Administration - Senior Administrative Assistant

Stockbridge Capital Partners, LLC; San Francisco (CA); On-site; USD 100,000 - 125,000; Full time

Job summary

An established industry player is seeking a Senior Administrative Assistant to join their dynamic team in San Francisco. This role is pivotal in supporting the Portfolio Management and Asset Management teams, ensuring seamless operations through effective scheduling, travel coordination, and project management. The ideal candidate will thrive in a fast-paced environment, bring excellent communication skills, and have a proactive approach to administrative tasks. With a focus on professional development and a supportive work culture, this opportunity is perfect for someone looking to make a significant impact in a reputable firm while enjoying a competitive salary and comprehensive benefits.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401K Plan with Match

Generous Vacation

Sick Time Off

Holiday Time Off

Professional Development Opportunities

Qualifications

• 5+ years of administrative support experience required.
• Proficient in Microsoft Office applications at intermediate-advanced levels.

Responsibilities

• Manage calendars, travel, and expenses for senior executives.
• Coordinate meetings and prepare agendas and presentation materials.
• Handle complex projects and ensure timely communication.

Skills

Administrative Support

Scheduling

Communication Skills

Multi-tasking

Problem Solving

Education

High School Diploma

Bachelor's Degree

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Adobe Acrobat

Microsoft PowerPoint

Job description

Administration - Senior Administrative Assistant

Stockbridge San Francisco Office, San Francisco, California, United States of America

Job Description

Posted Thursday, March 6, 2025 at 8:00 AM

Senior Administrative Assistant

Stockbridge is a real estate investment management firm founded in 2003 and led by seasoned senior professionals averaging 25+ years of industry experience. Stockbridge oversees approximately $34 billion of assets under management across a variety of real estate property types, with an emphasis on residential and industrial space throughout the United States. The firm has offices in San Francisco, Atlanta, Chicago, Denver, Dallas, and Phoenix.

Opportunity and Position Summary:

This role proactively serves as key administrator to the Portfolio Management, Acquisitions and Asset Management teams with calendar, travel, expenses, and project work. The ideal candidate for this role enjoys organizing and supporting a thriving investment team while being a part of a strongly successful administrative operation. This role supports two Managing Directors, one Senior Vice President and three Vice Presidents. This role works closely with key Executive Assistants and reports to the Senior Vice President of Asset Management.

Primary Duties and Responsibilities:

• Strong scheduling ability and calendar ownership in Outlook;
• Schedule all aspects of domestic travel as required (and occasional international travel) with regard for company travel policies;
• Detailed and timely expense reporting;
• Management of long-term and/or complex projects;
• Responsive to emails and requests for information;
• Set up and coordinate meetings with prospective clients, vendors, attorneys, internal team members, and employee candidates as necessary;
• Prepare and organize agendas, files, reports and presentation materials, including binding and shipping as needed;
• Maintain files and filing systems;
• Can provide assistance to the front office as needed;
• Manage office lunch orders on a semi-regular basis;
• Ability to direct Analysts and Associates in areas of travel-booking and expenses;
• Perform other related duties as required.

Skills and Competencies:

• 5 years of progressive administrative support experience;
• Proficiency in the following computer applications areas:
  • Word (intermediate-advanced level)
  • Outlook (intermediate-advanced level)
  • Excel (intermediate level)
  • Adobe Acrobat (intermediate level)
  • PowerPoint (intermediate-advanced level)
• Ability to multi-task and ensure deadlines are met;
• Excellent verbal and written communication skills;
• Competent to work independently and as a team member;
• Detail oriented;
• Self-starter with a proactive approach to the Assistant role;
• Ability to deal effectively with vendors/clients via email, in person, or on the phone;
• Ability to be resourceful and resolve routine and complex problems;
• Ability to be flexible and learn new responsibilities as needed;
• Exercise good judgement in dealing with confidential information;
• Willingness to acquire a general understanding of firm-wide operations and industry best practices.

Compensation:

The base pay scale for this position is $100,000 to $125,000 annually. Stockbridge’s base pay scale depends on geographic location, business line, years of experience, and other qualifications of the successful candidate. A discretionary annual bonus is also included in addition to base pay. Benefits include medical, dental, vision, life and STD & LTD insurance. Stockbridge provides a 401K plan with a match as well as generous vacation, sick time and holiday time off. Additionally, Stockbridge provides opportunities for professional development and career advancement. The base pay scale and benefits are accurate as of the date of this posting. Stockbridge reserves the right to modify this information at any time, subject to applicable law.