Administrative Assistant

Garfield County Colorado; Glenwood Springs (CO); On-site; USD 29,000 - 31,000; Full time

Job summary

Garfield County, Colorado's Clerk & Recorder’s Office in Glenwood Springs seeks an Administrative Support Specialist to handle clerical and office duties. You will process mail, file documents, and assist with accounts payable while digitizing records and delivering courteous service to the public.

The role requires a High School Diploma or equivalent, one year of admin or reception experience, and a valid driver’s license; state certification must be obtained within one year of hire.

Qualifications

• High School Diploma or equivalent required.
• One year of administrative or reception experience with proficient Microsoft Office skills.
• Valid driver’s license; State certification required within one year of hire.

Responsibilities

• Processes incoming and outgoing mail.
• Prints, copies, assembles, distributes, and files documents.
• Assists with accounts payable and uses software to digitize records.
• Provides customer service and directions to the public.
• Assists with Board of County Commissioner meetings by taking minutes and obtaining signatures.

Skills

Public Service

Customer Service

Stewardship & Innovation

Teamwork

Business Technology

Communication

Education

High School Diploma or equivalent

Job description

Performs a variety of routine and complex clerical, administrative, and support duties for the Clerk & Recorder’s Office.

ESSENTIAL JOB FUNCTIONS:

• Processes incoming and outgoing mail.
• Prints, copies, assembles, distributes, and files documents.
• Processing accounts payable.
• Ability to work with sensitive and confidential information maintaining confidentiality.
• Distribute offices supplies, packages, and mail to all program areas. Keeps all supply and work rooms organized and supplied with office products and first aid supplies.
• Uses computer and specialized software to digitize records, scan and enter data, search databases, conduct research, create documents, send emails, and file electronically.
• Create, post, and file public notices adhering to state and local statutes.
• Assists with travel arrangements for staff.
• Works with the Finance department to print accounts payable and payroll weekly.
• Answers telephone calls, assesses situations and provides the public and internal customers with directions and other customer services.
• Assists the Office Administrator in Board of County Commissioner (BoCC) meetings, records minutes, and obtains required signatures.
• Assists Clerk & Recorder staff with various administrative and support tasks as assigned.
• Acts as a backup for the Office Administrator as requested.

Other duties as assigned.

CORE COMPETENCIES:

• Public Service: A commitment to the mission of providing exceptional services to the citizens of Garfield County. It is who we are, and what we do.
• Customer Service: A commitment to providing exceptional service to all customers (internal & external), which includes being helpful, professional, courteous, and taking the time to understand customer’s needs.
• Stewardship & Innovation: Is a good steward of public resources and looks for ways to be innovative and improve efficiency.
• Teamwork: Able to work together with a diverse group of people towards a shared goal, while considering the needs of others.
• Business Technology: Ability to utilize the technology required of the position and demonstrates a willingness to learn new technologies as required to assist the County in providing exceptional services, innovation, and work efficiencies.
• Communication: Proficient in communication, and able to communicate using the English language, including written, verbal, or other communication channels as required by the position.

(Any combination of experience and education that would likely provide the required knowledge, skills, and abilities as determined by Garfield County may be substituted for the following requirements.)

Education: High School Diploma or equivalent.

Experience: One year of administrative or reception experience with proficient computer skills in Microsoft Office programs.

Licenses & Certifications: Valid driver’s license. Must obtain State certification within one year of hire.

PHYSICAL ACTIVITIES AND WORK ENVIRONMENT:

The physical activities and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable otherwise qualified individuals with disabilities to perform essential functions.

REQUIRED PHYSICAL ACTIVITIES:

• Sitting: The primary task involves sitting at a desk, computer, or workstation for extended periods, performing administrative tasks and using computer equipment.
• Lifting and Carrying: Occasional lifting and carrying of ballot boxes, mail cases, and election equipment, typically not exceeding 40 pounds using proper lifting techniques. Increases to frequently during election cycles.
• Bending and Reaching: May involve occasional bending or reaching to access office equipment, files, or supplies within standard office settings.
• Grasping and Typing: Ability to use a keyboard, mouse, and office equipment, demonstrating fine motor skills for typing, clicking, and manipulating documents.
• Visual Acuity: Clear vision for reading printed and on-screen materials, including text, graphics, and data, and for viewing computer monitors for extended periods.
• Hearing: Adequate hearing to engage in conversations, respond to telephone calls, and interact with colleagues in a typical office environment.
• Walking/Mobility: Occasional short walks, or mobility, within the office premises may be necessary to attend meetings, access common areas, or collaborate with colleagues.
• Stamina: Maintain the ability to maintain focus, productivity, and attention to detail while working at a desk for standard office hours.

WORK ENVIRONMENT:

Work is primarily performed in a standard office environment.

WORK HOURS:

• Regular Full-Time position, 40 hours per week.
• Hours are typically 8:00am to 5:00pm Monday through Friday.
• There may be times when an employee may need to work outside the established work week, such as after hours or on the weekend.

REQUIRED TRAVEL:

This position is required to work out of the Glenwood Springs location and/or the Rifle location, and may be required to travel between both locations during the workday.

TECHNOLOGY AND EQUIPMENT:

Computer and relevant software applications, spreadsheets, calendars, and word processing. Will also work with calculators, telephone systems, and mobile phones.

NOTE: This position requires a pre-employment background check which will include a Criminal Background Check, Employment Verification, and Motor Vehicle Record Check. Employment is contingent upon successful completion of these items.

THIS JOB DESCRIPTION DOES NOT CONSTITUTE AN EMPLOYMENT AGREEMENT. Nothing in this job description restricts Garfield County’s ability to assign, reassign or eliminate duties and responsibilities of this job at any time. It does not prescribe or restrict the tasks that may be assigned. This job description describes the County’s current assignment of essential functions. Those functions may change at any time as the needs of the County change or for other reasons deemed appropriate by the County.

Full-Time/Part-Time Full-Time

Location Glenwood Springs, CO

Benefit Information To view the complete benefits information, please visit https://www.garfieldcountyco.gov/human-resources/benefits-brochure/

Hiring Range $21.00 - $22.56

Full Pay Range $18.80 - $26.32

Driving Classification Marginal

Number of Openings 1

Exempt/Non-Exempt Non-Exempt

Req Number CLE-26-00008

Open Date 9/1/2026

About the Organization Garfield County, Colorado consists of rugged alpine vistas and high desert mountains in the Rocky Mountain region, which dwells along the Continental Divide. Garfield County is located in western Colorado, where outdoor recreation opportunities abound, including hunting, fishing, hiking, rafting and kayaking, biking, skiing and snowboarding. It is home to the second largest designated wilderness area in Colorado - the Flattops Wilderness, the world's largest mineral hot springs pool, a popular family ski resort, and Hanging Lake, designated as a National Natural Landmark by the Secretary of the Interior in 2011.

EOE Statement Garfield County is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

This position is currently accepting applications.