Administrative Assistant

Mentor Technical Group; Chapel Hill (NC); On-site; USD 42,000 - 54,000; Full time

Job summary

Mentor Technical Group in the United States is seeking an administrative professional to coordinate meeting scheduling, logistics, and setup, attend meetings, and take detailed notes for distribution. You will support onboarding, arrange travel with Concur, handle procurement via Ariba, manage office supplies, and provide general administrative help in a collaborative team.

You will also plan team-building events and ensure timely completion of onboarding and training with Learning Plans.

Qualifications

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills.
• Strong organizational skills with attention to detail.
• Ability to manage multiple tasks and priorities efficiently.

Responsibilities

• Coordinate and facilitate meeting scheduling, logistics, and setup.
• Attend meetings, take detailed notes, and distribute meeting minutes to stakeholders.
• Assist with network approvals and administrative processes.
• Plan and coordinate events, including quarterly team-building events.
• Serve as a Concur delegate to arrange travel, submit travel authorization forms, and process expense reports.
• Provide onboarding support for new hires: maintain onboarding checklists and materials, order equipment and supplies, communicate first-day expectations, and escort new hires for badge access and site orientation.
• Maintain and manage office supply inventory and storage; order office supplies and team-related materials.
• Support procurement activities through Ariba (ordering goods and services) and provide general administrative support.

Skills

Microsoft Office Suite

Communication skills

Organizational skills

Multitasking

Tools

Concur

Ariba

Job description

Mentor Technical Group (MTG) provides a comprehensive portfolio of technical support and solutions for the FDA-regulated industry. As a world leader in life science engineering and technical solutions, MTG has the knowledge and experience to ensure compliance with pharmaceutical, biotechnology, and medical device safety and efficacy guidelines. With offices in Caguas, PR, Boston, MA & San Francisco, CA and we serve life sciences clients in six global markets: United States, Puerto Rico, Dominican Republic, Mexico, Germany, Canada, and South America.

Key Responsibilities

• Coordinate and facilitate meeting scheduling , logistics, and setup.
• Attend meetings, take detailed notes , and distribute meeting minutes to stakeholders.
• Assist with network approvals and administrative processes.
• Plan and coordinate events, including:
  • Internal team-building events (quarterly)
  • Additional meetings/events as needed
• Serve as a Concur delegate to:
  • Arrange travel
  • Submit travel authorization forms
  • Process expense reports
• Provide onboarding support for new hires:
  • Maintain onboarding checklists and materials
  • Order equipment and supplies for new employees
  • Communicate first-day expectations (parking, logistics, etc.)
  • Escort new hires for badge access, laptops, and site orientation
  • Ensure required training is scheduled and reflected in Learning Plans
• Maintain and manage office supply inventory and storage
• Order office supplies, equipment, and team-related materials
• Support procurement activities through Ariba (ordering goods and services)
• Provide general administrative support and perform additional duties as assigned

Qualifications & Requirements

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent communication and interpersonal skills
• Strong organizational skills with attention to detail
• Ability to manage multiple tasks and priorities efficiently

Additional Preferred Qualifications

• Minimum 2+ years of experience in an administrative support role
• Experience with Concur (travel and expense management)
• Experience with Ariba (procurement systems)
• Experience coordinating events and team activities

Mentor Technical Group es un empleador que ofrece igualdad de oportunidades y todos los solicitantes calificados recibirán consideración para el empleo sin importar raza, color, religión, sexo, orientación sexual, identidad de género, información genética, origen nacional, estado de veterano protegido, estado de discapacidad o cualquier otro grupo protegido por ley.

_ Mentor Technical Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law. _