Administrative Support Coordinator - Ethnic Studies

Cal Poly; San Luis Obispo (CA); Presencial; USD 52.000 - 66.000; Jornada completa

Descripción de la vacante

Cal Poly's Ethnic Studies Department seeks an Administrative Support Coordinator to oversee the department office, act as the primary contact for university members and the public, and provide comprehensive admin support for academic programs.

The role involves scheduling, travel support via Concur, composing routine correspondence, and producing financial reports, plus aiding in events and class scheduling. Reports to the Department Chair.

Formación

• High school diploma or equivalent; typing 45 wpm.
• Five years of general office support or technical experience; ability to substitute training/education for experience.

Responsabilidades

• Provide full administrative support for the Ethnic Studies department and manage office oversight.
• Serve as primary contact for students, faculty, staff, and public.
• Schedule appointments, travel, and use Concur for travel arrangements; prepare routine correspondence.
• Generate financial and other reports; assist with events, talks, and workshops; support class scheduling.

Conocimientos

Budget knowledge

Event coordination

Lead work direction

Policy interpretation

Handling inquiries

Educación

High school diploma or equivalent

Descripción del empleo

• Unit 7 - CSUEU - Clerical and Administrative Support Services 1

Administrative Support Coordinator - Ethnic Studies

Job no: 563237
Work type: Staff
Location: Cal Poly - San Luis Obispo Campus
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Job Summary

This position is solely responsible for the full range of administrative support for the department and oversight of the department office, including serving as the primary and initial contact/representative for the department to university members (students, faculty, staff, and administrators), parents, vendors, government/agency representatives, administrators, and the general public. Additionally, this position is responsible for providing administrative support for the department’s academic programs; scheduling appointments and meetings; supporting with travel and the Concur tool; composing routine correspondence; generating financial and other reports; providing administrative support for special events such as talks and workshops; and class scheduling among other duties. This position reports to and receives general supervision from the Department Chair.

Department Summary

The Ethnic Studies (ES) Department, in the College of Liberal Arts, offers a B.A. in Comparative Ethnic Studies, and two minors: 1) Ethnic Studies Minor, and 2) Indigenous Studies in Natural Resources and the Environment (INRE) minor. The department offers a range of courses that fulfill general education including the Ethnic Studies requirement, GE Area 6 and U.S. Cultural Pluralism requirement (USCP). The minor programs are open to all majors and provide a useful complement to the different types of inquiry used in the wide variety of disciplines throughout the university. The department is comprised of a department chair, an associate chair, several tenure-track faculty, and part-time lecturers. The department and its faculty partner with various campus programs (e.g., Student Diversity and Belonging, Culture and Institutional Excellence, the Educational Opportunity Program, and Quarter Plus, etc.) to provide outreach, service, and education on issues of justice, equity, diversity, and inclusion.

Key Qualifications

• Working knowledge of budget policies and procedures. Ability to perform business math, such as calculate ratios and percentages, track and analyze financial and/or budgetary data, and make accurate projections requiring some inference.
• Ability to organize and coordinate special events for large groups.
• Ability to provide lead work direction to support staff and student assistants.
• Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist.
• Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.

Education and Experience

• High school diploma or its equivalent. Type 45 wpm. Five (5) years of general office support or technical experience. Training at a vocational school or full-time college education may be substituted for (2) two years of the required experience based on one year of college education for six (6) months of experience.

Salary and Benefits

Anticipated Hiring Range:$52,404 - $66,456 per year

Classification Range: $52,404 - $76,344 per year

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.

About Cal Poly

Known for its Learn by Doing philosophy, Cal Poly is ranked among the top 10 public universities in the nation. Each year, more than 23,000 top-tier students come to Cal Poly in San Luis Obispo and Cal Poly Maritime Academy in Solano County to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities, maritime and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit www.calpoly.edu .

Working Within the California State University System

As part of the California State University, the nation's largest public four-year university system, Cal Poly employees contribute to a broader mission of advancing knowledge, creating opportunity and serving the people of California.

Equal Opportunity and Excellence in Education and Employment

This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Cal Poly is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Supplemental Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.Failure to satisfactorily complete the background check may affect the continued employment of a current CSUemployee who was conditionally offered the position.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly is not a sponsoring agency for staff or management positions. Applicants for staff and management positions must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Positions are posted for a minimum of 14 calendar days.

Advertised: October 20, 2026 (4:15 PM) Pacific Daylight Time
Applications close: Open Until Filled