Administrative Analyst I/II

County of El Dorado; Placerville (CA); On-site; USD 70,000 - 98,000; Full time

Benefits offered by this job

Medical insurance

Dental coverage

Vision care

Paid holidays

Vacation leave

Job summary

County of El Dorado is seeking an Administrative Analyst I/II to support program analysis, budgeting, procurement, training, grants, and HR activities in Placerville, CA. The role emphasizes data analysis, policy review, and cross-department coordination to improve programs and services for the community.

Ideal candidates will have a bachelor’s degree in a related field and relevant professional experience; paraprofessional experience can substitute for education.

Qualifications

• Bachelor’s degree in business administration, human resources management, accounting, public administration, economics, or a closely related field
• One year of professional experience performing administrative, budget, human resources, or administrative management functions
• Paraprofessional administrative experience may be substituted for the required education on a year-for-year basis
• Administrative Analyst II requires a bachelor’s degree and three years of relevant experience, or one year at Administrative Analyst I

Responsibilities

• Identify problems, determine an analytical approach, and obtain information to reach a sound resolution
• Review local, state, and federal legislation for impact on department activities and prepare recommendations
• Perform departmental quality assurance by reviewing casework and analyzing time studies and production data
• Review monthly revenue claims and verify costs
• Plan, organize, and create documents related to department activities or operations
• Participate in development and administration of departmental budgets and related financial duties
• Conduct training needs assessments and coordinate staff development activities
• Draft and review terms for contracts; administer agreements and ensure compliance
• Assist with grant management and reporting

Job description

THE COUNTY OF EL DORADO

The County of El Dorado is committed to promoting the power of public service by fostering a diverse and collaborative workplace where employees are empowered, respected, and valued. The dedicated efforts taken by the Board of Supervisors continue to promote El Dorado County as a competitive employer that is committed to recruiting and retaining qualified employees by advocating for competitive salaries and excellent benefits. The County of El Dorado is also supportive of providing telework opportunities for employees consistent with business needs and in accordance with Board of Supervisors Policy E-12 - Telecommuting.

Description

The County of El Dorado is committed to promoting the power of public service by fostering a diverse and collaborative workplace where employees are empowered, respected, and valued. The dedicated efforts taken by the Board of Supervisors continue to promote El Dorado County as a competitive employer that is committed to recruiting and retaining qualified employees by advocating for competitive salaries and excellent benefits. The County of El Dorado is also supportive of providing telework opportunities for employees consistent with business needs and in accordance with Board of Supervisors Policy E-12 - Telecommuting.

THE OPPORTUNITY

Use your knowledge and skills to assist your community! You will have the opportunity to provide analytical assistance in the administration of assigned operations, programs, and projects including financial, contracts, programmatic, performance goal management systems, and human resources functions; research and analyze programmatic practices and procedures and make recommendations for organizational, operational, policy, and procedural improvements; conduct needs analyses, feasibility studies, and evaluations for assigned projects and programs; supervise technical or administrative staff; and foster cooperative working relationships among County departments.

The Selected Candidate Will Have The Opportunity To

When performing program analysis duties:

• Identify problems, determine an analytical approach, and obtain and analyze necessary information to reach a sound resolution.
• Review existing and proposed local, state, and federal legislation/regulations for impact on the department program activities; consult with department personnel; develop recommendations; and prepare proposed changes.
• Perform departmental quality assurance duties by reviewing casework and analyzing time studies and production analyses; extract, review, and analyze data to prepare reports consisting of specific program/caseload data to monitor progress toward goals, including progress of Quality Improvement Plan.
• Review monthly revenue claims and verifies costs being claimed.
• Plan, organize, and create documents related to the activities or operations of the assigned department or program.

When Performing Budget And Financial Duties

• Participate in and oversee the development and administration of departmental budget.
• Develop and present annual and mid-cycle operating and capital budgets
• Prepare journal entries and charge other departments for services provided by divisions.
• Balance expenditures and revenues and identify funding gaps.
• Formulate, prepare, and communicate budget completion schedules, calendars, and deadlines.
• Facilitate and coordinate the resolution of cross-departmental budgetary issues, including identifying and proposing procedural solutions.
• Conduct special research projects and financial analysis for countywide programs and usage.

When Performing Training Or Staff Development Duties

• Conduct training needs assessments to identify and determine training programs/subjects needed based on participant assessment results and relevancy of training to participant's job duties.
• Identify and/or coordinate resources for training and staff development, including curricula, workshops, college coursework, training programs, and on-the-job training sessions.
• Develop and conduct workshops and training sessions on a variety of topics.
• Solicit written and verbal feedback regarding training flow, curriculum, tools, and delivery.
• Track progress of post-induction trainees after leaving training to assist in determining effectiveness of training.

