Project Administrative Assistant

Mentor Technical Group; Carolina (PR); On-site; USD 38,000 - 56,000; Full time

Job summary

Mentor Technical Group is seeking an administrative support professional to coordinate meetings, manage onboarding for new hires, and assist with procurement and travel processes. The role involves planning events, maintaining office supplies, and providing essential administrative assistance across teams.

Ideal candidates have at least 2 years in admin support, strong MS Office skills, and excellent communication.

Qualifications

• 2+ years of administrative support experience.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills.

Responsibilities

• Coordinate and facilitate meeting scheduling and logistics.
• Attend meetings, take notes, and distribute minutes to stakeholders.
• Assist with network approvals and administrative processes.
• Plan and coordinate events, including quarterly team-building events.
• Serve as a Concur delegate for travel, approvals, and expense reports.
• Provide onboarding support for new hires including logistics and site orientation.
• Maintain office supply inventory and support procurement activities via Ariba.

Skills

Microsoft Office

Communication skills

Organizational skills

Multitasking

Tools

Concur

Ariba

Job description

Mentor Technical Group (MTG) provides a comprehensive portfolio of technical support and solutions for the FDA-regulated industry. As a world leader in life science engineering and technical solutions, MTG has the knowledge and experience to ensure compliance with pharmaceutical, biotechnology, and medical device safety and efficacy guidelines. With offices in Caguas, PR, Boston, MA & San Francisco, CA and we serve life sciences clients in six global markets: United States, Puerto Rico, Dominican Republic, Mexico, Germany, Canada, and South America.

Key Responsibilities

• Coordinate and facilitate meeting scheduling, logistics, and setup
• Attend meetings, take detailed notes, and distribute meeting minutes to stakeholders
• Assist with network approvals and administrative processes
• Plan and coordinate events, including:
  • Internal team-building events (quarterly)
  • Additional meetings/events as needed
• Serve as a Concur delegate to:
  • Arrange travel
  • Submit travel authorization forms
  • Process expense reports
• Provide onboarding support for new hires:
  • Maintain onboarding checklists and materials
  • Order equipment and supplies for new employeesCommunicate first-day expectations (parking, logistics, etc.)
  • Escort new hires for badge access, laptops, and site orientation
  • Ensure required training is scheduled and reflected in Learning Plans
• Maintain and manage office supply inventory and storage
• Order office supplies, equipment, and team-related materials
• Support procurement activities through Ariba (ordering goods and services)
• Provide general administrative support and perform additional duties as assigned

Qualifications & Requirements

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent communication and interpersonal skills
• Strong organizational skills with attention to detail
• Ability to manage multiple tasks and priorities efficiently

Additional Preferred Qualifications

• Minimum 2+ years of experience in an administrative support role
• Experience with Concur (travel and expense management)
• Experience with Ariba (procurement systems)
• Experience coordinating events and team activities

Mentor Technical Group es un empleador que ofrece igualdad de oportunidades y todos los solicitantes calificados recibirán consideración para el empleo sin importar raza, color, religión, sexo, orientación sexual, identidad de género, información genética, origen nacional, estado de veterano protegido, estado de discapacidad o cualquier otro grupo protegido por ley.

Mentor Technical Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.