Administrative Assistant

National Legal Aid & Defender Association; Edison (NJ); Hybrid; USD 50,000 - 61,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

403(b)

Paid time off

CLE credits

Job summary

Legal Services of New Jersey (LSNJ), an Edison-based non-profit firm, seeks Administrative Assistants to support attorneys with client communication, document gathering, case file management, and scheduling. The role emphasizes proficiency in Outlook and strong organizational skills, with Spanish or other language skills preferred but not required.

The firm offers a competitive benefits package (medical, dental, vision, 403(b), PTO, CLE credits) and a hybrid work option after a 90-day assessment

Qualifications

• Ideal candidate will have prior legal administrative experience.
• Excellent communication via email and phone.
• Strong proficiency with Microsoft Outlook and ability to stay organized while supporting multiple attorneys.

Responsibilities

• Assist attorneys with contacting clients, document gathering, and case file management.
• Manage client appointments and schedule, prepare and send client mail.
• Respond to client inquiries via email and mail and streamline attorney mail flow.

Skills

Administrative support

Microsoft Outlook

Communication skills

Organizational skills

Bilingual Spanish

Education

High school diploma or equivalent

Tools

MS Word

MS Excel

Job description

Position Description

Legal Services of New Jersey (LSNJ) is an Edison-based non-profit law firm that provides free civil legal assistance to low-income New Jerseyans. LSNJ seeks candidates that are interested in making a difference in our client’s lives. Our staff is diverse, including a wide variety of backgrounds, bringing varied perspectives, work experiences, life styles and cultures. Whether you’ve been in private practice or public interest, join us and help build a more just legal system for New Jersey’s most vulnerable populations.

Legal Services of New Jersey (LSNJ) is an Edison-based non-profit law firm that provides free civil legal assistance to low-income New Jerseyans. LSNJ seeks candidates that are interested in making a difference in our client’s lives. Our staff is diverse, including a wide variety of backgrounds, bringing varied perspectives, work experiences, life styles and cultures. Whether you’ve been in private practice or public interest, join us and help build a more just legal system for New Jersey’s most vulnerable populations.

LSNJ is seeking Administrative Assistants to assist attorneys with tasks like contacting clients, document gathering, case file management, manage client appointments, prepare and send client mail, respond to client inquiries (both email and mail), manage attorney mail flow and help maintain a streamlined scheduling system.

The ideal candidate will possess previous legal administrative experience, excellent communication through emails and calls, strong proficiency in Microsoft Outlook and the ability to stay organized while supporting multiple attorneys. Spanish and other foreign languages proficiency preferred but not required.

LSNJ offers a positive workplace among colleagues who enjoy and are passionate about their work. We encourage a supportive, collaborative and team work environment. At LSNJ, offering a comprehensive and competitive benefits package is one way we recognize our staff’s contribution to the firm and the lives of our clients. Full-time and part-time employees who are regularly scheduled to work 25 hours or more per week are eligible for LSNJ’s competitive benefits package that includes medical, dental, and vision insurance as well as a generous 403(b) monthly employer contribution, paid time off, and in-house trainings that offer CLE credit (for licensed staff).

Compensation: 2026 salary scale for this position starts at $55,000, commensurate with skill, knowledge and experience; hybrid work option after completion of 90-day assessment period.

Qualified Candidates Should Submit The Following To Be Considered

• Cover Letter describing the reasons for your interest in the position


• Resume


• One (1) recent legal writing sample

LSNJ is an equal opportunity employer and does not discriminate in employment opportunities on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristics or activity protected by law. LSNJ will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship.