Administrative Assistant

Air Line Pilots Association (ALPA); Chicago (IL); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

401k

Health benefits

Paid vacation

Holidays

Sick leave

Parental leave

Life insurance

Flexible Spending / HSA

Remote work after six months

Job summary

Air Line Pilots Association, International (ALPA) seeks an experienced Administrative Assistant for the United MEC Office in Rosemont, IL.

The role provides essential administrative support to enable MEC goals, including workflow, meetings, events, and expense reporting.

Qualifications

• High school diploma or equivalent required.
• Two years of related administrative experience preferred; three+ years desirable.
• Proofreading/editing experience is a plus.
• Proficiency with Microsoft 365 apps and SharePoint required.
• Strong writing and communication skills; ability to work with all levels of staff and members.
• Must be able to lift up to 50 lbs.
• Flexible schedule with short-notice availability.

Responsibilities

• Provide general administrative support to MEC office activities and initiatives.
• Assist with meetings, events, committee work, and reception backup as needed.
• Support travel coordination and expense reporting.
• Maintain office workflows and document management in SharePoint and MS 365.
• Collaborate with supervisor and team to ensure timely completion of tasks.

Skills

Communication

Writing

Interpersonal skills

Diplomacy

Tact

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

PowerPoint

SharePoint

Job description

Administrative Assistant

Location: US-IL-Chicago

Job ID: 2026-0047

# Positions: 1

Experience (Years): 2

Category: Administrative/Clerical - Administrative Assistant

Administrative Assistant

The Air Line Pilots Association, International (ALPA), the largest airline pilot union in the world and the largest non-governmental aviation safety organization in the world seeks an experienced Administrative Assistant for the United Master Executive Council (MEC) Office in Rosemont, IL representing the 18,800 pilots flying for United. The Administrative Assistant provides general administrative support to successfully meet the United Master Executive Council's (MEC's) goals and initiatives in the areas of MEC office workflow, UAL MEC meetings and events, expense reporting, and provides timely backup support to ensure that administrative workflows and assignments are completed promptly and effectively.

Working closely with the Office Supervisor and colleagues, they provide direct administrative support for events, meetings, and Committees, as assigned; and, provides Committee, Event Planning, and Reception backup support as often as needed. They will also assist in other committee support as assigned by Supervisor.

Travel: 0 - 2%

ALPA is an equal opportunity employer that is committed to diversity and inclusion in a safe workplace. We prohibit discrimination, harassment and harmful behavior of any kind based on race, color, sex, religion, sexual orientation, national origin, gender identity, caste, disability, genetic information, pregnancy, or other protected characteristics as outlined in federal or provincial laws. We highly value everyone and all are encouraged to apply, including minorities, veterans, and people with disabilities.

This position is covered by a collective bargaining agreement.

ALPA is a member-driven, staff supported, union with two internal professional unions.

Minimum Requirements

• High school diploma or the equivalent combination of education and experience.
• Two (2) years of related experience, three (3) or more years preferred; or, the equivalent combination of education and experience.
• Experience with proofreading and editing preferred.
• Proficiency on personal computers and word-processing packages, specifically Microsoft 365.
• Solid writing and communication skills, as well as effective interpersonal skills, diplomacy, and tact to work with all levels of employees, management, and membership.
• Must be able to push, pull, and or lift up to fifty (50) lbs. without assistance.
• Software: Microsoft Excel, Word, PowerPoint, and SharePoint required. Others may be a plus.
• Able to work flexible schedule on short-notice as needed.

Physical Demands:

Note: The physical demands described herein are characteristic of those that must be met to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals to perform the essential physical activities of this position described below.

Constantly operates a computer. Regularly required to maintain a stationary position, move about the office and the local metropolitan area, determine what others have said or written, and constantly converse with others and exchange accurate information.

Regularly required to sit, stand, bend, reach, and move about the office. May also include occasional bending, stooping, squatting, and or pushing and pulling or moving, e.g., to pack and or move the shipping cases.

Required to move, raise, reach, and or retrieve binders, books, boxes, and files up to fifty (50) pounds (lbs.). Sporadically and or while on travel, could be responsible to move, raise, reach, and or retrieve luggage weighing as much as 50 lbs. (Assistance may not always be available.)

ALPA offers competitive salaries with terrific benefits, including:

• 401k Plan with Non-Elective Employer Contribution of 11% plus 3% contribution into a Market-Based Cash Balance Plan after 180 days of employment. No employee contribution required! Employees can choose to make pre-tax, Roth, and after-tax contributions to the 401(k). The plan permits in-plan Roth conversions and has a 4-year vesting schedule. The MBCBP has a 3-year cliff vesting period;
• Generous health care benefits on day one - Aetna PPO Plan, Aetna High Deductible Health Plan, and a Kaiser HMO Plan (where available), which includes coverage for medical, dental, and vision benefits for the employee, their spouse, and or dependent children. Employees do not have to pay premiums if they enroll in the Aetna High Deductible Health Plan or the Kaiser HMO Plan;
• 15 days paid vacation and 13 holidays per year plus 2 volunteer days per year;
• Generous sick and bereavement leave;
• Competitive parental leave;
• Company-paid coverage for long term disability, life insurance, and accidental death & dismemberment;
• Flexible Spending and Health Savings accounts;
• Retiree health plan and a retiree health account (retiree HRA). Funds in the retiree health account can be used to pay for eligible medical expenses in retirement;
• Education Assistance Program that reimburses 100% of eligible expenses;
• Optional benefits include a legal plan, supplemental life insurance, college 529 plan, pet insurance, long term care insurance, and qualified transportation fringe benefits (where available); and,
• Partial remote work opportunities are available after six months of service.

PROJECTED ANNUAL SALARY RANGE: $48,204.00 - $64.402.00

Relocation not provided.

Sponsorship not available for this position.

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