Administrative Assistant

Kearney Italia, Inc.; Detroit (MI); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Comprehensive medical, dental, and vision coverage

Retirement savings benefits

Professional development opportunities

Paid time off

Job summary

Kearney Italia, Inc. is seeking an Administrative Assistant & Office Coordinator to provide essential office support in Detroit. This in-office role involves reception duties, administrative assistance to leadership, and maintaining office organization.

Successful candidates will have at least two years of administrative experience, a good grasp of Microsoft Office Suite, and a proactive, organized work style.

The position offers competitive compensation and a comprehensive benefits package, including medical, dental, and professional development opportunities.

Qualifications

• Minimum two years’ administrative and/or general office support experience.
• Effective communication and collaboration skills.
• Ability to manage office support independently.

Responsibilities

• Provide general office support including reception coverage.
• Manage calendars and coordinate meetings.
• Process office invoices and expenses.

Skills

Effective communication

Organized and detailed

Proactive

Technical proficiency in Microsoft Office Suite

Client-service mindset

Education

College degree and/or equivalent experience

Tools

Microsoft Office Suite

Job description

We are seeking an Administrative Assistant & Office Coordinator to provide general office support, event planning, and administrative support to firm leaders. This is an in-office role (4 days a week minimum, hours to be agreed on based on office needs) located in our Detroit Office. The AA & Office Coordinator will report to the Sr. Administrative Manager, Administrative Resource Team (ART) and Detroit Office leadership.

Office Support

• Represent the Detroit Office, offering a warm, professional, and welcoming environment for colleagues and visitors; provide reception coverage as needed.
• Manage office access, assign workspaces, and prepare office communications for visitors.
• Maintain the aesthetics of the office by organizing and resetting conference rooms and office spaces for a polished atmosphere; coordinate cleaning schedules and maintenance with building management.
• Order, stock, and maintain office supplies and refreshments.
• Coordinate office security and emergency protocols with building management.
• Process office invoices and expenses.
• Support personnel onboarding and separation processes.
• Provide basic technical support and troubleshoot issues across platforms (e.g., Teams, Zoom, etc.).
• Coordinate office equipment maintenance with vendors and Firm personnel.

Administrative Support

• Provide general administrative support to Firm leaders, including back-up support for colleagues.
• Expense processing and reconciliation.
• Weekly timesheet submission.
• Manage calendars and coordinate meetings.
• Support Firm reporting processes (FOCUS, WIP management, Sustainability reporting, etc.).
• Support project teams with administrative projects.
• Coordinate and support office activities and events.

Qualifications

• Minimum two years’ administrative and/or general office support experience.
• College degree and/or equivalent experience preferred.
• Effective communication and collaboration skills, with the ability to build rapport with diverse stakeholders at all levels.
• Proactive, organized, and detailed style; ability to work independently and manage office support requirements.
• Strong client-service mindset and a supportive “can-do” attitude, with flexibility to perform a variety of office tasks; availability for occasional support before-and-after regular business hours for office activities and events.
• Technical proficiency in Microsoft Office Suite; adaptable to learning new technology and AI tools.

What we can offer you

Every day, our people work to be the difference for our clients, our communities, and our colleagues. Helping them make an impact, they are supported by competitive compensation and a comprehensive benefits package, including but not limited to:

Comprehensive medical, dental, and vision coverage.

• Retirement savings benefits and related programs.
• Professional development and learning opportunities.
• Paid time off and wellness-related benefits.
• Additional benefits and programs made available to eligible employees.

Learn more at Kearney.com/careers.

Equal employment opportunity and non-discrimination

Kearney prides itself on providing a culture where our employees belong and thrive equally, which means our people feel comfort, confidence, and joy as they do great things for our firm, our colleagues, and our clients. That’s why Kearney is committed to building a diverse workforce and inclusive environment. Kearney is an equal opportunity employer; we recruit, hire, train, promote, develop, and provide other conditions of employment without regard to a person’s gender identity or expression, sexual orientation, race or ethnicity, religion, age, national origin, disability, marital status, pregnancy status, veteran status, genetic information, or any other differences consistent with applicable laws. This includes providing reasonable accommodation for disabilities or religious beliefs and practices. We encourage everyone to apply, including those who may not feel historically represented in consulting. #LI-DNI