Administrative Assistant

Galen College of Nursing; Austin (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical coverage

Dental & Vision

Tuition discounts

401(k) plan with match

Life and disability coverage

Paid time off

Job summary

Galen College of Nursing in Austin, TX seeks an Administrative Assistant to support daily campus operations and help students navigate admissions and enrollment processes. The role requires strong communication, attention to detail, and proficiency with Word, Excel, and HR systems like Recruit and Ellucian Colleague.

Some college experience helpful but not required. You will greet visitors, manage calendars, assist with events, and help with document processing, testing, and onboarding

Qualifications

• High school diploma or GED; college coursework is a plus.
• Experience with Microsoft Word, Excel, and web browsers.
• Strong attention to detail and time management.
• Ability to communicate clearly with diverse audiences.

Responsibilities

• Greet potential students and answer questions in a student-facing role.
• Contact potential students about upcoming appointments and documents.
• Review documents for accuracy and upload into Recruit and Ellucian Colleague.
• Assist students with form completion as needed.
• Document student contacts in Recruit and Ellucian Colleague.
• Proctor preadmission testing as assigned.
• Draft correspondence and meeting agendas; manage calendars.
• Assist with campus events and trainings.
• Attend trainings and workshops as necessary.
• Other duties as assigned.

Skills

Microsoft Word

Microsoft Excel

Communication skills

Customer service

Education

High school diploma or GED

Tools

Recruit

Ellucian Colleague

Job description

At Galen College of Nursing, we educate and empower nurses to change lives. Since 1989, we’ve dedicated our work to delivering high-quality nursing education with a student‑first mindset. As one of the largest private nursing colleges in the country, we combine the support of a close‑knit learning environment with the strength of a nationally recognized institution, HCA Healthcare.

That same passion for excellence in the classroom extends to our offices. At Galen, you’ll find a culture deeply rooted in collaboration, innovation, and a shared commitment to improving the future of healthcare. Your work directly touches the next generation of nurses, and your contributions help our students pursue their dream of a compassionate career.

If you’re looking for a career where you can make a difference, grow professionally, and be part of a caring team, we’d love for you to apply for the Administrative Assistant position today!

Position Overview

As a Administrative Assistant at Galen College of Nursing, you will support daily activities of campus operations.

Key Responsibilities

• Greet potential students and answer questions when acting in student facing support role.
• Contact potential students about upcoming appointments or needed documents.
• Review documents for accuracy and upload completed documents into Recruit and Ellucian Colleague.
• Assist potential students with completion of forms as needed.
• Provide detailed documentation of student contacts in Recruit and Ellucian Colleague.
• Proctor preadmission testing as assigned.
• Assist in drafting correspondence and meeting agendas and managing calendars.
• Assist in quarterly campus orientation, graduation, and other campus events.
• Attend campus trainings and workshops as necessary.
• Other duties as assigned.

Position Requirements

• Education: Minimum high school diploma or GED, some college helpful but not required.
• Experience: Experience in Microsoft systems such as Word, Excel, and internet browsers.
• Special Qualifications: Ability to effectively communicate with a wide variety of people. Position requires great attention to detail, time management skills, and willingness to be a team player.
• Physical/Mental Demands & Work Environment: Must be able to sit a desk for eight hours at a time.
• Degree of Supervision: Minimal.

Benefits

At Galen College of Nursing, we want to ensure your needs are met. We offer a comprehensive package of medical, dental, and vision plans, tuition discounts, along with unique benefits, including:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance, and more.
• Free counseling services and resources for emotional, physical, and financial well-being
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
• Family support through fertility and family building benefits with Progyny and adoption assistance.
• Referral services for children, elders, and pet care, home and auto repair, event planning, and more.
• Consumer discounts through Abenity.
• Retirement readiness, rollover assistance services, and preferred banking partnerships.
• Education assistance (tuition, student loan, certification support, dependent scholarships).
• Colleague recognition program.
• Time Away from Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence).
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn More About Employee Benefits

Note: Eligibility for benefits may vary by location.

Galen College of Nursing is recognized as a 2023 National League of Nursing (NLN) Center of Excellence (COE).

Galen’s Compassionate Care Model Values

• Inclusivity: I foster an environment that provides opportunity for every individual to reach their full potential.
• Character: I act with integrity and compassion in all I do.
• Accountability: I own my role and accept responsibility for my actions.
• Respect: I value every person as an individual with unique contributions worthy of consideration.
• Excellence: I commit myself to the highest level of quality in everything I do.

Learn more about our vision and mission.

Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized.