Administrative Assistant

Belcan; Alameda (CA); On-site; USD 80,000 - 100,000; Part time

Job summary

A staffing solutions company is seeking an experienced Administrative Assistant to manage front desk operations and provide comprehensive administrative support in Alameda, CA. The ideal candidate will be exceptionally organized and adaptable, with at least 5-7 years of experience in administrative support. This role requires proficiency in Microsoft Office and a customer service attitude, ensuring a smooth operation in a fast-paced environment.

Qualifications

• 5-7 years of experience in administrative support and/or customer service.

Responsibilities

• Provide comprehensive administrative support to the team.
• Uphold office security protocols and monitor lobby activity.
• Assist with coordination of group tours.

Skills

Customer service attitude

Microsoft Office - Outlook, Excel, Word, PowerPoint

Resourcefulness and proactivity

Education

High school diploma or GED

Job description

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This range is provided by Belcan. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$32.00/hr - $36.00/hr

Direct message the job poster from Belcan

Keywords: #administrativeassistant #frontdesk #receptionist #MSOffice

We are seeking a highly skilled and experienced Administrative Assistant work at the front desk at our client's office in Alameda, CA. In this role, you will effectively manage multiple tasks, ranging from routine administrative duties to more complex responsibilities. We are looking for someone who is exceptionally organized, detail-oriented, personable, and adaptable. The successful candidate will exhibit patience, professionalism, and the ability to consistently produce high-quality work under tight deadlines in a fast-paced environment.

JOB RESPONSIBILITIES:

• Provide comprehensive administrative support to the team, including timely and effective response to employee inquiries and requests.
• Staff the front desk: greet and assist visitors, process check-ins per visitor policy, and answer or route calls, receive, sort, and distribute incoming mail and deliveries.
• Uphold office security protocols by monitoring lobby activity, controlling access to facilities, and issuing access badges.
• Coordinate conference room logistics, including room setup, catering orders, and post-meeting cleanup.
• Support the planning, setup, and teardown of social hours and company events (e.g., weekly lunch program), as well as annual corporate events (picnic and anniversary).
• Assist in management of meeting room schedules, including booking, cancellation, and adjustments.
• Assist with coordination of group tours of company facilities.
• Conduct weekly inspections of conference rooms, breakrooms, workrooms, and common areas to ensure cleanliness and adequate supplies.
• Manage inventory, ordering, and restocking of office, canteen, and breakroom supplies (both consumable and non-consumable).
• Maintain canteen appliances and office printers.
• Assist in the administration and oversight of administrative financial accounts, including the review and approval of invoices.
• Provide administrative support for the corporate housing program, including issuing reservation confirmations, scheduling cleanings, and managing supply inventory.
• Serve as the point of contact for office service vendors (e.g., janitorial, catering, supply providers), ensuring timely service and issue resolution.

REQUIRED QUALIFICATIONS:

• High school diploma or GED required
• 5-7 years of direct experience in an administrative support and/or customer service role
• Customer service attitude
• Comfortable learning and using new tools and technologies to streamline administrative functions.
• Ability to be resourceful and proactive when issues arise
• Strong knowledge of Microsoft Office - Outlook, Excel, Word, PowerPoint.

If you are interested in this role, please apply via the apply now link provided. Our overriding goal is to provide quality staffing solutions that help people, organizations, and communities succeed. Belcan is a leading provider of qualified personnel to many of the world's most respected enterprises. We offer excellent opportunities for contract, temporary, temp-to-hire, and direct assignments. We are the employer of choice for thousands worldwide. For more information, please visit our website at Belcan.com

"Belcan is an equal opportunity employer. Your application and candidacy will not be considered based on race, color, sex, religion, creed, sexual orientation, gender identity, national origin, disability, genetic information, pregnancy, veteran status or any other characteristic protected by federal, state or local laws."

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative and Customer Service

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