Administrative Assistant

E2 Optics; Denver (CO); On-site; USD 31,684 - 35,817; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Professional Development Opportunities

Inclusive Work Environment

Job summary

An award-winning technology integrator seeks a dedicated Administrative Assistant to support its operations team. This role involves a variety of administrative tasks, from scheduling meetings and managing office supplies to providing exceptional customer service. The ideal candidate will thrive in a dynamic environment, showcasing strong leadership and communication skills. Join a supportive and inclusive workplace that values professional development and offers competitive pay, health benefits, and paid time off. If you are organized, proactive, and ready to make a significant impact, this opportunity is for you.

Qualifications

• Minimum 2 years of office management experience required.
• Strong communication and organizational skills are essential.

Responsibilities

• Assist operations team with administrative tasks and customer service.
• Coordinate meetings, travel, and office supplies management.

Skills

Leadership Skills

Communication Skills

Organizational Skills

Customer Service Skills

Problem Solving

Interpersonal Skills

Education

High School diploma or GED

Tools

Microsoft Office

Job description

This range is provided by E2 Optics. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$23.00/hr - $26.00/hr

E2 Optics is an award-winning, Woman-Owned technology integrator, headquartered in Denver, Colorado. We help clients deploy remarkably efficient solutions that are modern, turnkey, and minimize operational costs. Our experience spans Enterprise and Government clients within various industries. Our Core Values, which are built around Safety, guide our business, employees, and relationships with customers and partners.

The Administrative Assistant is a business professional responsible for a diverse set of administrative tasks and performing their duties with decisiveness and accuracy supporting the operations team.

Core Duties & Responsibilities:

• Safety is E2’s number one Core Value. Follow safe work practices and company and client worksite policies.
• Promotes company Core Values to foster and safeguard family-centric culture.
• Schedule conference space for meetings or guests, IT and AV equipment, travel arrangements, meals, and appointments.
• Help receive catering deliveries, set up/break down.
• Coordinate with building contractors and facilities for necessary maintenance and repairs.
• Act as a liaison with facility management vendors, including cleaning and catering.
• Assist with coordination of company events/parties.
• Assist at the front desk with greeting guests and answering the phone.
• Assist the operations team with daily tasks.
• Manage and order office supplies needed.
• Maintain files and records with effective filing systems.
• Responsible for coordination/assisting with travel arrangements.
• Provide exceptional customer service to both internal teams and external contacts.
• Directly address issues and situations with immediate escalation when necessary.
• Record purchases, maintain database, perform physical count of inventory, and reconcile actual inventory received and stock count to computer-generated reports.
• Accept deliveries and communicate the receipt of delivery to the appropriate party.
• Problem solve issues that may arise with shipments.
• Oversee collections and maintenance of required compliance documents.
• Assist with special projects as requested.
• Compose various documents such as agreements, contracts, correspondence, interoffice memos, reports, charts, and tables as requested.

Education:

• High School diploma or GED required.

Experience:

• Minimum 2 years’ general office management and support experience.
• Experience working on a construction job site preferred.

Knowledge, Skills, & Abilities:

• Strong leadership, communication, influencing and collaborative skills.
• Ability to receive, stock, and/or deliver goods.
• Demonstrated professional demeanor and communications with customers, field team, vendors, and management.
• Excellent interpersonal skills, written and verbal communication skills.
• Ability to work in a dynamic, fast-paced environment with deadlines.
• Strong incident investigation, root cause analysis and continuous improvement skills.
• Easily adapt to changing situations, workflow and deadlines.
• Able to respond to situations in a positive manner and provide good customer service skills.
• Strong administrative and organizational skills.
• Must have a good command of the English language to provide effective phone, desk-side, and email support.
• Proficient in Microsoft Office products including Word, Excel, PowerPoint and Outlook.
• Able to work independently and as a team player.

WHAT WE OFFER:

- Competitive pay

- Opportunities for professional development and career growth.

- A supportive and inclusive work environment.

- Health, dental, and vision insurance.

- Paid time off and holidays.

WORK ENVIRONMENT & PHYSICAL DEMANDS: The standard work environment for this position is an indoor business office and construction environment. Ability to use a computer and/or hand tools while sitting or standing for extended periods of time. The noise level in the work environment is usually moderate. The employee must demonstrate regular and on-time attendance. There could be a requirement of occasional travel by conventional means including aircraft, motor vehicle, and the like within the region and to other locations as required.

DISCLAIMER: The above job definition information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Job duties and responsibilities are subject to change based on changing business needs and conditions.

An Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.