Administrative Assistant

KEP Electric; Cincinnati (OH); On-site; USD 38,000 - 46,000; Full time

Job summary

IES in Cincinnati, OH is seeking a proactive Administrative Assistant to support recruiting, pre-employment, onboarding and general admin tasks. You will maintain confidential records, coordinate postings and interviews, manage correspondence, and assist with documents using Word and Excel.

This role requires organizational skills, discretion, and the ability to multitask in a fast-paced office environment. Join a team focused on safety, reliability, and efficient operations.

Qualifications

• At least one year of administrative, receptionist, scheduling, recruiting, HR support, or general office experience.
• Proficiency in Word, Excel, Outlook and standard office equipment.
• Strong data-entry, numerical, organizational, and recordkeeping skills.
• Attention to detail, accuracy, follow-through, and time management.
• Ability to handle confidential and sensitive information with discretion.
• Able to multitask, meet deadlines, and adapt to changing priorities.
• Strong written, verbal, interpersonal, and customer-service skills.
• Dependable, flexible, professional, and team-oriented.
• Able to pass pre-employment screening including background check and motor vehicle record review.

Responsibilities

• Assist HR with job postings, candidate communication, interview scheduling, and recruiting-related follow-up.
• Coordinate pre-employment activities, including collecting required documents and onboarding tasks.
• Communicate with candidates and new hires regarding application requirements, onboarding steps, start dates, and required documentation.
• Track recruiting and onboarding progress using company systems.
• Maintain accurate and confidential applicant and employee records.
• Handle sensitive employee, candidate, and business information with professionalism and discretion.
• Provide general administrative support.
• Handle incoming and outgoing mail, packages, telephone calls, and correspondence.
• Maintain organized electronic filing systems.
• Perform filing, scanning, copying, data entry, and recordkeeping duties.
• Assist with scheduling, meeting coordination, and time-sensitive follow-up.
• Prepare reports, letters, spreadsheets, forms, and templates using Microsoft Word and Excel.
• Review documents and data for accuracy, completeness, and proper organization.
• Maintain electronic records and assist with document scanning, filing, and retention.
• Update tracking reports and spreadsheets related to recruiting, onboarding, and office operations.

Skills

Administrative experience

Microsoft Word

Microsoft Excel

Outlook

Data entry

Organizational skills

Recordkeeping

Attention to detail

Time management

Discretion with confidential info

Multitasking

Communication skills

Customer service

Team player

Job description

General Job Description

We are seeking a proactive, dependable, and detail-oriented Administrative Assistant. This position will primarily assist with recruiting, pre-employment, and onboarding activities for new hires while also providing general administrative support. The Administrative Assistant will help maintain effective communication and workflow. This position handles applicant, employee, and company information, maintaining confidentiality, professionalism, and discretion is essential.

Recruiting and Onboarding Support

• Assist HR with job postings, candidate communication, interview scheduling, and recruiting-related follow-up.


• Coordinate pre-employment activities, including collecting required documents and monitoring completion of onboarding tasks.


• Communicate with candidates and new hires regarding application requirements, onboarding steps, start dates, and required documentation.


• Track recruiting and onboarding progress using company systems.


• Maintain accurate and confidential applicant and employee records.


• Handle sensitive employee, candidate, and business information with professionalism and discretion.

Administrative and Clerical Support

• Provide general administrative support.


• Handle incoming and outgoing mail, packages, telephone calls, and correspondence.


• Maintain organized electronic filing systems.


• Perform filing, scanning, copying, data entry, and recordkeeping duties.


• Assist with scheduling, meeting coordination, and time-sensitive follow-up.

Document Preparation

• Prepare reports, letters, spreadsheets, forms, and templates using Microsoft Word and Excel.


• Review documents and data for accuracy, completeness, and proper organization.


• Maintain electronic records and assist with document scanning, filing, and retention.


• Update tracking reports and spreadsheets related to recruiting, onboarding, and office operations.

Minimum Education

None

Minimum Years Of Experience

0-2

Qualifications

Specific Qualifications

• At least one year of administrative, receptionist, scheduling, recruiting, HR support, or general office experience.


• Proficiency in Microsoft Word, Excel, Outlook, and standard office equipment.


• Strong data-entry, numerical, organizational, and recordkeeping skills.


• Excellent attention to detail, accuracy, follow-through, and time management.


• Ability to handle confidential and sensitive information with discretion.


• Ability to multitask, meet deadlines, and adapt to changing priorities.


• Strong written, verbal, interpersonal, and customer-service skills.


• Dependable, flexible, professional, and team-oriented.


• Ability to pass applicable pre-employment screening requirements, including a background check and motor vehicle record review.

Physical Requirements

• Sit, stand, and walk for extended periods throughout the workday.


• Perform repetitive tasks, including typing, filing, scanning, copying, and data entry.


• Regularly use a computer, telephone, printer, scanner, and other standard office equipment.


• Occasionally lift, carry, push, or move items weighing up to 25 pounds.


• Bend, reach, kneel, and move throughout the office as needed.


• Maintain focus and accuracy while reviewing detailed documents, spreadsheets, and confidential information.


• Communicate effectively in person, by telephone, and through email.


• Reliable transportation is required to maintain consistent and punctual on-site attendance.

Work Environment

• Work is performed primarily in a professional office environment.


• Regular interaction with HR, office staff, field technicians, candidates, and new hires, is required.


• The position involves frequent interruptions, changing priorities, and time-sensitive requests.


• Occasional exposure to warehouse, construction, or field-service environments may occur.


• The employee must remain organized, professional, flexible, and discreet in a fast-paced environment.

License Required

Yes

Job Locations

US-OH-Cincinnati

Company Overview

IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES’s 2025 fiscal year ending September 30, 2025, IES produced over $3.3 billion in revenue and employed over 10,200 employees at over 174 domestic locations across the United States.

Our commitment to our employees is reflected by our actions:

• Safety is Priority One - and our record shows it


• Competitive Pay


• Company 401K plan with Employer Contribution Match


• Company Paid Time Off


• Company Paid Life Insurance


• Choice of Medical Coverage including Prescription and Short Term Disability Plans


• Choice of Dental and Vision Coverage


• Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage


• Auto and Home Insurance Discount Programs

EEO Statement

The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company’s obligations as a contractor to the United States government.

View Your Equal Employment Opportunity rights under the law. "Know Your Rights: Workplace Discrimination is Illegal; Conozca sus Derechos: La Discriminación en el Lugar de Trabajo es Ilegal"

Disability Accommodation

IES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at [phone] or any IES office to request assistance.

IES Participates in E-Verify

E-Verify Information/ Información sobre E-Verify

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Right to Work/Ley de Derecho al Trabajo

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