Administrative Assistant

L'Oreal USA, Inc; Dallas (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

L'Oréal USA, Inc. in Dallas Distribution, USA is seeking an Administrative Assistant to handle timekeeping, payroll, purchasing, budgeting, and daily site administration to keep the department running smoothly.

The role requires strong organization, proactive collaboration, and clear communication. You will coordinate with facilities, accounts payable, and vendors to support operations and ensure safety and efficiency.

Qualifications

• High school diploma required and strong organizational skills.
• Excellent communication and proactive collaboration abilities.
• Experience with office software and basic administrative tasks.

Responsibilities

• Timekeeping & payroll: Manage daily employee hours, code hours accurately, and complete weekly payroll.
• Procurement & Budgeting: Submit purchase orders, manage department expenses, and coordinate with accounts payable.
• Site Administration: Organize files, distribute safety vouchers, order office/PPE supplies, and coordinate meals and events.

Skills

Information Management

Operational Efficiency

Stakeholder Collaboration

Effective Communication

Digital Literacy

Education

High School Diploma

Tools

MS Excel

MS Word

Outlook

Job description

Administrative Assistant

Location: Dallas Distribution, USA | Shift: 7:00 AM - 3:30 PM

Hello, we're L'Oreal. We're not just building brands, we're shaping how the world experiences beauty (and it takes a lot of cool jobs to do it). Intrigued? Keep reading, this might be the opportunity you've been searching for.

A Day in the Life

• Timekeeping & Payroll: Manage daily employee hours, code hours accurately, and complete weekly payroll.
• Procurement & Budgeting: Submit purchase orders, manage department expenses, and coordinate with accounts payable.
• Site Administration: Organize files, distribute safety vouchers, order office/PPE supplies, and coordinate meals and events.

We Are Looking For

We are looking for an organized, proactive collaborator with great communication skills and a high school diploma. You can explore the 5 core skills needed for this role in the L'Oreal Skills Library:

• Information Management: Organizing files and managing timekeeping systems.
• Operational Efficiency: Managing POs, budgets, and supplies.
• Stakeholder Collaboration: Coordinating visitors, events, and vendor relations.
• Effective Communication: Interacting across all levels of management.
• Digital Literacy: Utilizing MS Excel, Word, and Outlook.
• Authorization to work in the United States on a full-time, permanent, ongoing basis is required. No immigration support/sponsorship offered for this role

What's In It For You

• A place for you to leave your comfort zone and grow beyond your potential (here, you'll be encouraged to try new things and take risks!)
• Real responsibility from day 1, there's no sitting on the sidelines at L'Oreal
• An environment where people of every ethnicity, social background, age, religion, gender and sexual orientation as well as people with disabilities are accepted, can speak up, will thrive and are celebrated!
• A place where you can contribute to something bigger! Many of our brands have societal environmental causes to make concrete difference.

Who We Are

Join us at L'Oreal, the world's #1 beauty company present in over 150 markets. Our daring Operations team helps deliver millions of products globally, while our Consumer Products Division democratizes beauty at its best with brands like L'Oreal Paris and Garnier.

We're committed to guaranteeing inclusive recruitment processes and to advocating for hiring and promoting each candidate in an ethical and equitable way. The Group strictly prohibits discrimination against any applicant for employment because of the individual's gender identity or expression, sexual orientation, visible and/or invisible disabilities, socio-economic and/or multicultural origins, health conditions, age, religion, or any other characteristics protected by law.