Administrative and Budget Coordinator

ofallon; O’Fallon (MO); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Medical, Dental, Vision insurance

Employer-paid Life Insurance

Health Savings Account (with employer)

Flexible Spending Accounts

Pet Insurance

Wellness incentives & onsite fitness

Job summary

City of O'Fallon, Missouri is seeking an Administrative and Budget Coordinator for the Parks and Recreation Department. This role focuses on administrative, budgeting, and purchasing support across multiple divisions to ensure smooth operations.

The position requires attention to detail, organizational skills, and a customer-focused approach to interact with the public and internal teams. Compensation includes a competitive hourly pay range and comprehensive benefits.

Qualifications

• Knowledge of modern office practices and procedures.
• Familiarity with city payroll processes.
• Understanding of customer service standards.
• Knowledge of purchasing, budgeting, and financial policies.
• Understanding of governmental accounting principles.
• Basic mathematical skills.
• Proficiency with computers and job-related software.
• Strong communication skills and the ability to work effectively with the public.

Responsibilities

• Serve as the initial point of contact for customer inquiries and concerns.
• Assist with preparation, tracking, and review of departmental budgets; attend budget meetings.
• Research and compile financial data to support monthly budget reviews and annual budget development.
• Monitor and record expenditures for Parks and Recreation operations.
• Code invoices, reconcile purchasing card statements, and ensure compliance with city purchasing and financial policies.
• Maintain electronic files and databases, creating new systems as needed.
• Support development of purchase orders, ordinances, resolutions, and memoranda.
• Oversee uniform orders, supply orders, inventories, and shipping/receiving processes.
• Coordinate meetings, training sessions, travel arrangements, and scheduling of mosquito control services.
• Assist with employee onboarding and offboarding processes.
• Draft and prepare correspondence, reports, manuals, and brochures.
• Create and edit work order requests.
• Perform additional duties as assigned.

Skills

Office practices

Payroll familiarity

Customer service

Purchasing & budgeting

Government accounting

Mathematical skills

Computer proficiency

Communication with the public

Education

High school diploma or GED

Job description

Administrative and Budget Coordinator

City of O'Fallon, Missouri
Pay Range: $24.74–$27.58 per hour DOQ

The City of O'Fallon is seeking a detail‑oriented, organized, and customer‑focused Administrative and Budget Coordinator to join our Parks and Recreation Department. This role plays a vital part in supporting department operations by providing administrative, budgeting, and purchasing assistance across multiple divisions, including Parks, Landscape, Facilities, Recreation, Renaud Center, Tourism, and Festivals.

Key Responsibilities

• Serve as the initial point of contact for customer inquiries and concerns.
• Assist with preparation, tracking, and review of departmental budgets; attend all budget meetings.
• Research and compile financial data to support monthly budget reviews and annual budget development.
• Monitor and record expenditures for Parks and Recreation operations.
• Code invoices, reconcile purchasing card statements, and ensure compliance with City purchasing and financial policies.
• Maintain electronic files and databases, creating new systems as needed.
• Support development of purchase orders, ordinances, resolutions, and memoranda.
• Oversee uniform orders, supply orders, inventories, and shipping/receiving processes.
• Coordinate meetings, training sessions, travel arrangements, and scheduling of mosquito control services.
• Assist with employee onboarding and offboarding processes.
• Draft and prepare correspondence, reports, manuals, and brochures.
• Create and edit work order requests.
• Perform additional duties as assigned.

Required Knowledge & Skills

• Knowledge of modern office practices and procedures.
• Familiarity with city payroll processes.
• Understanding of customer service standards.
• Knowledge of purchasing, budgeting, and financial policies.
• Understanding of accepted accounting principles, including governmental accounting.
• Basic mathematical skills.
• Proficiency with computers and job‑related software.
• Strong communication skills and the ability to work effectively with the public.

Minimum Qualifications

• High school diploma or GED required.
• One to two years of relevant administrative, budgeting, or financial experience, or completion of an internship/apprenticeship in a related field.

Benefits

The City of O'Fallon offers a comprehensive and competitive benefits package, including:

• Medical, Dental, and Vision insurance
• Employer-paid Life Insurance
• Optional Health Savings Account (with employer contributions)
• Flexible Spending Accounts
• Optional Pet Insurance
• Wellness incentives and onsite fitness facilities
• Discounted membership at Renaud Fitness/Aquatic Center
• Employee Assistance Program
• Paid leave: 3 weeks of vacation for new hires, 11 holidays, 1 personal holiday, sick leave, and extended illness leave
• Access to Zen and lactation rooms in select facilities
• Participation in the Missouri LAGERS L‑6 Pension Plan
• Optional 457(b) Retirement Plans
• Tuition reimbursement to support professional development

The City of O'Fallon is an Equal Opportunity Employer and participates in E-Verify.