Administrative Analyst/Budget Officer (Administrative Analyst/Specialist Exempt I)

The California State University; San Diego (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

Join a forward-thinking university as an Administrative Analyst/Budget Officer, where your expertise in finance and HR will play a pivotal role in supporting student affairs. This full-time position offers the chance to manage departmental funds, oversee personnel records, and ensure effective communication within the organization. With a commitment to equity and inclusion, this role is perfect for someone passionate about making a difference in the academic community. If you thrive in a dynamic environment and are ready to contribute to the mission of enhancing student experiences, this opportunity awaits you at a prestigious institution in sunny San Diego.

Benefits

Rich benefits package

Equity and inclusion initiatives

Professional development opportunities

Qualifications

• General knowledge in administrative fields with a foundational knowledge of public administration.
• Experience in fiscal and HR administration in higher education.

Responsibilities

• Manage departmental funds, accounting, and purchasing.
• Oversee personnel records and HR functions.
• Ensure effective communication and maintain confidentiality.

Skills

Strong coordination skills

Communication skills

Ability to work independently

Flexibility to adapt

Confidentiality

Education

Bachelor's degree

Master’s Degree in Business or Public Administration

Tools

Accounting software (Oracle, Banner, PeopleSoft)

Job description

Administrative Analyst/Budget Officer (Administrative Analyst/Specialist Exempt I)

Apply now Job no: 544705
Work type: Staff
Location: San Diego
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)

Position Summary

San Diego State University is seeking an experienced Finance and HR Coordinator. This role reports directly to the Interim Chief Student Development Officer and is pivotal in managing departmental funds and human resource functions.

Key Responsibilities

• Manage departmental funds, including accounting, purchasing, and preparation and review of fiscal and accounting forms. Serve as the budget officer and liaison to staff in the Division of Student Affairs and Campus Diversity.
• Oversee processing of personnel records for full-time staff and student employees, including payroll, attendance reports, and other HR forms and documents.
• Ensure effective coordination and communication at all levels within the organization and campus community, maintaining confidentiality of sensitive information.

Qualifications

• Ability to work independently with minimal supervision.
• Flexibility to adapt to changing conditions.
• Strong coordination and communication skills.
• Commitment to maintaining confidentiality.

If you are passionate about making a difference in student affairs through meticulous financial and HR management, we encourage you to apply and join us in supporting the mission of the Residential Education Office and the Division of Student Affairs and Campus Diversity at San Diego State University!

Position Information

• This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position.
• This position is designated exempt under FLSA and is not eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• The individual hired into this role will work on campus at SDSU in San Diego.

Education and Experience

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Key Qualifications

• Experience with Accounting software, such as Oracle, Banner (MyRF), PeopleSoft, Adaptive, etc.
• At least two years working with fiscal and/or human resource administration in higher education.
• One year experience with contracts, procurement, and payables functions.
• Master’s Degree in Business or Public Administration, Accounting or other related field.
• Minimum two years’ experience working in the CSU or San Diego State University is preferred.
• One year Project Management or other related analysis/operations experience is preferred.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $5,800 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation.

Diversity and Community at SDSU

At SDSU, our diversity gives us power and benefits every single member of our community.

Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement.

SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on January 21, 2025. To receive full consideration, apply by January 20, 2025. The position will remain open until filled.