Administrative and Caregiver Assistant

Baptist Children's Homes of North Carolina, Inc.; Sanford (NC); On-site; USD 30,000 - 40,000; Full time

Job summary

A children's care organization is seeking an Administrative/Caregiver Assistant to oversee daily activities and assist staff in a group home environment. Responsibilities include administrative tasks, assisting Direct Support Professionals, and maintaining confidentiality of residents. Candidates should have a high school diploma, be at least 21 years old, and possess a valid driver's license. The role emphasizes teamwork and a commitment to the agency’s values, with a supportive working environment.

Qualifications

• Must be at least 21 years of age.
• Valid driver’s license and safe driving record required.
• Demonstrates a Christian spirit and lifestyle.
• Experience preferred but not required.

Responsibilities

• Oversees day-to-day activities of residents.
• Assists with transportation and administrative tasks.
• Maintains confidentiality regarding residents' records.
• Contributes to keeping the agency’s standards professionally.

Skills

Teamwork

Communication

Confidentiality

Basic Microsoft applications

Education

High School Diploma or equivalent

Job description

The Administrative / Caregiver Assistant must demonstrate the Agency’s purpose, philosophy, policies and procedures. The Administrative / Caregiver Assistant works as a team member and oversees the day‑to‑day activities and needs of the residents in care. These activities relate to supervising and maintaining individual and group relationships at the assigned areas.

Qualifications

• Meets the general qualifications for employment as outlined in the Agency’s personnel policies.
• Must be at least 21 years of age.
• Has at least a high school diploma, or equivalent, with advanced education preferred.
• No prior experience is required, but preferred.
• Meets qualifications of paraprofessional as outlined by Divisions of Facility Services and Mental Health, State of North Carolina.
• Education, experience, skills, and abilities compatible with the responsibilities outlined in this job description.
• Must possess a valid driver’s license and safe driving record.

Daily Responsibilities

• Manifests in daily action a Christian spirit and lifestyle.
• Demonstrates a working knowledge and understanding of the Agency’s structure, services, policies and procedures, job performance requirements, and related jobs.
• Assures opportunity is provided to residents to exercise rights, and provides assistance as needed.
• Maintains confidentiality regarding each resident and his or her records.
• Assists Direct Support Professionals with transportation as needed.
• Fills in for direct support staff when needed; both DSP and ISP.
• Assists Direct Support Professionals with household shopping, meal preparation, medication administration, and household cleaning as needed.
• Assists Direct Support Professional with medical appointments.
• Reviews and mails auto reports on a weekly basis for homes.
• Reviews and tallies personal care documentation for Administrator signature and sends to appropriate location.
• Completes filing in resident charts on a daily basis.
• Completes filing in personnel files as needed.
• Assists Administrator with tracking staff training needs and updates schedule as needed.
• Assists Administrator with tracking annual and other paperwork for needed updates, medical appointments, and signatures and assists in completing updates.
• Assists Direct Support Professionals with planning and completing activity calendars and newsletters for homes and sends to families and DDM Administration.
• Records minutes of staff meetings, safety committee, parent meetings.
• Tracks and schedules maintenance for vans.
• Maintains photo albums and scrapbooks for homes.
• Tracks and completes requisitions for needed office supplies.
• Assists Administrator with closing out resident cash and checking at end of month.
• Assists Administrator with copying Special Assistance checks, filing in resident charts, sending copies to DDM Administration, and originals to Business Office.
• Tracks and assists in completing resident Therapeutic Leave forms.
• Completes forms for Special Olympics, Happiness Retreat and other events.
• Copies forms and maintains forms files.
• Tracks emergency supplies and assists in replenishing when needed.
• Completes inventory paperwork of food supplies from food locker and sends to appropriate person.
• Assists Administrator with admissions paperwork.
• Assists Administrator with quarterly audits of personal funds.
• Assists Administrator with completing gift forms and thank you notes.
• Assists Administrator with gathering and sending resident’s monthly wages to Social Security.
• Assists Administrator with paperwork for Performance Quality Improvement (PQI) report.
• Assists Administrator in making contacts for maintenance issues.
• Assists Administrator with tallying prompt levels for monthly progress notes.
• Ensures SDS sheets are current and in houses.
• Schedules fire extinguishers for annual check and assists Caregivers with monthly checks of fire extinguishers and emergency lights.
• Follows all sanitation, safety, and building code requirements.
• Cooperates with licensing and monitoring agencies.
• Performs other duties as assigned by supervisor.

Professionalism / Teamwork

• Represents the agency to various individuals, groups, and public in a professional manner.
• Maintains professional standards as set by the agency.
• Has the commitment and capacity to build and to maintain individual and group relationships with the various teams within I/DDM.
• Respects the rights of the total team and keeps other team members informed of any changes in the cottage.
• Works under the supervision of the assigned supervisor.
• Respects the cultural and socioeconomic diversity of staff members and children in care and strives to create a positive relationship within BCH.
• Participates in the agency’s Performance Quality Improvement (PQI) program as needed.

Supervision

• Works under the direct supervision of the Group Home Administrator/QP.
• Participates in new staff orientation which is scheduled and conducted by the Administrator, as well as monthly and annual trainings as directed.
• Maintains an open line of communication with supervisor. Requests conferences, as needed, to be able to perform tasks effectively.
• Participates in staff training opportunities provided by BCH and any other agencies as requested by the Administrator, and/or required by State of North Carolina.
• Participates in treatment team meetings and planning meetings as directed.

Equipment

Ability to work with Microsoft applications. Able to operate standard kitchen equipment. Must be able to drive a 12‑passenger van and get in and out of the van unassisted.

Language Skills

Ability to read, write and complete necessary documentation. Ability to effectively present information and respond to questions from supervisors, parents, therapeutic programs, counselors and team members and others with the scope of I/DDM.

Contact With Others

Regular contact with colleagues in all departments, as well as with outside individuals and groups; should represent Baptist Children's Homes of NC, Inc. in a positive manner. Contacts outside of the agency where proper handling of situations is of utmost importance as the agency’s image could be affected.

Mental / Visual / Auditory Demand

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form and ability to draw conclusions.

Confidential Data

Complies with agency policies and procedures concerning confidentiality and HIPPA regulations involving all aspects of client information, which include day to day care of the children, case records, family information, medical information, psychological services, etc which if disclosed, would have adverse internal and/or external effect, and could result in termination of employment.

Physical Demands

The physical demands described here are representative of those that must be met by a I/DDM worker to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of the job. While performing the duties of this job, the employee is regularly required to drive and get in and out of a 12‑passenger van unassisted, walk up and down stairs, sit, stand, reach, talk and/or hear, and lift up to 50 lbs.

Work Environment

The work environment characteristics described here are representative of those an employee would encounter in any home environment while performing the essential functions of this job. Duties required are performed in a group home setting.