Administrative Agency Middle Office

Natixis; New York (NY); On-site; USD 110,000 - 170,000; Full time

Job summary

Natixis seeks a highly motivated Mid-level Middle Office Agency Specialist (Associate or VP) to interface with borrowers, sponsors, and syndicate lenders across structured debt products. You will supervise fund finance facilities, CLO data, and project finance operations, contributing to flawless execution of complex debt structures.

The role requires hands-on experience with capital call/subscription facilities, warehouse facilities, and CLOs, plus strong analytical and communication skills for

Qualifications

• Bachelor’s degree or equivalent in Finance, Economics, Engineering, or Business Administration.
• 3+ years in credit markets, syndicated loan ops, project finance, or debt agency services.
• Experience administering capital call/subscription facilities and warehouse facilities.
• Hands-on with project finance debt structures and multi-source funding.
• Solid CLO knowledge: structures, waterfall, collateral management, tests.
• Ability to read and operationalize complex legal documents (Credit/Intercreditor/CTAs).
• Strong analytical and written/verbal communication skills, especially with institutional lenders and sponsors.

Responsibilities

• Administer and manage fund finance facilities, including capital call lines and warehouse facilities.
• Monitor borrowing base certificates for advance rates and collateral criteria.
• Maintain CLO collateral data and coordinate with trustees and collateral managers.
• Monitor CLO portfolio compliance metrics (coverage, quality, concentration).
• Manage project drawdowns, construction disbursements, and engineer sign-offs.
• Administer DSRA/maintenance reserves and revenue accounts; execute waterfall payments.

Skills

Analytical thinking

Communication skills

Financial acumen

Education

Bachelor’s degree in Finance/Economics/Engineering/Business Administration

Tools

Intralinks

DebtDomain

SyndTrak

Excel

Job description

We are seeking a highly motivated and detail-oriented Mid-level Middle Office Agency Specialist, either an Associate or a VP, to join our Agency and administration team. In this role, you will act as the key administrative and operational interface between borrowers, sponsors, and syndicate lenders across a diverse portfolio of structured debt products. The ideal candidate will have hands-on experience managing agented fund finance facilities (including capital call/subscription lines and warehouse facilities), Collateralized Loan Obligations (CLOs), and complex Infrastructure & Project Finance transactions. You will play a critical role in facilitating structured trade lifecycles, managing collateral, and ensuring flawless operational execution of highly customized debt structures.

In collaboration with A&S colleagues and with transaction- and customer-oriented focus you key duties and responsibilities will require knowledge of:

Fund Finance & CLO Administration

• Fund Finance Management:Administer agented fund finance facilities, specifically managing capital call lines (subscription lines) and warehouse facilities.
• Borrowing Base Monitoring:Review, calculate, and verify Borrowing Base Certificates, ensuring compliance with advance rates, concentration limits, and eligible collateral/underlying loan criteria.
• CLO Portfolio Tracking:Update and maintain collateral data for CLO transactions, ensuring accurate reporting on underlying loan assets, and coordinate with CLO Trustees and collateral managers to reconcile portfolio data.
• CLO Compliance:Assist in monitoring portfolio compliance metrics (e.g., coverage tests, quality tests, and concentration limits unique to CLO and warehouse warehouse phases).

Infrastructure & Project Finance Administration

• Drawdown & Construction Monitoring:Manage the specialized operational mechanics of Project Finance, including coordinating multi-tranche drawings, construction phase disbursements, and tracking Technical Advisor (Engineer) sign-offs.
• Account Control (Waterfall) Management:Administer complex project accounts (e.g., Debt Service Reserve Accounts (DSRA), Maintenance Reserves, and Revenue Accounts) and execute strict cash flow waterfall payments in compliance with project agreements.
• Covenant & Condition Precedent (CP) Validation:Review and track highly specific project covenants, including Debt Service Coverage Ratios (DSCR), Loan Life Coverage Ratios (LLCR), environmental conditions, and insurance renewal certifications.
• Deal Onboarding:Review credit agreements, facility agreements, and security documents during the closing phase to extract operational requirements, covenant schedules, and fee structures.
• Transaction Processing:Coordinate, verify, and execute daily loan activity, including loan drawings (utilizations), rollovers, repayments, rate settings, and fee distributions.
• Cash Management & Reconciliation:Manage and reconcile transaction accounts, coordinate wire transfers, and ensure timely distribution of interest, principal, and fees to syndicate lenders.

Requirements

• Education:Bachelor’s degree in Finance, Economics, Engineering, Business Administration, or a related field.
• Industry Experience:3+ years of experience in credit markets, syndicated loan operations, project finance administration, or debt agency services.
• Fund Finance & Warehouse Expertise:Demonstrated experience administeringCapital Call / Subscription facilitiesand/orWarehouse facilities. Strong understanding of how capital calls operate, including investor partner agreements and investor funding processes.
• Infrastructure & Project Finance Knowledge:Hands-on experience with project finance debt structures, including construction-to-term loans, multi-source funding setups (commercial banks, DFIs, ECAs), equity sizing/injection tracking, and debt service waterfalls.
• CLO Knowledge:Solid understanding ofCLO structures, waterfall mechanics, collateral management workflows, and structural compliance tests.
• Credit Agreements & Legal Documentation:Proven ability to read, interpret, and operationalize complex legal documents, such as Credit Agreements, Intercreditor Agreements, and Common Terms Agreements (CTAs).
• Analytical & Communication Skills:Exceptional mathematical accuracy and effective written/verbal communication skills. Comfortable interacting with high-profile institutional lenders, project sponsors, legal counsel, and technical advisers.

Systems & Software:Experience using communication portals likeIntralinks,DebtDomain, orSyndTrak. Advanced Microsoft Excel skills (vlookups, sumifs, pivot tables) for handling borrowing base calculations and financial covenants (DSCR/LLCR).

The salary range for the Assoc.-level position will be between $110,000 - $135,000. Natixis is required by law to include a reasonable estimate of the compensation range for this role. Actual base salary will vary and will be based on several factors including, but not limited to, relevant experience, education, skills set, applicable licensure and certifications, and other business and organizational needs. Base salary is only one component of our total rewards package. Natixis also offers a generous benefits package, and you may be eligible for a discretionary incentive award depending on company and individual performance

The salary range for the VP-level position will be between $135,000 - $170,000. Natixis is required by law to include a reasonable estimate of the compensation range for this role. Actual base salary will vary and will be based on several factors including, but not limited to, relevant experience, education, skills set, applicable licensure and certifications, and other business and organizational needs. Base salary is only one component of our total rewards package. Natixis also offers a generous benefits package, and you may be eligible for a discretionary incentive award depending on company and individual performance