Administrative Assist - II - Nursing

South University; Orlando (FL); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Medical

Dental

Vision

FSA/HSA

Tuition Assistant Program

Long/Short Term Disability

Life Insurance

Employee Assistance Program

401K Match

Paid Time Off

12 Paid Holidays

Domestic partner coverage

Job summary

South University is seeking an organized administrative professional to support one or more departments on campus in Orlando. The role will handle routine clerical tasks, calendar management, travel arrangements, and basic budgeting assistance while upholding the university's commitment to service quality and teamwork.

The ideal candidate brings 3–4 years of administrative experience, strong communication skills, and proficiency with MS Office.

Qualifications

• Associate degree required; Bachelor's degree preferred.
• 3-4 years of progressive administrative support experience.
• Experience scheduling conference calls and meetings.
• Excellent verbal and written communication skills.
• Strong interpersonal, organization, and multitasking abilities.
• Proficient with MS Office Suite.

Responsibilities

• Perform routine clerical duties including filing, copying, typing, preparing agendas and meeting minutes.
• Order supplies and maintain office equipment.
• Answer telephones and direct inquiries; greet visitors.
• Maintain calendars and schedule travel; set up WebEx meetings.
• Enter data into systems and run reports; track spending.
• Assist in budgeting and coordinate off-site events.

Skills

Communication skills

Interpersonal skills

Organization

Multitasking

Teamwork

Listening

Adaptability

Time management

MS Office

Education

Associate Degree

Bachelor's Degree preferred

Tools

MS Office Suite

Job description

South University provides a warm, supportive learning environmentthat will encourage you to join a community of faculty, staff andstudents eager to play a role in helping you achieve yourprofessional goals, on campus and online.

The South University 125-year story—past, present, and future—is ahistory formed by the many individuals who have developed theeducation and spirit of community that have become our pledge tostudents, faculty, staff, alumni and supporters of SouthUniversity. Whether you have been part of the University family formany years, have recently come our way, or are thinking aboutjoining us, you will find South University to be a place you cancall home.

What's next for you is the first priority for us!

Visit www.southuniversity.edu today to learn more about whatmakes us stand apart as a place where you can make a difference inthe lives of students eager to learn and grow.

South University, the right direction for a brighter future.

Benefits:

• Medical
• Dental
• Vision
• FSA/HSA
• Tuition Assistant Program
• Long/Short Term Disability
• Life Insurance
• Employee Assistance Program
• 401K Match
• Paid Time Off
• 12 Paid Holidays
• includes domestic partner coverage

POSITION SUMMAR Y :

This position will provide administrative support to a givendepartment or multiple departments. Incumbent must assure that theSouth University philosophy: quality services to clients;development, growth, involvement, and recognition of employees;sound economic principles; and environment which is conducive toinnovation, positive thinking and expansion is considered incarrying out the duties and responsibilities of thisposition.

ESSENTIAL FUNCTIONS:

• Perform routine clerical duties including filing, copying,typing, preparing agendas and meeting minutes.
• Order supplies and maintain all office equipment such as faxmachines, copy machines, and printers.
• Answer telephones and direct inquiries as appropriate.
• Greet visitors and direct them to appropriate destination.
• Maintain calendars, schedule travel arrangements as needed,schedule meetings, set up Web Ex meetings.
• Enter data various systems and run reports
• Track spending and submit budget reports following budgetaryguidelines.
• Act as a liaison with vendors in ensures invoices are up todate. Assist in forecasting future budgetary needs.
• Participate in special projects as assigned.
• Act as contact person and keep timeline updated.
• Plan/Coordinate off-site conferences and events.
• Maintain SharePoint Intranet website for the department,provide assistance to others using the site.

REQUIRED QUALIFICATIONS:

• Associate Degree required; Bachelor's Degree preferred
• 3-4 years of progressive experience providing administrativesupport.
• Experience scheduling conference calls and meetings.
• Excellent communication skills, both verbal and written.
• Strong interpersonal skills with student and staffpopulations.
• Superior organization, prioritization, and self-motivationskills.
• Strong computer skills. MS Office Suite.
• Ability to interact effectively as either a leader or as a member of a team and work collaboratively with otherdepartments.
• Ability to listen to customers (e.g. staff, etc.) and tounderstand and respond positively to their requests.
• Ability to adapt to changing assignments and multiplepriorities.
• Ability to manage multiple tasks and successfully meetdeadlines.

WORK ENVIRONMENT:

The work environment characteristics described here arerepresentative of those encountered while performing the essentialfunctions of this position. Reasonable accommodations may be madeto enable qualified individuals with disabilities to perform theessential functions of the position.

South University is an Equal Opportunity Employer andembraces diversity as a critical step in ensuring employee, studentand graduate success. We are committed to building and developing a diverse environment where a variety of ideas, cultures, andperspectives can thrive.