Administrative Assistant

National Institute of Standards and Technology (NIST); Boulder (CO); On-site; USD 42,000 - 64,000; Full time

Job summary

National Institute of Standards and Technology (NIST) seeks Administrative Support Assistants to provide comprehensive administrative support services, enhancing organizational efficiency through calendar management, meeting room arrangements, travel documentation, onboarding, and procurement tasks.

The role involves acting as the primary contact for calls and visitors, coordinating travel, and preparing timecards and reports in a federal environment.

Qualifications

• Experience scheduling meetings, answering phones, greeting visitors, and arranging/reserving conference rooms.
• Typing speed 40 WPM or higher.
• Ability to prepare travel authorizations and vouchers and process timecards.

Responsibilities

• Serve as the principal office contact for phone calls and visitors.
• Schedule meetings and manage calendars.
• Process travel authorizations and vouchers.
• Assist with onboarding and out-processing of staff.
• Prepare timecards and manage time and attendance.
• Serve as a bankcard holder and purchase equipment, supplies, and services.
• Prepare documents, reports, and correspondence.

Skills

Scheduling meetings

Answering phones

Greeting visitors

Conference room reservations

Timecard processing

Bankcard purchases

Document preparation

Education

4 years of education above high school

Job description

Summary

NIST is seeking highly qualified and motivated Administrative Support Assistants to provide comprehensive administrative support services. This role drives organizational efficiency by coordinating and executing a wide range of administrative tasks, including managing calendars, arranging conference rooms for meetings, preparing timecards, and purchasing supplies and equipment.

Summary

NIST is seeking highly qualified and motivated Administrative Support Assistants to provide comprehensive administrative support services. This role drives organizational efficiency by coordinating and executing a wide range of administrative tasks, including managing calendars, arranging conference rooms for meetings, preparing timecards, and purchasing supplies and equipment.

Duties

In this position, you will:

• serve as the principal office contact for phone calls and visitors
• schedule meetings
• process travel authorizations and vouchers
• assist with onboarding and out-processing of staff
• prepare timecardsmanage time and attendance
• serve as a bankcard holder and purchase equipment, supplies, and services
• prepare documents, reports, and correspondence

Qualifications

To qualify for the ZS-III, applicants must meet one of the following: Possess one year of specialized experience equivalent to at least the GS-04 (ZS-II at NIST) level. Specialized experience is defined as experience scheduling meetings, answering phones, greeting visitors, and arranging and reserving conference rooms for meetings. OR 4 years of education above high school OR A combination of education and experience To qualify for the ZS-IV, applicants must possess 1 year ( 52 weeks) of specialized experience equivalent to at least the GS- 06 ( ZS- III at NIST) level. Specialized experience is defined as experience preparing travel requests, managing calendars, reviewing and editing written communications, and completing bankcard purchases. AND In addition to the requirements above, all applicants must be able to type at least 40 words per minute. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. The qualification requirements in this vacancy announcement are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook. If requesting reconsideration of your qualification determination, please refer to the following site: Applicant Reconsideration