjoy equal benefits and privileges of employment due to a disability, pregnancy, or sincerely held religious belief.

Corewell Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category.

An interconnected, collaborative culture where all are encouraged to bring their whole selves to work, is vital to the health of our organization.

As a health system, we advocate for equity as we care for our patients, our communities, and each other. From workshops that develop cultural intelligence, to our inclusion resource groups for people to find community and empowerment at work, we are dedicated to ongoing resources that advance our values of diversity, equity, and inclusion in all that we do. We invite those that share in our commitment to join our team.

People are at the heart of everything we do, and the inspiration for our legacy of outstanding outcomes, innovation, strong community partnerships, philanthropy, and transparency.

Corewell Health is a not-for-profit health system that provides health care and coverage with an exceptional team of 60,000+ dedicated people—including more than 11,500 physicians and advanced practice providers and more than 15,000 nurses providing care and services in 22 hospitals, 300+ outpatient locations and several post-acute facilities—and Priority Health, a provider-sponsored health plan serving more than 1.2 million members. Through experience and collaboration, we are reimagining a better, more equitable model of health and wellness.