Administrative Assistant

Shambaugh & Son, L.P.; Fort Wayne (IN); On-site; USD 38,000 - 52,000; Full time

Job summary

Shambaugh & Son, L.P. is seeking an Administrative Assistant for our Safety team. The role provides essential administrative support to the corporate safety group, manages training materials, and coordinates various safety initiatives across divisions.

You will organize records, maintain databases, prepare presentations, and assist with in-house and multi-divisional safety training sessions. Strong data-entry skills and reliable attendance are required for success.

Qualifications

• 2 years’ minimum experience with Data Entry.
• Type at 60+ wpm with excellent computer skills.
• Analytical aptitude with effective oral and written communication.
• Accurate; attention to detail and excellent organizational skills.
• Proficient in Microsoft Office.
• Organized and a self-starter.
• Regular and reliable attendance, including the ability to work extended hours and weekends as required.

Responsibilities

• Provide full administrative support to the Corporate Safety Team, including correspondence, meeting scheduling, minutes, reporting, and special projects.
• Prepare and maintain safety presentations, training materials, reports, and graphics for meetings, training sessions, and strategic planning.
• Coordinate and support safety training programs, including orientations, basic safety training, fit testing, leading indicator programs, and training database upkeep.
• Assist with setup, facilitation, and delivery of in-house and multi-divisional training sessions as directed.
• Maintain and update safety databases and records, including OSHA violations, disciplinary actions, training records, and digital files.
• Distribute safety communications, accident trackers, and safety resources to field teams and stakeholders.
• Support development and communication of customer- and project-specific safety rules.
• Coordinate logistics for safety staff, including travel arrangements, events, and technology support.
• Organize, maintain, and digitize safety, training, customer, and project files across divisions.
• Update online resources and assist with internal website content maintenance.
• Perform other administrative and safety-related duties as assigned.
• Other duties assigned

Skills

Data Entry

Analytical aptitude

Oral and written communication

Attention to detail

Organizational skills

Self-starter

Attendance

Tools

Microsoft Office

Job description

We are one of the largest mechanical, electrical, and plumbing contractors in Indiana and among the preeminent specialty contractors in the nation. We specialize in a full range of new and retrofit construction for industrial, food processing, commercial, institutional, healthcare, pharmaceutical, and bio-fuel projects.

Job Summary

Shambaugh & Son is seeking an Administrative Assistant for our Safety team. In this position you will be responsible for providing certain safety and driver’s education training to all employees. Also, supporting various safety initiatives.

Essential Duties & Responsibilities

• Provide full administrative support to the Corporate Safety Team, including correspondence, meeting scheduling, minutes, reporting, and special projects.
• Prepare and maintain safety presentations, training materials, reports, and graphics for meetings, training sessions, and strategic planning.
• Coordinate and support safety training programs, including orientations, basic safety training, fit testing, leading indicator programs, and training database upkeep.
• Assist with setup, facilitation, and delivery of in-house and multi-divisional training sessions as directed.
• Maintain and update safety databases and records, including OSHA violations, disciplinary actions, training records, and digital files.
• Distribute safety communications, accident trackers, and safety resources to field teams and stakeholders.
• Support development and communication of customer- and project-specific safety rules.
• Coordinate logistics for safety staff, including travel arrangements, events, and technology support (computers, tablets, phones).
• Organize, maintain, and digitize safety, training, customer, and project files across divisions.
• Update online resources and assist with internal website content maintenance.
• Perform other administrative and safety-related duties as assigned.
• Other duties assigned

Qualifications

• 2 years’ minimum experience with Data Entry
• Position requires candidate to type 60+ wpm with excellent computer skills
• Candidate must possess analytical aptitude, effective oral and written communication skills
• Candidate must be accurate; attention to detail and excellent organizational skills a must
• Proficient in Microsoft Office
• Organized and a self-starter
• Regular and reliable attendance, including the ability to work extended hours and weekends as required.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affiant Action Policy .