Administrative Assistant

Air Products; Decatur (AL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Affordable Medical, Dental and Vision

401k with match

Paid Parental leave

Backup Child and Adult Care

Adoption assistance

Flexible spending accounts

Life Insurance

Legal Plan & Identity theft coverage

EAP

More supplemental benefits

Job summary

Air Products in Decatur, AL is seeking a highly organized administrative assistant to join our team. The role requires strong communication, prioritization, and teamwork skills to support office operations and onboarding processes.

The position is Monday–Friday, onsite at the Decatur, AL facility. The company emphasizes a culture of inclusion with competitive pay and a range of benefits, including health, retirement, and parental leave programs.

Qualifications

• Provide administrative support to ensure efficient operation of the office.
• Answer and direct phone calls, prioritize and schedule appointments and meetings.
• Prepare and edit correspondence, reports, and presentations.
• Develop and maintain a filing system.
• Coordinate celebrations, holiday events, charity events.
• Purchasing of site supplies.
• Invoice processing and tracking (via SAP).
• Provide general support to employees and visitors.
• Work with Terminal and Plant Supervisors for New Hire on-boarding.
• Maintain delivery shipment paperwork.
• Submit billing for Government customers.
• Coordinate FedEx and other shipping needs.
• Maintain weekly time reporting, vacation, and sick time for approx. 35 drivers.
• Communicate and maintain Air Products Safety Training.

Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Answer and direct phone calls, prioritize and schedule appointments and meetings.
• Prepare and edit correspondence, reports, and presentations.
• Develop and maintain a filing system.
• Coordination of celebrations, holiday events, charity events.

Skills

Administrative support

Phone & scheduling

Docs & presentations

Filing system

Event coordination

Site supplies purchasing

Invoicing (SAP)

Employee support

New hire onboarding

Shipment paperwork

Government billing

Shipping coordination

Time reporting

Safety training

Education

High school diploma/GED

Additional coursework or certificate preferred

Tools

MS Office

SAP

Printers & fax machines

Job description

At Air Products, we reimagine what’s possible. By tapping into the motivation of our people and our collective experience, we create the ideas and innovations that drive us forward. When we come together – where every voice is heard and everyone knows they belong and matter – we create solutions that launch people into space, support lifesaving care in hospitals, and enable the construction of groundbreaking, world scale production facilities.

Reimagine What’s Possible

At our Decatur, AL facility, we are seeking a highly organized and diligent administrative assistant to join our team. The ideal candidate will have excellent communication skills, the ability to prioritize work, and work well both independently and as part of a team.

What's In It For You

At Air Products we develop a culture of inclusion where every voice is heard, and everyone feels they belong and matter. Additionally, we offer competitive pay and phenomenal benefits for our employees. Check-out some of our benefits below!

• Affordable Medical, Dental and Vision Insurance (day 1 of employment)
• 401k with 100% vested company core and match
• Paid Parental leave (Up to 4 weeks for both parents)
• Backup Child and Adult Care benefit
• Adoption assistance
• Flexible spending accounts (medical, dependent daycare)
• Life Insurance (AD&D-Paid for by Air Products), Supplemental AD&D
• Legal Plan & Identity theft coverage
• EAP (Employee Assistance Program)
• Many more supplemental benefits available

Required Skills / Abilities (but Are Not Limited To)

• Provide administrative support to ensure efficient operation of the office
• Answer and direct phone calls, prioritize and schedule appointments and meetings
• Prepare and edit correspondence, reports, and presentations
• Develop and maintain a filing system
• Coordination of celebrations, holiday events, charity events.
• Purchasing of site supplies
• Invoice processing and tracking (via SAP)
• Provide general support to employees and visitors
• Work with Terminal and Plant Supervisors for New Hire on-boarding.
• Maintain delivery shipment paperwork.
• Submit billing for Government customers
• Coordination of FedEx and other shipping needs.
• Maintain weekly time reporting, vacation, and sick time for approx. 35 drivers.
• Communicate and maintain Air Products Safety Training.

Education And Licensing Requirements

• High school diploma/GED with at least 2- 5 years of shown experience
• Strong communication skills (verbal and written)
• Solid understanding of office equipment, like printers and fax machines
• Proficiency in MS Office

This is position is Monday - Friday, onsite at the Decatur, AL facility.

Founded in 1940, Air Products is a world-leading industrial gases company and has a proud history of innovation, operational excellence, with an unwavering commitment to safety and environmental stewardship. Working together, we are taking our passion and diverse backgrounds forward to reimagine what’s possible and generate a cleaner future for our customers, our communities, and the world.

We are an Equal Opportunity Employer (U.S.). You will receive consideration for employment without regard to race, color, religion, national origin, age, citizenship, gender, marital status, pregnancy, sexual orientation, gender identity and expression, disability, or veteran status.

Air Products is committed to working with and providing a reasonable accommodation to individuals with disabilities. If you have a disability and you believe you need a reasonable accommodation to search for a job opening or to submit an online application, please e-mail us at [e-mail]. General application status inquiries are not answered by this mailbox rather you’ll receive an e-mail directly from our Career Center and/or the Talent Acquisition Specialist.