Administrative & AI Integration Specialist for an Executive Services Provider in the US (Home B[...]

Virtual Coworker; Minnesota; Remote; USD 10,000 - 60,000; Part time

Job summary

An innovative executive services provider seeks a part-time Administrative & AI Integration Specialist to streamline financial operations and enhance productivity. In this role, you'll manage financial transactions, maintain records using QuickBooks, and perform essential administrative tasks. The ideal candidate will have a strong background in finance, proficiency in AI tools for process improvements, and exceptional organizational skills. This home-based position offers flexibility while requiring a dedicated workspace and reliable technology. If you're proactive and detail-oriented, this opportunity is perfect for you.

Qualifications

• Strong background in finance/bookkeeping is essential.
• Proficiency in QuickBooks and financial data management tools required.

Responsibilities

• Manage daily financial transactions and ensure compliance.
• Perform administrative tasks and support operational processes.

Skills

Finance/Bookkeeping

Attention to Detail

Analytical Thinking

Problem-Solving

Proactivity

Adaptability

Tools

QuickBooks

Excel

Google Sheets

AI Tools (e.g., ChatGPT)

Job description

Administrative & AI Integration Specialist for an Executive Services Provider in the US (Home Based Part Time)

• Work Schedule: Monday to Friday, Between 10:00 PM CST to 6:00 AM CST
• City: Washington
• State/Province: MN
• Country: United States
• Client Location: USA
• Work Location: Home Based - Philippines
• Job Type: Part time

Client Information

The Client provides executive services designed to simplify administrative tasks, enabling high-stakes poker players and entrepreneurs to concentrate on their core activities while optimizing productivity and efficiency.

Job Description

1. Handle daily financial business transactions and ensure accuracy and compliance.
2. Manage QuickBooks to maintain up-to-date financial records.
3. Track and report on budgets, identifying variances and providing recommendations.
4. Perform general administrative tasks such as filing, data entry, and maintaining digital records.
5. Conduct operational tasks to support the smooth functioning of work processes.

Must Haves

1. Relevant experience with a strong background in finance/bookkeeping.
2. QuickBooks proficiency.
3. Basic AI savviness (e.g., ability to use AI tools like ChatGPT for research and simple process improvements).
4. Proficiency in Excel & Google Sheets for financial data management.
5. Strong attention to detail and accuracy.
6. Analytical thinking for identifying financial discrepancies.
7. Organizational skills to manage multiple financial tasks.
8. Problem-solving abilities for handling financial errors.
9. Confidentiality & ethics in handling sensitive financial information.
10. Proactivity: Takes the initiative to anticipate needs and propose effective solutions.
11. Adaptability: Maintaining a willingness to learn new technologies and processes.

Home Office Requirements

Please only apply for this role if you have the following home office requirements:

1. Perfectly working headset and webcam.
2. Stable internet connection of at least 5 Mbps to 15 Mbps.
3. Up to date computer system with a minimum of Windows 8 or Mac OS X.
4. Quiet room with no distractions or background noises.
5. A backup plan if the power goes out or if your internet connection becomes unstable during your shift.

Only applicants meeting the strict criteria above will be contacted.

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