Administrative Analyst (1822), Position Control

Sylvania; San Francisco (CA); On-site; USD 105,000 - 128,000; Full time

Benefits offered by this job

Dental and vision plans

Pension plan

Vacation time

Job summary

SFUSD is seeking an Administrative Analyst (1822) for Position Control in San Francisco. The role strengthens position control, data accuracy, reporting, and process continuity to align resources with schools, programs, and services.

Responsibilities include developing dashboards, standard procedures, and training materials, plus collaborating with HR, Budget, Payroll, IT on data and system improvements. A bachelor's degree and one year of professional analytical work are required; graduate

Qualifications

• Possession of a baccalaureate degree from an accredited college or university, and one (1) year full-time equivalent experience performing professional-level analytical work.
• Substitution: Master’s degree or higher may be substituted for the required one year of experience (up to 2 years).

Responsibilities

• Provides cross-trained analytical support for Position Control functions, including research, data review, reporting, and reconciliation.
• Reviews position requests, changes, closures, vacancies, FTE, funding alignment for accuracy.
• Performs data reconciliations and quality-control reviews across HR, Budget, and Payroll data.
• Develops and maintains reports, dashboards, and data visualizations for management.
• Maintains documentation of data sources, business rules, and reporting definitions.

Skills

Analytics

Systems thinking

Cross-functional collaboration

Communication skills

Organizational skills

Attention to detail

Interpersonal skills

Education

Bachelor's degree

Master's degree substitution allowed

Tools

Microsoft Office

GSuite

Job description

Job Class:

Administrative Analyst (1822), Position Control

Salary Range:

$105,123-$127,670/annually

Appointment Type:

PEX (what does this mean?)

Length of Appointment:

3 years

Calendar:

Full Time / Full Year

Who We Are

The San Francisco Unified School District (SFUSD) is the seventh largest school district in California, serving more than 50,000 students who speak more than 44 documented languages across 121 schools in the city of San Francisco every year. We aim for every student who attends SFUSD schools to discover his or her spark, along with a strong sense of self and purpose, and that all students graduate from high school ready for college and career, and equipped with the skills, capacities and dispositions outlined in SFUSD's Graduate Profile. Every day in our quest to achieve this mission we provide each and every student the quality instruction and equitable support required to thrive in the 21st century.

What It Means to Work Here

The SFUSD community is unified by our Core Values:

• Student-centered: We put students’ needs first
• Fearless: We persist through challenges
• United: We celebrate and build on each other’s strengths
• Social Justice: We stand with those most vulnerable in our community
• Diversity-driven: We respect and seek to understand each person

We are also inspired by Vision, Values and Guardrails which captures our aspirations and vision for the future of public education in San Francisco. Alongside the District’s strategic plan. SFUSD is reimagining how public education will change over the next decade to meet the dynamic future of San Francisco. As a CORE district, SFUSD is also a leader in critical systems change for more comprehensive school accountability and innovations that help strengthen the instructional core, which is the foundation of our strategic plan and goals.

Who We Want

We want talented people from diverse backgrounds and experiences, who are inspired by our mission, steeped in equity, and who are motivated to unleash our children’s potential. We want people who are strong collaborators, skilled communicators, and problem solvers who are comfortable in a community of continuous learning.

The Administrative Analyst supports effective District operations by strengthening Position Control, data accuracy, reporting, and process continuity. The role helps ensure staffing and position information is reliable and accessible so District resources can be aligned appropriately to schools, programs, and services that support students. The position also supports data visualization, process improvement, and web-based resources that improve transparency and access to information for District staff.

Essential Duties

The duties specified below are representative of the range of duties assigned to the job code/class and are not intended to be an inclusive or exhaustive list.

As the Administrative Analyst (1822) for Position Control, you will:

