Administrative Assistant

TTL, Inc.; Clarksville (TN); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health & dental plan

Vision plan

401(k)

PTO accrual

Job summary

This role covers daily office operations, records, Deltek projects setup, and general admin support to staff and leadership in a fast-paced professional services team. Schedule is Monday–Friday, 7:30AM–4:30PM, with full-time consideration and a strong benefits package including health, dental, vision, 401(k), and PTO accrual.

Qualifications

• High school diploma or equivalent required.
• 1–2 years of administrative experience preferred; relevant college education may be considered in lieu of experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Strong organizational, time management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Detail-oriented with the ability to proofread reports and identify grammatical or formatting errors.
• Self-starter capable of working independently and within a team environment.
• Strong interpersonal skills and a customer-service mindset.
• Ability to remain flexible and adapt to changing priorities.
• Proactive problem-solving skills and a desire for professional growth.

Responsibilities

• Answer phones and transfer calls in a friendly, professional, and timely manner.
• Welcome clients, visitors, and employees while creating a positive first impression of the company.
• Handle incoming and outgoing mail, FedEx, UPS, and other deliveries.
• Assist with daily office operations and maintain a clean, organized, and professional work environment.
• Monitor office supply inventory, coffee bar, lobby refreshments, and other office resources.
• Coordinate meetings, appointments, office events, and employee functions as needed.
• Maintain office records and filing systems.
• Set up projects in Deltek software and ensure compliance with company procedures and billing requirements as needed.
• Review correspondence and reports for accuracy, grammar, formatting, and professionalism.
• Recognize issues requiring immediate attention and communicate them promptly to the Office Manager.
• Provide general administrative support to staff, project managers, and leadership as needed.

Skills

Administrative experience

Organizational skills

Communication skills

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office

Deltek

Job description

Founded in 1964, TTL is an engineering design firm focused on delivering integrated infrastructure solutions for public and private clients. From site and corridor selection to due diligence, design, and construction services, TTL is a trusted partner providing single-sourced custom solutions for complex infrastructure development. With more than 550 team members across the Southern United States, TTL provides a wide range of services including civil and geotechnical engineering; transportation design and CEI; environmental consulting and remediation; construction materials engineering and testing; and surveying, GIS and mapping services.

At TTL, we are driven to serve our clients, driven to serve our communities, and driven to serve each other. TTL not only provides a great work/life balance, but we provide excellent employee benefits such as a robust health & dental plan, vision, 401(k), flexible spending accounts, and generous paid time off (PTO) accrual.

For more information, please go to www.ttlusa.com .

Administrative Assistant – Clarksville, TN

TTL’s Clarksville office is seeking a highly organized Administrative Assistant to help manage the fast-paced environment of a growing professional services team. This role supports the office manager, project managers, staff, clients, and visitors while ensuring the office operates efficiently and professionally. The ideal candidate is a proactive multitasker with exceptional communication skills, attention to detail, and a commitment to providing outstanding customer service.

This position is responsible for supporting daily office operations, coordinating office activities, maintaining records, and providing administrative support to staff and executives. Success in this role requires adaptability, professionalism, confidentiality, and the ability to efficiently manage multiple responsibilities in a dynamic environment.

Build your Foundation. Build your Future. Build your Legacy.

Come to TTL.

What You'll Do

• Answer phones and transfer calls in a friendly, professional, and timely manner.
• Welcome clients, visitors, and employees while creating a positive first impression of the company.
• Handle incoming and outgoing mail, FedEx, UPS, and other deliveries.
• Assist with daily office operations and maintain a clean, organized, and professional work environment.
• Monitor office supply inventory, coffee bar, lobby refreshments, and other office resources.
• Coordinate meetings, appointments, office events, and employee functions as needed.
• Maintain office records and filing systems.
• Set up projects in Deltek software and ensure compliance with company procedures and billing requirements as needed.
• Review correspondence and reports for accuracy, grammar, formatting, and professionalism.
• Recognize issues requiring immediate attention and communicate them promptly to the Office Manager.
• Provide general administrative support to staff, project managers, and leadership as needed.

Qualifications

• High school diploma or equivalent required.
• 1–2 years of administrative experience preferred; relevant college education may be considered in lieu of experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Strong organizational, time management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Detail-oriented with the ability to proofread reports and identify grammatical or formatting errors.
• Self-starter capable of working independently and within a team environment.
• Strong interpersonal skills and a customer-service mindset.
• Ability to remain flexible and adapt to changing priorities.
• Proactive problem-solving skills and a desire for professional growth.

Schedule: Monday - Friday 7:30AM - 4:30PM

Job Type: Full-time

This position is subject to a pre-employment drug and motor vehicle record check.

TTL is an EEO/AAP employer.

Monday to Friday 7:30AM-4:30PM