Administrative Assistant

Avis Budget Group; Austin (TX); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a detail-oriented Administrative Assistant to provide comprehensive support while enhancing efficiency through advanced data analysis. This role involves managing schedules, preparing reports, and assisting with budget drafts, all while maintaining a high level of organization and professionalism. The ideal candidate will thrive in a dynamic environment, demonstrating strong analytical and communication skills. Join a forward-thinking team where your contributions will help streamline operations and drive success in a supportive workplace. If you are looking to make a meaningful impact while growing your career, this opportunity is for you.

Qualifications

• Proven experience as an administrative assistant or similar role.
• Advanced proficiency in Microsoft Excel and data analysis.

Responsibilities

• Assist in drafting budgets and preparing financial documents.
• Manage calendars, schedule appointments, and coordinate meetings.
• Handle communications and maintain organized filing systems.

Skills

Analytical Skills

Organizational Skills

Time Management

Communication Skills

Problem-Solving

Confidentiality

Education

High School Diploma

Associate Degree

Bachelor's Degree in Business Administration

Tools

Microsoft Excel

Power BI

Tableau

Job description

The Administrative Assistant provides comprehensive administrative support while utilizing advanced data analysis capabilities to enhance efficiency and decision-making. This role will require a high degree of organization across various responsibilities, including communication management, scheduling, document preparation, and supporting Regional and Area operations.

Key Responsibilities:

1. Assist in drafting budgets, forecasts, and other financial documents
2. Prepare and edit correspondence, reports, and presentations
3. Assist the local management team with a variety of reporting to include expenses
4. Manage and maintain calendars, schedule appointments and coordinate meetings
5. Assist with expense reports for management team
6. Handle incoming and outgoing communications, including emails and phone calls
7. Maintain organized filing systems, both physical and digital
8. Research, prioritize, and follow up on incoming issues and concerns including those of a sensitive or confidential nature
9. Participate in Human Resources related compliance projects
10. Order and manage office supplies, ensuring inventory is adequately stocked
11. Serve as the primary point of contact for office maintenance and vendor coordination
12. Greet and assist visitors, clients, and team members in a professional manner
13. Respond to inquiries, providing accurate information or routing them appropriately
14. Assist with operational support for customer recovery
15. Support the implementation of process improvement initiatives

Qualifications:

1. High school diploma or equivalent (required)
2. Associate or bachelor’s degree in business administration, data analytics, or a related field (preferred)
3. Proven experience as an administrative assistant or in a similar role
4. Advanced proficiency in Microsoft Excel (including pivot tables, macros, and data analysis functions)
5. Experience with data visualization tools (e.g., Power BI, Tableau) is a plus

Skills:

1. Strong analytical and problem-solving abilities
2. Excellent organizational and time-management skills
3. Detail-oriented with the ability to prioritize and multitask effectively
4. Strong written and verbal communication skills
5. Ability to maintain confidentiality and handle sensitive information

Other Requirements:

1. Professional demeanor and appearance
2. Comfortable working independently and as part of a team
3. Adaptable to changing priorities and deadlines
4. Standard office setting with occasional light lifting of office supplies
5. May require occasional overtime or flexible hours based on business needs

This advertisement does not constitute a promise or guarantee of employment. This advertisement describes the general nature and level of this position only. Essential functions and responsibilities may change as business needs require.

Avis Budget Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Avis Budget Group is an equal opportunity employer – M/F/Veterans/Disabled.