ADMINISTRATIVE ANALYST

State of Arkansas; North Little Rock (AR); Hybrid; USD 43,000 - 52,000; Full time

Job summary

The State of Arkansas Department of Agriculture is seeking an Administrative Analyst to support strategic operations by providing analytical, operational, and administrative assistance. This role partners with senior leadership to drive efficiency and align processes with agency goals.

Responsibilities include scheduling, reporting, data interpretation, and implementing improvements that enhance service delivery across divisions.

Qualifications

• High school diploma or equivalent plus 3 years of administrative experience.
• Proficiency with Microsoft Office 365, Excel, and Teams.
• Strong customer service skills and ability to manage multiple tasks.

Responsibilities

• Provide advanced administrative support to senior management, including scheduling meetings and preparing materials.
• Coordinate office operations to align with agency objectives.
• Maintain records and files in accordance with state laws and guidelines.
• Collect, analyze data and prepare detailed reports for leadership.
• Evaluate processes and recommend improvements to streamline workflows.

Skills

Critical thinking

Communication

Organizational skills

Attention to detail

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Microsoft Teams

Project management software

Database software

Job description

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Position Number: 22088517
County: Pulaski
Anticipated Starting Salary: 47,397
Department of Agriculture

As the largest industry in Arkansas, the Arkansas Department of Agriculture is dedicated to the development and implementation of policies and programs for Arkansas agriculture and forestry to keep its farmers and ranchers competitive in national and international markets while ensuring safe food, fiber, and forest products for the citizens of the state and nation. The Department is organized into five Divisions: Forestry Division, Livestock and Poultry Division, Natural Resources Division, Plant Industries Division, and Shared Services Division.

Position Information

Job Series: Administrative Support

The Administrative Analyst plays a pivotal role in supporting the strategic operations of a department by providing advanced analytical, operational, and administrative support. This position requires the ability to manage complex tasks, evaluate processes, and implement improvements that enhance overall efficiency within the agency. The Administrative Analyst will collaborate with senior leadership, provide insight through data analysis, and contribute to the development of policies and procedures that support the agency’s goals.

Primary Responsibilities

Provide advanced administrative support to senior management, including scheduling meetings, preparing materials, composing correspondence, and conducting research as needed.Oversee and coordinate office operations, ensuring that processes are aligned with agency objectives.Ensure that all records, documents, and files are maintained in accordance with state laws and agency guidelines.Organize and manage both physical and digital records to ensure that information is easily accessible and complies with confidentiality requirements.Collect, analyze, and interpret a variety of data from internal and external sources to support the agency’s objectives.Prepare detailed reports and presentations based on data analysis, providing insights and recommendations to leadership for informed decision-making.Evaluate and assess current operational processes within the agency to identify inefficiencies, bottlenecks, or compliance issues.Recommend process improvements and assist in the development of procedures that streamline workflows and improve service delivery.

Knowledge and Skills

Ability to think critically and identify solutions to complex administrative and operational challenges.Excellent verbal and written communication skills, with the ability to convey complex information clearly to a variety of audiences.Exceptional organizational skills, with the ability to manage multiple tasks, deadlines, and competing priorities.Advanced skills in using Microsoft Office Suite (Excel, Word, PowerPoint), as well as project management and database software.Ability to work independently and handle complex administrative tasks with minimal supervision.High level of attention to detail in all aspects of administrative and data management, ensuring accuracy and quality in all deliverables.

Minimum Qualifications

A high school diploma or equivalent is required, plus three (3) years of experience in administrative roles.

• Microsoft Office and Excel Office 365
• Customer Service
• Microsoft Teams

Satisfaction of the minimum qualifications, including years of experience and service, does not entitle employees to automatic progression within the job series. Promotion to the next classification level is at the discretion of the department and the Office of Personnel Management, taking into consideration the employee’s demonstrated skills, competencies, performance, workload responsibilities, and organizational needs.

Licensure/Certifications

N/AOTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.