Administrative Assistant

Pinal-County; Florence (AZ); On-site; USD 42,000 - 54,000; Full time

Job summary

Pinal County is seeking a detail‑oriented administrative support professional to perform routine office tasks and assist staff and the public. The role emphasizes confidentiality, accuracy, and timely handling of documents and communications.

Responsibilities include answering inquiries, preparing reports and correspondence, maintaining records, scheduling meetings, and processing invoices. A valid Arizona driver’s license is required and prior office experience is preferred.

Qualifications

• High school diploma or GED (or equivalent).
• Two years of experience performing general secretarial or office work.
• Arizona residents must have a valid Arizona Driver’s License on hire; new residents must obtain within 30 days.

Responsibilities

• Answer questions from staff and the public.
• Compile information and prepare reports.
• Format, compose, type, and prepare routine correspondence.
• Maintain office records and files.
• Prepare and process confidential and sensitive documents.
• Schedule meetings.
• Screen phone calls and route to appropriate individuals.
• Take meeting minutes.
• Inventory and ordering supplies.
• Gather information from various agencies.
• Receive and distribute correspondence and forms; enter requisitions and purchase orders.
• Receive and pay invoices.
• Schedule appointments.
• Maintain confidentiality of work-related issues and restricted County information.

Skills

Business English

Communication

Attention to detail

Education

High school diploma or GED

Tools

MS Office

Job description

What’s your purpose?

Have you considered investing in your community? Pinal County is a beautiful place that needs passionate people who want to help others and make a difference in their lives.

Public service is a rewarding career choice; not only does it offer a strong sense of purpose, but it also benefits you financially. We may not be the most competitive in salary, but we provide great value to our employees, including highly sought-after retirement plans, paid sabbaticals every five years, and very affordable benefit costs. In the long run, Pinal County is an excellent choice to fulfill your passion and support your retirement!

• A Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work-Life Balance.
• Paid Vacation And Sick Leave
  • 15 Vacation Days Accrued Annually Starting Day One
    • After Three (3) Years of Service, 18 Vacation Days Accrued Annually
    • After Five (5) Years of Service, 20 Vacation Days Accrued Annually
  • 13 Sick Leave Days Accrued Annually Starting Day One
• Ten Paid Holidays + One Paid Floating Holiday to Use as You Wish
• Paid Sabbaticals Every Five (5) Years
  • Two-Week Sabbatical After Five Years of Continuous Service
  • Three-Week Sabbatical After Ten Years of Continuous Service
  • Four-Week Sabbatical After Fifteen Years of Continuous Service
  • Four-Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service
• Retirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit!
• Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose From
  • Some Medical Plans with Zero Employee Premium Cost
• Dental and Vision Plans
• Comprehensive Wellness Program
  • Quarterly Wellness Challenges
  • Vision Exams and Optometry Events Onsite
  • Vaccination Clinics
  • Onsite Mammogram and Prostate Screening Events
  • Skin Cancer Screening Events Onsite
  • Biometrics and Health Screening Events Onsite
  • Financial Health and Retirement Planning Events Onsite & Online
  • Fitness Resources and Onsite Sessions Like Yoga and Tai Chi
• Tuition Reimbursement Program
• Alternative Work Schedules
• Telehealth
• Qualified Employer - Public Service Loan Forgiveness Program - Department of Education
• Employee Assistance Program with Ongoing Training & Development Options
• Civil Service Leave
• Van Pool Options
• Short-Term Disability – Employer Paid
• Basic Life Insurance - Employer Paid
• Flexible Spending Accounts for Dependent Care and Medical Expenses
• Suite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance

Working at Pinal County is an investment in YOU. Read more about the position and see if it is a good match for you. We are growing so be sure to check out all of our other opportunities as well!

JOB SUMMARY

Perform office and secretarial work of routine difficulty. This position works under close supervision. Positions at this level are assigned routine/standardized or recurring duties.

Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description.

• Answer questions from staff and the public.
• Compile information and prepare reports.
• Format, compose, type, and prepare routine correspondence.
• Maintain office records and files.
• Prepare and process confidential and sensitive documents.
• Schedule meetings.
• Screen telephone calls and route to appropriate individuals.
• Take meeting minutes.
• Responsible for inventory and ordering supplies.
• Gather information from various agencies.
• Receive and distribute correspondence and receive, sort, index, file, and retrieve forms, correspondence, and documents.
• Verify and complete records, forms, and documents. Enter requisitions and purchase orders.
• Receive and paying invoices.
• Schedule appointments.
• To promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.
• Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
• Perform other related duties as required.

• High school diploma or GED equivalent.
• Two (2) years of experience performing general secretarial or office work.
• Arizona residents must have a valid Arizona Driver’s License upon hire; newly established Arizona Residents must have one within 30 days of hire.
• Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.

• Knowledge of Business English, spelling, arithmetic, punctuation, and grammar.
• Knowledge of office practices and procedures.
• Knowledge of current MS office software.
• Knowledge of filing and recordkeeping.
• Skill in preparing and submitting reports.
• Skill in using data processing systems and other office equipment and machines.
• Ability to maintain complex filing systems.
• Ability to follow written and verbal instructions.
• Ability to communicate effectively orally and in writing.
• Ability to establish and maintain effective working relationships with employees, other agencies, and the public.

PHYSICAL DEMANDS

The work is sedentary requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires the ability to crouch, finger, reach, perform repetitive motion, hear, speak, walk, and demonstrate mental and visual acuity.

WORK ENVIRONMENT

Work is performed in a relatively safe, secure, and stable work environment.

The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval.

NOTICE TO APPLICANTS

We appreciate your interest in our employment opportunities. At Pinal County, we value professionalism and respect for others. If these values are not demonstrated throughout the application and interview process, we reserve the right to remove your candidacy from consideration,

which may impact your future Pinal County applications.

Offers of employment are valid only if provided in writing and approved by Pinal County Human Resources.

All qualified candidates eligible to work in the United States are welcome to apply.

However, visa sponsorship is not available.

Pinal County does not participate in STEM Optional Practical Training (STEM OPT).

Pinal County requires pre-employment screening, which includes a Motor Vehicle Record check, a comprehensive background check (encompassing employment, education, and criminal history), and drug testing for safety-sensitive roles. Criminal convictions do not automatically disqualify candidates from employment. Employment offers are contingent on successful pre-employment screening. If driving is a requirement of the position, you must have a valid Arizona State Driver's License in accordance with Arizona State Law.

Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties, just as though they were actually written out in this description.