Administrative Assistant

C2Earth, Inc.; Campbell (CA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive salary and benefits

Career development support

Collaborative team environment

Job summary

A mission-driven engineering firm in Campbell is seeking an organized administrative support professional to manage schedules, assist project managers, and maintain document organization. The ideal candidate will have over 2 years of experience in administrative roles, strong organizational skills, and proficiency in Microsoft Office. Join us to contribute to impactful projects and develop your career in a supportive team environment.

Qualifications

• 2+ years of administrative or office support experience.
• Professional services or consulting background is a plus.
• Ability to manage multiple tasks and deadlines.
• Excellent verbal and written communication.
• Attention to detail, reliability, and proactive problem-solving.

Responsibilities

• Provide administrative support to staff and project managers.
• Manage phones, emails, and scheduling.
• Prepare reports and correspondence.
• Assist with project tracking, document organization, and filing systems (digital and physical).
• Coordinate meetings, travel arrangements, and office supplies.
• Serve as a welcoming point of contact for clients, vendors, and visitors.

Skills

Organizational skills

Microsoft Office proficiency

Excellent communication

Attention to detail

Problem-solving

Team player

Tools

MS Office suite

Job description

Why C2Earth is more than just a job

Imagine working at a firm that combines technical rigor, real-world impact, and deep respect for place. That's C2Earth. We're a privately held, majority Black-owned small business doing thoughtful, problem-solving engineering geology and geotechnical work throughout the greater San Francisco and Monterey Bay areas.

At C2Earth, you'll inherit a legacy: the reputation of Upp Geotechnology (founded in 1983) plus the innovative spark and commitment brought by our founders, Craig Reid and Chris Hundemer. We're more than "consultants" -- we're advisors, protectors, and enablers. Our work touches everything from safety (schools, hospitals, essential buildings) to beauty (coastal bluffs, parks) to infrastructure that supports thriving communities.

When you join us, you're not just supporting a team of engineers and geologists -- you're helping a mission-driven firm thrive. Your work will keep projects moving, clients cared for, and our operations running smoothly. At C2Earth, administrative staff are valued as essential partners in everything we do.

The Role: What You'll Do

• Provide administrative support to staff, project managers, and leadership.
• Manage phones, emails, scheduling, and calendars to keep daily operations efficient.
• Prepare and format reports, correspondence, and proposals for clients and agencies.
• Assist with project tracking, document organization, and filing systems (digital and physical).
• Coordinate meetings, travel arrangements, and office supplies.
• Serve as a welcoming point of contact for clients, vendors, and visitors.

Why You'll Love Working Here

Meaningful Support Role: You'll play a vital part in projects that shape communities, from schools to infrastructure to coastal resilience.

Growth-Oriented Culture: Opportunities to expand responsibilities and develop new skills in project coordination and office management.

Small Enough to Matter, Big Enough to Deliver: Your contributions won't get lost -- they'll be noticed and appreciated every day.

Team Environment: Work closely with engineers, geologists, and project managers who value collaboration and respect.

Culture of Ownership & Respect: As a minority-owned firm, we emphasize integrity, diversity, and mission in everything we do.

What We're Looking For

• 2+ years of administrative or office support experience (professional services or consulting firm background is a plus).
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and comfort learning new software tools.
• Excellent verbal and written communication skills.
• Attention to detail, reliability, and a proactive approach to problem-solving.
• A positive, professional demeanor with a collaborative spirit.

Perks & Practical Info

Location: Based in Campbell (San Francisco Bay Area) with a second office in Capitola serving Santa Cruz and Monterey Bay.

Compensation: Competitive salary and benefits package.

Flexibility: A balance of office responsibilities with occasional opportunities to support field/project staff.

Growth: Career development support and potential to move into project coordination or management roles.

Community: Join a team where administrative staff are respected as essential to the firm's success.

Join Us & Build Something Solid

If you're an organized, detail-oriented professional who enjoys supporting teams and keeping things running smoothly, we'd love to have you at C2Earth. Your work will help us deliver technical excellence to our clients while maintaining a culture of collaboration and respect.