Administrative Assistant

City of Maypearl; Arlington (TX); On-site; USD 22,000 - 31,000; Full time

Benefits offered by this job

Health/Dental/Vision/Life Insurance

Paid Leave (vacation, sick, personal)

Retirement plan with company match

Professional development

Job summary

The Aging Department within the North Central Texas Council of Governments (NCTCOG) is seeking an Administrative Assistant to support both administrative and direct service activities in Arlington, Texas. The role involves ordering supplies, maintaining asset inventories, processing invoices, and drafting minutes for quarterly advisory committee meetings.

Ideal candidates will have strong Word/Excel skills, experience with Teams/SharePoint, excellent communication, and the ability to multi-task

Qualifications

• Proficiency in Windows-based programs including Word and Excel.
• Strong oral and written communication skills.
• Excellent organizational and multi-tasking abilities.
• Ability to work independently and within a team.

Responsibilities

• Order and maintain departmental supplies.
• Maintain inventory of controlled assets.
• Manage records and digital/file organization for easy retrieval.
• Process invoices for goods and services.
• Support advisory committee by maintaining records and drafting minutes.
• Handle calls from older adults and family caregivers and route appropriately.
• Proofread, edit, and format documents including Board resolutions.
• Provide backup to other administrative staff.
• Represent the department in interdepartmental workgroups.

Skills

Word processing

Excel

Communication

Organization

Teamwork

Tools

Teams

SharePoint

Windows OS

Job description

The North Central Texas Area Agency on Aging is a department of the North Central Texas Council of Governments (NCTCOG). Its mission is to provide and coordinate social services for older adults and family caregivers that promote aging with dignity and independence.

The Aging Department is seeking an Administrative Assistant to support the department's administrative and direct service activities.

Job duties include, but are not limited to:

• Ordering and maintaining departmental supplies
• Maintaining an inventory of controlled assets
• Implements records management services by following and interpreting identified guidelines and maintains paper and electronic files for easy access and retrieval
• Processing invoices for goods and services received
• Supporting the department's advisory committee by maintaining member records and drafting minutes of quarterly meetings
• Handling calls, including fielding questions from older adults and family caregivers who seek social services, and routing to the appropriate people
• Proofreading, editing, and formatting documents, including Board resolutions
• Providing back-up to other departmental administrative staff
• Serving as a representative of the department in interdepartmental workgroups

Required Skills:

• Proficiency in Windows-based computer programs including Word and Excel, with working knowledge of Teams and SharePoint preferred
• Strong oral and written communication skills
• Effective organizational skills and ability to multi-task
• Ability to work both independently and as part of a team

Required Experience:

• At least six months' advanced study or training beyond High School
• At least one-year related experience

Compensation:

• FLSA: Non-Exempt
• Starting Salary: $19.34/hour (or higher, based on experience)

Benefits:

We offer a highly competitive package of many desirable benefits to our full-time employees including:

• Health/Dental/Vision/Life Insurance We provide an outstanding package of health, dental, vision and life benefits for employees, with the monthly premium paid by NCTCOG 100%. Coverage available for their families and those monthly premiums are shared with NCTCOG. We provide employees with life insurance coverage that is employer paid with a benefit of 2 times the employee’s annual salary.
• Paid Leave Paid vacation, sick leave, and personal days are provided as part of the benefit plan, as well as specified holidays. This position also includes a phone allowance.
• Retirement NCTCOG participates in a defined contribution plan as an alternative to Social Security. The defined contribution retirement plan provides retirement benefits for all eligible employees. NCTCOG contributes twelve percent (12%) of permanent full-time employees' gross salaries. Participating employees contribute six percent (6%) of gross salary. An employee becomes forty percent (40%) vested in NCTCOG's contributions after three full years of employment. An additional fifteen percent {15%) is vested for each additional year of employment. An employee becomes fully vested after seven years of employment.
• Work/Life Balance Programs To help employees and their families meet personal and professional challenges, NCTCOG provides an employee assistance program, prepaid legal services, lunch and learn seminars, alternate work schedules, alternate commute programs, and an on-site gym.
• Professional Development NCTCOG is committed to professional development and provides a wide range of training opportunities-both online and traditional classroom sessions. It covers applicable professional development expenses, professional memberships, and licenses, as well as tuition reimbursement
  Equal Employment Opportunity Employer:
  NCTCOG is an equal opportunity employer/program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, veteran status, and other classifications covered under federal, state, or local laws. Auxiliary aids and services are available upon request to individuals with disabilities.
  Background Check & Drug Testing:
  All selected candidates must undergo a pre-employment background check and drug screening. Background checks include national criminal background check, employment history, motor vehicle record check, social security verification, education verification, and other elements as needed. NCTCOG is committed to a safe and drug free workplace and performs pre-employment substance abuse testing. All new hires are required to undergo a drug test which detects the presence of illegal drugs for months prior to testing. We appreciate your cooperation in keeping NCTCOG safe and drug free. In order to receive an offer of employment from NCTCOG, selected candidates must successfully pass the pre-employment background check and drug screening.

E-Verify:

The North Central Texas Council of Governments participates in the federal E-Verify program in order to verify a new employee's authorization to work in the United States. Applicants must be lawfully authorized to work in the U.S.

Job postings are kept open for a minimum of 10 calendar days and may close anytime thereafter at the discretion of the hiring manager.