Administrative Assistant

Open Door Community Health Centers; Arcata (CA); On-site; USD 34,000 - 40,000; Full time

Job summary

Open Door Community Health Centers in Arcata, CA is seeking an Administrative Assistant I to provide administrative support to the staff at Tomas Building. The role covers routine tasks and baseline operational support with a compensation range of $25.00–$28.87 per hour.

The position emphasizes teamwork, strong communication, and proficiency in Microsoft Office and EMR systems to maintain efficient office operations.

Qualifications

• High school diploma or GED required.
• One year related experience or training preferred.
• Ability to write routine reports and correspondence.
• Strong computer skills with Microsoft Office and EMR systems.
• Ability to work in a diverse team and maintain professional relationships.

Responsibilities

• Schedules and organizes meetings and events.
• Maintains paper and digital filing systems.
• Answers phones and routes messages.
• Manages office supplies and equipment.
• Maintains shared spaces and coordinates internal communication.
• Supports data entry and form preparation as needed.
• Performs special duties and projects as assigned.

Skills

Interpersonal skills

Teamwork

Prioritization

Report writing

Microsoft Office

EMR familiarity

Education

High school diploma or GED

One year related experience

Tools

Microsoft Office Suite

Electronic Medical Records (EMR)

Job description

Committed to Our Community in the Heart of the Redwoods. Removing Barriers to Healthcare Access Tomas Arcata Admin The Administrative Assistant I (AAI) Provides administrative and clerical support to the administrative staff at Tomas Building, Arcata. Focuses on routine tasks and baseline operational support. Compensation Range: $25.00-$28.87

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Schedules and organizes meetings and events
• Maintains paper and digital filing systems
• Answers phones and routes messages
• Manages office supplies and equipment
• Maintains shared spaces (copy rooms, breakrooms, etc.)
• Supports data entry, form preparation, and basic internal communication
• Performs specialized duties, projects and other duties as identified and assigned by supervisor.

QUALIFICATIONS AND EXPECTATIONS

• Strong interpersonal skills and the ability to establish constructive professional working relationships among a diverse workforce.
• Ability to work as a member of a team and independently as needed.
• Ability to effectively manage and prioritize multiple projects with different deadlines.
• Ability to write routine reports and correspondence.
• Strong computer skills with specific aptitude in Microsoft Office Suite and/or Electronic Medical Records (EMR).
• Ability to effectively represent ODCHC's interests publicly and maintain effective working relationships among co-workers, public, private, and professional groups.
• Adheres to ODCHC's attendance policy
• Adheres to ODCHC's policies and procedures.

EDUCATION AND EXPERIENCE

High school diploma or GED. One year related experience and/or training; or equivalent combination of education and experience.

CERTIFICATES, LICENSES, REGISTRATIONS

None.

SUPERVISORY RESPONSIBILITIES

None.

SUPERVISION AND SUPPORT

The Administrative Assistant reports directly to the Administrative Director when health center based, and a designated Department Director when located within a specific department or administrative facility.

PHYSICAL REQUIREMENTS

• This is largely an office-based position. The physical requirements described are representative of those needed to successfully perform the essential duties of the position. Reasonable accommodation will be made to allow otherwise qualified candidates to perform these functions.
• Ability to communicate via telephone, video, and/or in-person.
• Ability to read documents, computer screens, forms.
• Ability to remain stationary for extended periods.
• Ability to lift, carry, or otherwise move up to 25 pounds.
• Ability to use keyboard and view computer screens for extended periods.
• Ability to travel locally and long-distance as needed.
• Ability to move around offices and clinics as needed.

Open Door Community Health Centers

Open Door Community Health Centers was founded in 1971 and is dedicated to providing healthcare and education to the residents of Humboldt County, Del Norte County, and surrounding rural areas. We offer a comprehensive range of healthcare services, including Primary Medical Care, Pediatric Services, Chronic Illness Management, Dental Care, Pregnancy, Prenatal Services, and more. Recognizing the critical importance of accessibility, we proactively identify areas with unique healthcare needs and extend our high-quality healthcare services and educational programs to individuals who face obstacles such as financial constraints, geographical isolation, or social barriers. Open Door Community Health Centers has earned recognition as one of the best places to work in Humboldt County. Our focus on employee well-being includes offering free monthly online therapy sessions, interactive training opportunities, educational programs, and various employee appreciation events throughout the year. We provide comprehensive benefits, including medical, dental, vision, and retirement plans, to all full-time employees and some part-time employees. For those looking to embark on a new career in the medical or dental fields, Open Door offers paid training for many entry-level positions.

E-Verify

Open Door participates in the E-Verify program. This means we use E-Verify to confirm the employment eligibility of all newly hired employees by electronically verifying information from their Form I-9 with the Social Security Administration and the Department of Homeland Security. Participation in E-Verify is voluntary for our organization, but we are committed to maintaining a legal and compliant workforce.

Notice of Non-Discrimination

Open Door Community Health Centers does not discriminate based on citizenship status or national origin in accordance with 8 U.S.C. § 1324b. For more information about E-Verify, please visit: E-Verify Website (https://www.e-verify.gov/)