Administrative Analyst, Programs - Student Success

California State University; San Luis Obispo (CA); On-site; USD 65,000 - 76,000; Full time

Job summary

Cal Poly's Division of Strategic Enrollment Management and Student Success seeks an Administrative Analyst, Programs to serve as the primary analytical, operational, and administrative resource for the Programs unit. The role conducts analysis, reporting, fiscal coordination, systems support, and project coordination to inform decision-making and continuous improvement.

The ideal candidate will develop and maintain standardized reporting, budget processes, and the unit's SOP library, while

Qualifications

• Equivalent to graduation from a four-year college or university with at least one year of technical or administrative experience.
• Graduate degree may substitute for one year of required experience.
• Experience with budgeting, reporting and data coordination is preferred.

Responsibilities

• Provide analysis, reporting, and fiscal coordination across the Programs portfolio.
• Develop and maintain standardized reporting, budget and reconciliation processes.
• Support the Programs Director with policy matters and project coordination.

Skills

Data analysis

Policy research

Reporting & dashboards

Education

Bachelor's degree or higher

Tools

Spreadsheet software

Statistical software

Job description

Administrative Analyst, Programs - Student Success

Job no: 563814
Work type: Staff
Location: Cal Poly - San Luis Obispo Campus
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Job Summary

Under the general direction of the Programs Director, the Administrative Analyst serves as the primary analytical, operational, and administrative resource for the Programs unit. The position provides analysis, assessment, reporting, fiscal coordination, systems support, and project coordination across the portfolio, and provides direct administrative support to the Programs Director. The incumbent independently researches, analyzes, synthesizes, and presents information to support decision-making, planning, resource allocation, and continuous improvement; and develops and maintains the shared infrastructure on which the programs depend, including standardized reporting, budget and reconciliation processes, systems documentation, the annual calendar, and the unit’s standard operating procedure library. The incumbent maintains confidential information and serves as an internal resource on policy and procedural matters for the Programs team, SEMSS leadership, and other university partners.

Department Summary

Within the Division of Strategic Enrollment Management and Student Success (SEMSS), the Programs unit delivers a connected portfolio of student-facing programs serving students with distinct transition, belonging, and support needs. These programs include, but are not limited to: the Guardian Scholars Program, the Students with Dependents Program, the Center for Military Connected Students, and Project Rebound; the portfolio may expand as additional programs are established.

Key Qualifications

• Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
• Working knowledge of administrative concepts, practices, and procedures for researching, developing, and evaluating policies, procedures, and programs, including data collection, evaluation, and interpretation.
• Ability to research, compile, and analyze information; apply established policies and procedures; exercise sound judgment in resolving operational issues; and prepare recommendations for management consideration.
• Ability to analyze quantitative and qualitative data and make accurate projections using business mathematics and descriptive statistics; and functional proficiency with spreadsheet applications and/or general statistical software.
• Ability to compile, write, and present reports, dashboards, and operational summaries for a variety of audiences.

Education and Experience

• Equivalent to graduation from a four-year college or university. One year of technical or administrative experience. A graduate degree in a related field may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis.

Salary and Benefits

Anticipated Hiring Range:$64,860 - $75,996 Per Year

Classification Range: $57,588 - $86,904 Pear Year

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.

About Cal Poly

Known for its Learn by Doing philosophy, Cal Poly is ranked among the top 10 public universities in the nation. Each year, more than 23,000 top-tier students come to Cal Poly in San Luis Obispo and Cal Poly Maritime Academy in Solano County to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities, maritime and the built environment. Cal Poly’s hands‑on philosophy, small class sizes and close student‑faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit www.calpoly.edu .

Working Within the California State University System

As part of the California State University, the nation's largest public four‑year university system, Cal Poly employees contribute to a broader mission of advancing knowledge, creating opportunity and serving the people of California.

Equal Opportunity and Excellence in Education and Employment

This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti‑discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Cal Poly is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Supplemental Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.Failure to satisfactorily complete the background check may affect the continued employment of a current CSUemployee who was conditionally offered the position.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly is not a sponsoring agency for staff or management positions. Applicants for staff and management positions must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Education Code 89521 Requirements

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Positions are posted for a minimum of 14 calendar days.

Advertised: Nov 12 2026 Pacific Standard Time
Applications close: