Administration Assistant and Timekeeper II - Primoris Energy Services

Primoris Services; Baton Rouge (LA); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading company in construction and engineering services is seeking an Administrative Assistant & Timekeeper II to support project teams with timekeeping and administrative tasks. This role demands strong organizational skills, attention to detail, and effective communication. Candidates should possess a high school diploma and relevant administrative experience, ideally in a construction environment.

Qualifications

• 2 years of administrative experience preferred.
• Proficient in Microsoft Office Suite.
• Experience with timekeeping systems highly preferred.

Responsibilities

• Enter and reconcile daily employee timecards.
• Support payroll processing and onboarding new hires.
• Perform general administrative duties and maintain organized records.

Skills

Organizational skills

Communication skills

Detail-oriented

Education

High school diploma

Associate degree (preferred)

Tools

Microsoft Office Suite

mJob

HCSS

Viewpoint

SAP

Job description

The Administrative Assistant & Timekeeper II is responsible for providing comprehensive administrative support to Civil project teams and the regional office with a focus on daily timekeeping and personnel tracking to support Civil field operations. This role requires a working knowledge of time entry procedures and systems and general office operations.

Key Responsibilities:

• Accurately enter and reconcile daily employee timecards in accordance with company policies and project schedules.
• Communicate with field supervisors and craft employees to collect, clarify, and verify timekeeping data.
• Maintain organized records of time entry, attendance, equipment usage, and project-related administrative documentation.
• Prepare and distribute daily and weekly reports related to manpower, time summaries, and job cost data.
• Support payroll processing by ensuring timely submission of hours and resolving discrepancies quickly.
• Assist with onboarding new hires by collecting required documentation and coordinating orientation schedules.
• Respond to inquiries from employees regarding time entry, payroll issues, and job assignments.
• Perform general administrative duties including filing, data entry, scheduling, document control, and supply inventory tracking.
• Provide backup coverage to other administrative roles as needed.
• Support a culture of safety and compliance on the jobsite, ensuring confidential and accurate handling of sensitive information.

Requirements:

• High school diploma or equivalent required; associate degree or relevant coursework preferred.
• Minimum 2 years of administrative experience, preferably in a construction or industrial environment.
• Proficient in Microsoft Office Suite (Outlook, Excel, Word); experience with timekeeping systems such as mJob, HCSS, Viewpoint, or SAP is highly preferred.
• Strong organizational skills with a high level of attention to detail and accuracy.
• Effective communication skills and ability to interact professionally with field employees, supervisors, and management.
• Ability to manage multiple tasks under tight deadlines in a fast-paced, team-oriented environment.
• Must maintain confidentiality of employee and project information.

Physical Requirements & Working Conditions:

• Ability to work at a construction site or project field office environment, as needed, with extended periods of sitting, standing, and data entry.
• Occasional exposure to outdoor construction site conditions including heat, noise, and dust.
• May require travel between local project sites or to corporate offices as needed.

Company Overview

Primoris was formed in 2004 as the parent company and is traded on the NYSE under the symbol PRIM. We provide a wide range of construction, maintenance, and engineering services for power generation, oil and gas, chemical, pipeline, utilities and distribution, and civil infrastructure clients. Primoris is ranked in the top 1% of the prestigious Top 600 Specialty Contractors List by Engineering News-Record (ENR), having built projects throughout the U.S. and Canada. For additional information, please visitwww.prim.com.

Primoris Energy Services is a major direct-hire contractor in the U.S. delivering self-performed turnkey industrial construction and EPC services. We offer these services to our clients within the refining, gas processing, chemical/petrochemical, hydrogen, power generation, mining, pulp and paper industries from the first groundbreaking activity all the way through commissioning and start-up of the project. Primoris forms a partnership with our customers and major stakeholders from early-stage engineering through construction completion and commercial operation, safely, on-time, and within budget.

Third-Party Agency Notice

Primoris will not accept any unsolicited resumes from any third-party recruiting agencies either domestic or international. Primoris nor its subsidiaries will be responsible for any fees from the use of any unsolicited resumes either through our ATS or via electronic mail systems from any agency representative or agency consultant unless your firm is an approved vendor partner with a current executed agreement.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.