Administrative Accounting Assistant I

StellarBMG; California (MO); Remote; USD 10,000 - 60,000; Full time

Job summary

A growing business operations company in California is seeking a motivated Administrative & Accounting Assistant. The ideal candidate will have over three years of administrative experience, strong organizational skills, and be proficient in tools like Google Sheets and Slack. This full-time role includes responsibilities such as managing vendor communications, bookkeeping tasks, and project oversight. Competitive hourly pay ranging from $17 to $23 based on experience.

Qualifications

• 3+ years of administrative experience, accounting background a plus.
• Strong experience with cloud-based tools.
• Ability to manage multiple projects and adapt to changing priorities.

Responsibilities

• Making calls to vendors and handling bill payments.
• Managing email accounts and communicating across tech platforms.
• Creating and maintaining insurance schedules and administrative reports.

Skills

Organization

Communication

Problem Solving

Attention to Detail

Tech Savvy

Tools

Google Sheets

Google Docs

Slack

Airtable

Job description

Overview

Join Our Team as a Dynamic Administrative & Accounting Assistant! We’re looking for a highly organized, tech-savvy, and numbers-focused professional to support our growing business operations.

Are you a detail-oriented, proactive problem solver who thrives in a fast-paced environment? Do you enjoy juggling multiple responsibilities, managing projects, and keeping everything running smoothly behind the scenes? If so, we want to meet you!

Responsibilities

• Making calls to vendors, collecting W9s, and handling bill payments
• Managing multiple email accounts and communicating effectively across Slack and other tech platforms
• Creating and maintaining insurance schedules, client onboarding/offboarding, rent rolls, vehicle schedules, and administrative reports
• Overseeing multiple projects and anticipating next steps without being told
• Performing accounting/bookkeeping tasks and assisting with monthly billing & invoicing
• Researching state entity setups, licenses, and permits
• Reviewing candidate resumes and potentially conducting interviews
• Creating and managing databases in Airtable, Google Sheets, and Google Docs

Who You Are

• A detail-obsessed multitasker who thrives on organization and structure
• A strong communicator who keeps the team informed and follows through on tasks
• A self-starter who can anticipate needs and take initiative
• Comfortable with accounting/bookkeeping, numbers, and administrative workflows
• Tech-savvy and eager to work with modern tools like Slack, Airtable, Google Suite, and project management software
• Flexible and able to wear multiple hats

Requirements

• 3+ years of administrative experience (accounting background is a big plus!)
• Strong experience with Google Sheets, Google Docs, and other cloud-based tools
• Ability to manage multiple projects and adapt to changing priorities
• Experience with vendor management, W9 collection, billing, and bookkeeping
• Candidate must be able to work PST hours of 9am - 5:30pm PST

Why You’ll Love This Role

• Be an integral part of an organized, communicative, and forward-thinking team
• Opportunity to take ownership of projects and grow within the company

Employment Details

• Employment Type: Full-time
• Hourly Rate: $17 - 23 per hour (based on experience)
• This pay range is intended to cover roles based across the United States. An individual's base pay depends on various factors including geographical location and review of experience, knowledge, skills, abilities of the applicant.

How to Apply

If you are interested in this position, please note we will not consider a candidate that has not filled out the Pre-Assessment Form. Apply via the form: (form details removed for refinement)