Administrative Assistant

Constellation Brands; Chicago, Northern (IL, KY); On-site; USD 39,000 - 56,000; Full time

Benefits offered by this job

Paid time off

Medical/dental/vision insurance

401(k)

Job summary

Constellation Brands is seeking an Administrative Assistant to support the IT organization in Chicago. The role will coordinate executive priorities, manage calendars, arrange travel, and prepare meeting logistics to keep IT leadership aligned with organizational goals.

The ideal candidate has 3+ years of office experience supporting senior management, excels in Microsoft Office, and can handle multiple priorities in a fast-paced environment.

Qualifications

• 3+ years of office administrative support experience, preferably supporting senior management.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel) and PowerPoint.
• Excellent calendaring, planning events, and time-management skills.
• Strong communication skills, both written and verbal.
• Ability to prioritize, manage multiple projects, and meet deadlines.

Responsibilities

• Provide direct administrative support to IT leadership, including calendar management, travel coordination, and meeting logistics.
• Proactively manage competing priorities to keep leaders prepared for high-value activities.
• Coordinate IT leadership forums, track actions, and ensure accountability across teams.

Skills

Calendar management

Event planning

Communication

Organizational skills

Problem solving

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Pivot tables

Job description

## Administrative AssistantSolicitarlocations: Chicago, Illinoistime type: Full timeposted on: Publicado hoyjob requisition id: R-40937**Descripción del Puesto de Trabajo*** The Administrative Assistant supporting the IT organization plays a critical role in enabling the effectiveness and efficiency of IT leadership and the broader organization. This role serves as a trusted operational partner to senior IT leaders, ensuring seamless coordination of executive priorities, operating rhythms, and administrative functions. This individual anticipates leadership and organizational needs, removes friction from day-to-day operations, and ensures strong alignment across IT teams. Success in this role requires strong business judgment, attention to detail, and the ability to manage multiple priorities in a fast-paced, dynamic environment.**Responsibilities****Executive & Leadership Support*** Provide direct administrative support to senior IT leaders, including calendar management, travel coordination, and meeting logistics* Proactively manage competing priorities, ensuring leaders are prepared and focused on highest-value activities* Serve as a central coordination point across leadership teams to ensure alignment and communication**IT Operating Rhythm & Governance*** Coordinate IT leadership forums (e.g., ITLT, OCIO LT), including agenda development, materials preparation, and follow-ups* Track action items, decisions, and key deliverables to ensure accountability across teams* Support execution of recurring IT operating cadence (monthly, quarterly, annual planning cycles)**Cross-Functional Coordination & Communications*** Partner across IT functions to coordinate meetings, communications, and key initiatives* Draft and distribute executive communications, meeting summaries, and presentation materials* Ensure effective communication flow between IT leadership and stakeholders**Administrative & Operational Support*** Manage travel arrangements, expense coordination, and vendor-related administrative processes (including purchase orders)* Coordinate logistics for meetings, offsites, and team events* Maintain organized records, documentation, and files**Presentation & Material Development*** Develop high-quality, executive-ready presentations and supporting documentation* Support preparation of materials for leadership reviews and governance forums**Process Improvement & Organizational Enablement*** Identify and implement process improvements to enhance administrative efficiency* Establish and maintain standard ways of working across supported teams* Support special projects and initiatives as assigned**Minimum Qualifications*** 3 + years office administrative support experience, preferrable to senior management* Strong proficiency in Microsoft Office, including Outlook, Word, Excel (including building pivot tables) and an emphasis in PowerPoint.* Strong skills calendaring and planning events* Strong organizational and time management skills with the ability to prioritize* Excellent communication skills both verbally and written in order to work with customers and all levels of management, vendors and other business partners* Ability to use problem solving and advanced judgment skills to make decisions in situations where there are no established procedures* High professional ethical standards and ability to maintain confidence* Ability to coordinate multiple projects, set priorities, and deliver projects with deadlines* High degree of accuracy, and attention to detail* Self-starter who is comfortable with ambiguity**Preferred Qualifications*** Experience working in Agile* Experience with the following tools: Workday, Jira, Miro, Confluence, Outlook, WebEx, Zoom, Microsoft Teams**Physical Requirements/Work Environment*** Sitting, working at desk/personal computer for extended periods of time* Primary work environment is an office setting* Must have a valid driver’s license* Must be at least 21 years of age**Ubicación**Chicago, Illinois**Ubicaciones Adicionales****Tipo de Empleo**Full time**Área de Trabajo**Administrative Support**El rango salarial para este puesto es:**$28.19 - $40.56This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. Our compensation is based on cost of labor. For remote locations or positions open to multiple locations, the pay range may reflect several US geographic markets, including the lowest geographic market minimum to the highest geographic market maximum. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee’s pay position within the salary range will be based on several factors including, but not limited to, the prevailing minimum wage for the location, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs. At Constellation Brands, it is not typical for an individual to be hired at the high end of the range for their role, and compensation decisions are dependent upon the facts and circumstances of each position and candidate. We offer comprehensive package of benefits including paid time off, medical/dental/vision insurance, 401(k), and any other benefits to eligible employees.Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.**Igualdad de oportunidades**Constellation Brands está comprometido con un programa continuo de igualdad de oportunidades de empleo. Todas las personas tienen igualdad de oportunidades laborales con Constellation Brands, independientemente de su sexo, raza, color, edad, religión, credo, orientación sexual, origen nacional o ciudadanía, ascendencia, discapacidad física o mental, condición médica (cáncer o características genéricas), estado civil, género (incluida la identidad de género o expresión de género), estatus familiar, estatus militar o de veterano, información genética, embarazo, parto, lactancia o condiciones relacionadas (o cualquier otro grupo o categoría dentro del marco de las leyes y regulaciones de discriminación aplicables).### Acerca deConstellation Brands (NYSE: STZ) is a leading international producer and marketer of beer, wine, and spirits with operations in the U.S., Mexico, New Zealand, and Italy. Our mission is to build brands that people love because we believe elevating human connections is Worth Reaching For. It’s worth our dedication, hard work, and calculated risks to anticipate market trends and deliver more for our consumers, shareholders, employees, and industry. This dedication is what has driven us to become one of the fastest-growing, large CPG companies in the U.S. at retail, and it drives our pursuit to deliver what’s next. Every day, people reach for our high-end, iconic imported beer brands such as those in the Corona brand family like the flagship Corona Extra, Modelo Especial and the flavorful lineup of Modelo Cheladas, Pacifico, and Victoria; our fine wine and craft spirits brands, including The Prisoner Wine Company, Robert Mondavi Winery, Casa Noble Tequila, and High West Whiskey; and our premium wine brands such as Kim Crawford. As an agriculture-based company, we have a long history of operating sustainably and responsibly. Our ESG strategy is embedded into our business and our work focuses on serving as good stewards of the environment, enhancing social equity within our industry and communities, and promoting responsible beverage alcohol consumption. These commitments ground our aspirations beyond driving the bottom line as we work to create a future that is truly Worth Reaching For.To learn more, visit www.cbrands.com and follow us on Twitter, Instagram, and LinkedIn.