When Performing Contracts/procurement Duties

• Initiate solicitations, including requests for proposal and sole source requests to provide materials and services.
• Participate in pre-proposal meetings.
• Draft and review terms and conditions of agreements; negotiate and execute contracts.
• Administer contracts, ensuring compliance with all legal and contractual requirements.
• Review requisitions for completeness and accuracy.
• Confer with department representatives in writing product specifications.
• Contact vendors to obtain product information; and resolve issues with contract terms and deliverables.
• Sign purchase orders and award bids.
• Investigate delayed or unsatisfactory product complaints and secure adjustments.
• Research, analyze, report on, interpret, and explain federal, state, and local legislation and contracting statutes, rules, and regulations.

When Performing Grant Duties

• Perform a variety of duties in the formation and implementation of grant management.
• Assist with research, development, and implementation of the more complex grants.
• Prepare monthly and quarterly grant reports.
• Compile data for grant audits and responds to questions.
• Track equipment distributed to other government entities as part of intergovernmental grant management.
• Ensure funds received from grants comply with state and federal guidelines in regard to permissible use of monies.

When Performing Human Resources Duties

• Participate in and/or coordinate a range of human resources activities, which may include recruitment and selection, and employee relations.
• Perform sound recruitment and selection processes, including ascertaining departmental needs and assisting with the employee selection process.
• Conduct background investigations; maintain background investigation and records management databases; track fingerprinting.
• Participate in employee relations activities; provide advice and counsel to department directors, managers, supervisors, and employees in the interpretation of human resources policies, procedures, contracts application.
• Conduct and coordinate investigations of allegations of misconduct, harassment, or unlawful discrimination; write or edit various notices and related correspondence for labor attorney review and approval, including notices of due process, notices of findings, letters of discipline, and separation agreements.

For a full description of job duties and responsibilities, please review the job description here.

Human Resources will assess your application to determine if you are minimally qualified using the following recommendations.

Administrative Analyst I: Equivalent to a bachelor's degree from an accredited four-year college or university with major coursework in business administration, human resources management, accounting, public administration, economics, or a closely related field;

OR One (1) year of professional experience performing administrative, budget, human resources, or administrative management functions, preferably in a public agency.

Paraprofessional administrative experience, comparable to the County's classes of Administrative Technician, Fiscal Technician, Human Resources Technician, or an equivalent class that would provide the knowledge and abilities listed may be substituted for the required education on a year-for-year basis up to a maximum of two (2) years.

Administrative Analyst II: Equivalent to a bachelor's degree from an accredited four-year college or university with major coursework in business administration, human resources management, accounting, public administration, or a closely related field;

AND Three (3) years of professional experience performing administrative, budget, human resources, or administrative management functions, preferably in a public agency;

OR One year (1) year of experience at a level equivalent to County's class of Administrative Analyst I.

When assigned to a specific functional area as noted above, previous knowledge and experience in such area is desirable.

Licenses And Certificates

Possession of, or ability to obtain and maintain, a valid California or Nevada Driver's License and a satisfactory driving record.

Additional Information

The County of El Dorado is recruiting applicants for Administrative Analyst I/II. This recruitment will establish a list to fill current and future full-time, part-time, limited-term, and extra help vacancies for at least three (3) months in Placerville, CA. In accordance with the Personnel Rules 1103.1 and 1105.1, an extra help or limited term employee may be transitioned into a regular employee if the department in which the employee works has a vacant allocated position for the same classification as held by the extra help or limited term employee and the appointing authority requests such transfer.

If you are interested in the position of Administrative Analyst I/II within any County department, please submit your application.

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The County of El Dorado participates in the E-Verify program to confirm employment eligibility. If hired, the information you provide on your Form I-9 will be used to verify your authorization to work in the United States.

Learn More

• E-Verify Notice of Participation
• Right to Work

The County of El Dorado is committed to providing a comprehensive, flexible benefits program to meet your needs!

For Your Health And Well-Being

• Medical
• Dental
• Vision
• Flexible Spending Accounts - FSA & HSA
• Employee Assistance Program (EAP)
• Basic Life Insurance
• Long Term Disability (LTD)
• County sponsored Wellness program
• Discounts on gym memberships

For Your Financial Future

• CalPERS Retirement
• Deferred Compensation (457) Plans
• Optional Life Insurance

For Your Work/Life Balance

• Paid Holidays
• Floating Holidays
• Vacation and sick leave accruals
• Personal and bereavement leave

Below is a comprehensive benefit summary based on full-time, regular employment for the bargaining unit to which this classification is assigned.

Revised 1/2025, valid until modified by successor MOU or negotiated agreement.

To learn more about the benefits offered by the County of El Dorado please visit our website located here.

Extra help employees are not considered regular employees, therefore do not attain civil service status, and do not receive benefits or paid leaves; however, they do accrue sick leave consistent with the law.