• Provides cross-trained analytical support for designated Position Control functions, including position-related research, data review, reporting, and reconciliation during absences, peak workload periods, and transitions.
• Reviews and analyzes position requests, position changes, closures, vacancies, FTE, employee assignment alignment, funding information, and related records for accuracy and completeness.
• Performs recurring data reconciliations and quality-control reviews across Position Control and related Human Resources, Budget, and Payroll data.
• Researches position and staffing discrepancies, identifies root causes, evaluates potential solutions, and develops recommendations in coordination with appropriate departments to resolve exceptions and data inconsistencies.
• Conducts analyses related to staffing, position utilization, vacancies, FTE, funding alignment, and other workforce or Position Control priorities, in order to identify trends, evaluate operational impacts, and develop findings and recommendations for management consideration.
• Develops and maintains reports, dashboards, charts, and other data visualizations that communicate Position Control information and trends to management and operational stakeholders.
• Develops standardized procedures, process maps, checklists, data definitions, tracking tools, and other documentation to strengthen internal controls and operational consistency.
• Identifies opportunities to improve Position Control workflows, reduce manual processes and duplicate tracking, and clarify roles and responsibilities across departments.
• Maintains and updates website content and digital resources, including procedures, forms, calendars, frequently asked questions, reference materials, and contact information.
• Coordinates with subject-matter experts to ensure website content and other published resources remain accurate, current, accessible, and consistent with District practices.
• Develops training materials and job aids and supports cross-training and knowledge transfer for Position Control processes and systems.
• Collaborates with Human Resources, Budget, Payroll, Information Technology, and other District departments on position-related data, reporting, process improvement, and special projects.
• Maintains documentation of data sources, business rules, reporting definitions, reconciliation processes, and recurring reporting schedules.
• Supports special projects and management requests requiring research, data analysis, report development, documentation, or coordination across functional areas.
• Performs other related analytical and administrative duties in support of the Position Control modernization and continuity project.
• Performs other related duties as assigned

The strongest candidates will have:

• Knowledge of San Francisco’s public schools/urban public schools and a passionate belief in SFUSD’s commitment to instructional leadership as a lever toward delivering on the SFUSD Graduate Profile
• Strong analytics and systems thinking necessary to interpret data to inform goals and strategy, as well as build infrastructure where none exists
• Ability to work effectively across multiple functions and roles within a complex organization
• A proven record of effectively planning, organizing and using resources to take action and achieve goals
• The ability to learn quickly and adapt as needed in a fast-paced environment
• Outstanding organizational skills and exceptional attention to detail
• A flexible, 'can do' work ethic with a focus on identifying challenges and proactively working to find solutions while maintaining a bigger picture lens and focus on what can be delivered instead of what cannot be done
• Excellent data analysis skills and experience synthesizing data to drive action steps
• Strong interpersonal skills and the ability to build effective working relationships with senior level district staff and colleagues
• Effective written and verbal communication and the ability to clearly communicate complex, bureaucratic processes to a variety of audiences
• Ability to define and implement effective HR business practices
• Ability to work effectively in difficult situations that involve confidential and sensitive matters
• Strong computer skills including Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and GSuite (Google Docs, Slides, Sheets, Forms)

Minimum Qualifications

Education & Experience

Possession of a baccalaureate degree from an accredited college or university, and one (1) year full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in areas such as budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.

Substitution

Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for the required one (1) year of experience.

Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

What We Offer

SFUSD offers a competitive salary of $105,123-$127,670/annually commensurate with experience in a similar position. We offer a comprehensive benefits plan including dental and vision plans, a defined benefit pension plan, disability, life insurance, flexible spending account options and vacation time. We also offer an inclusive and equity-centered environment where we encourage staff to bring their whole selves to work.

Verification

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/how-verify-education-requirements.

Note

Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification from this and future job opportunities with the San Francisco Unified School District.

Nondiscrimination Statement and Grievance Procedures:

San Francisco Unified School District prohibits discrimination, harassment, intimidation, sexual harassment and bullying based on actual or perceived race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, pregnancy, childbirth, termination of pregnancy or lactation, including medical conditions or recovery, parental, marital, and family status, reproductive health decision making, physical or mental disability, medical condition, sex, sex stereotypes, sex characteristics, sexual orientation, gender, gender identity, gender expression, military or veteran status, or genetic information, or association with a person or group with one or more of these actual or perceived characteristics, or any other basis protected by law or regulation, in its educational program(s) or employment.

Any person may report discrimination, including sex discrimination, sexual harassment, or discrimination on the basis of a physical or mental disability (whether or not the reporting person is alleged to be the victim of the discriminatory conduct) in person, by mail, by telephone, or by email, using the contact information for the District’s Title IX Coordinator.

District Title IX Coordinator:

Eva Kellogg

Office of Equity

555 Franklin Street, 3rd Floor

San Francisco, CA, 94102

415-355-7334 or [e-mail]

For more information and the District's nondiscrimination policy, please review Board Policy 4030. For more information about the District's Sexual Harassment policy, please review Board Policy 4034.