Administrative Assistant

Kirkland & Ellis; Chicago (IL); On-site; USD 58,000 - 72,000; Full time

Benefits offered by this job

Healthcare benefits

Paid time off

Retirement plan

Job summary

Kirkland & Ellis is seeking a detail-oriented Administrative Assistant in Chicago to support the Investment Partnerships Administration team. You will handle data entry, document coordination, and communications with partners, clients, and internal stakeholders.

The role emphasizes confidentiality and multi-priority management in a professional services setting. Ideal candidates bring 3+ years in a professional services firm, proficiency in Microsoft Office, and the ability to learn new tools

Qualifications

• Bachelor's degree or equivalent experience is desired.
• 3+ years of experience in a professional services firm.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with Dynamo or similar software is a plus.
• Adaptability, organization, confidentiality, independence, flexibility, and growth mindset.

Responsibilities

• Provide essential administrative support across multiple functions.
• Coordinate documentation, communications, and operational processes.
• Draft, distribute, and manage general correspondence with stakeholders.
• Organize mailings, monitor responses, and address inquiries professionally.
• Collaborate with senior partners, managers, clients, and team members.
• Offer flexible, ad hoc assistance on projects and time-sensitive requests.

Skills

Microsoft Office

Dynamo

Adaptability

Organization

Confidentiality

Independence

Flexibility

Growth mindset

Education

Bachelor's degree or equivalent experience

Tools

Dynamo

Job description

At Kirkland & Ellis, we don’t just meet the standard for legal excellence — we set it. Our culture is built on teamwork, ingenuity and an unwavering commitment to continuous growth. We tackle the most sophisticated legal challenges with bold ideas and innovative solutions, powered by the exceptional experience and ambition of our 7,000+ people, including 4,000+ attorneys, across 24 offices worldwide. Our dedicated professionals share our lawyers’ commitment to excellence and show up each day to do meaningful work that helps drive global business, investment and innovation forward.

What You’ll Do

Are you a highly organized professional who thrives in a fast-paced environment and enjoys supporting senior leaders while keeping critical processes running smoothly?

The Investment Partnerships Administration team is seeking a detail-oriented Administrative Assistant to provide essential administrative support across a variety of functions. In this role, you’ll work closely with partners, managers, clients, and internal stakeholders, helping coordinate important documentation, communications, and operational processes. This is an excellent opportunity for someone who enjoys balancing multiple priorities, maintaining confidentiality, and contributing to a collaborative, professional services environment.

• Database Coordination: Manage data entry activities within internal software systems and support related administrative processes to maintain accurate records.
• Document Management: Coordinate the collection and processing of legal, financial, tax, and regulatory documents, including obtaining required signatures.
• Communications Support: Draft, distribute, and manage general correspondence while serving as a professional point of contact for internal and external stakeholders.
• Mailing Coordination: Organize mailings, monitor responses, and address inquiries in a timely and professional manner.
• Stakeholder Collaboration: Interact regularly with senior partners, managers, clients, and team members to support business operations and workflow needs.
• Administrative Support: Provide flexible, ad hoc assistance on a variety of projects and time-sensitive requests as business needs arise.

  What You’ll Bring

  • Bachelor’s degree or equivalent experience is desired; 3+ years of experience in a professional services firm
  • Technical Skills: Strong proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook; experience with Dynamo or similar software is a plus.
  • Adaptability: Ability to quickly learn new technologies, systems, and web-based tools.
  • Organization & Confidentiality: Strong attention to detail with the ability to manage sensitive information and maintain confidentiality.
  • Independence: Self-motivated approach with the ability to work effectively with minimal supervision.
  • Flexibility: Willingness to support occasional time-sensitive requests outside standard business hours when needed.
  • Growth Mindset: Eagerness to learn new skills, take on additional responsibilities, and grow professionally over time.

  Compensation

  The base salary range below represents the low and high end of the salary range for this position in Chicago. This range may differ based on your geographic location and cost of living considerations. At Kirkland & Ellis, we consider compensation more than just a base salary. We offer an exceptional range of flexible benefits including comprehensive healthcare, paid time off, and retirement. We also offer personal support and tailored learning and development opportunities all designed to help you realize your full potential both in life and at work.

  Compensation Range:

  Chicago: $58,000 - $72,000

  All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.