Administrative Assistant

Rise Group Inc; Cranston (RI); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Health care benefits

Paid time off

401(k) retirement plan

ESOP

Life and AD&D insurance

Tuition reimbursement

Job summary

Rise Group Inc in Cranston, RI seeks an Administrative Assistant (Audit Scheduling) to handle clerical duties, greet visitors, answer calls, route messages, and support residential energy-efficiency professionals and customers.

You will schedule home energy audits, process requests, pre-screen eligibility, and maintain files and calendars. A two-year customer-facing background and proficiency with Word/Excel/Outlook are required.

Qualifications

• Minimum two years of experience in a customer-facing role in a high-volume office environment.
• Proficiency with Windows-based applications including Word, Excel and Outlook.
• Commitment to and enthusiasm for energy efficiency.
• Strong writing, verbal and organizational skills.
• Attentive to detail and able to learn and understand technical terms.
• Able to prioritize and process multiple tasks and meet deadlines.

Responsibilities

• Answer/route phone calls, postal mail, email and fax messages.
• Schedule home energy audits.
• Process requests, pre-screen customers to confirm program eligibility, create customer files, enter and update jobs in the database and online calendar.
• Verify eligibility and register customer requests with program administrators.
• Communicate with residential energy-efficiency specialists and customers regarding scheduling, invoicing or other issues as needed.
• Efficiently process customer and contractor requests and help resolve outstanding issues.

Skills

Customer service

Verbal communication

Written communication

Organizational skills

Teamwork

Detail-oriented

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

RISE is seeking an Administrative Assistant (Audit Scheduling) to assume clerical and receptionist duties and provide customer support. The Administrative Assistant must be team-oriented and will interact with various internal and external stakeholders, including the company’s residential energy-efficiency professionals, customers of Rhode Island Energy and Mass Save, suppliers, contractors, and the general public.Responsibilities:Answer/route phone calls, postal mail, email and fax messages.Schedule home energy auditsProcess incoming requests, pre-screen customers to confirm program eligibility, create customer files, enter and update jobs in the company database and online calendar.Work with our Program Administrators and their software to verify eligibility and register customer requests.Communicate verbally and/or in writing with residential energy-efficiency specialists and customers regarding scheduling, invoicing or other issues as needed.Efficiently process customer and contractor requests and help resolve outstanding issues.The scope of duties may vary based on your qualifications and our office’s immediate needs.Minimum Qualifications:At least two years’ experience in a customer-facing role in a high-volume office environment.Proficiency with Windows-based computer applications, including Microsoft Word, Excel and Outlook.A commitment to and enthusiasm for energy efficiency.Strong writing, verbal and organizational skills.Attentive to detail and able to learn and understand technical terms.Able to prioritize and process multiple tasks and meet deadlines.Able to tactfully avoid conflict, build trust and work as part of team.A high school diploma or equivalent.Able to pass criminal background and drug screening tests.Preferred Qualifications:Call center or other high-volume customer support/service experience.Experience in the home energy, construction, HVAC, hotel guest service, legal or banking industries.Travel: No travel is required for this positionPositions Type and Expected hours of Work: This is a full-time 40-hour position. Days and hours of work are Monday through Friday 8:00 AM to 5:00 PM.Physical Demands:This is largely a sedentary role; with a large amount of computer work being required.Answer phone, and use computer, Scanner, printer, etc.Walking and StandingClarity of vision at both over 20 feet and under 20 inchesAble to judge depth, have a good field of vision, and identify and distinguish colorsCompensation & Benefits:Health care benefits through United HealthCareDelta Dental and Vision Service PlanPaid time off and holidaysEmployer-matching 401(k) retirement planEmployer-paid Employee Stock Ownership Plan (ESOP)Employer-paid life and AD&D insurance; access to short and long-term disability insuranceTuition reimbursementWho We AreThe RISE Group is an employee-owned, professional engineering firm that provides a complete range of consulting, design, and energy services to customers throughout the United States and internationally. Our multi-disciplined engineering and technical staff specialize in failure analysis, engineering design, process optimization, and condition assessment. Our work demonstrates how creative collaboration can produce outstanding results for our clients and our communities.Our CultureAt RISE, our customers come from all walks of life - and so do our employees! We hire amazing people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our company stronger. We can confidently state that we are successful as a direct result of our diversity. From day one and throughout your career with us, you’ll find a workplace culture with expansive personal & professional development opportunities, cutting edge technology, a place where relationships are valued, and work/life balance is always a priority. We are committed to diversity, equity, and inclusion (DEI) within our workplace and in our communities. It is our policy to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.The RISE Group is an E-Verify participant and will conduct background investigations and pre-employment screening of candidates for employment Pre-employment activities will be conducted on qualified applicants after acceptance of a job offer.The RISE Group is an employee-owned company and an equal opportunity/affirmative action employer. We welcome applications from all backgrounds regardless of race, color, religion, sex, national origin, ancestry, age, marital status, sexual orientation, gender identity or expression, veteran status, disability, or any other classification protected by law.